Invoice Automation Tool (2)

{
  "buyer": {
    "id": "GB-COH-RC000089",
    "name": "CARDIFF UNIVERSITY"
  },
  "date": "2025-06-18T16:39:41+01:00",
  "id": "033470-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052ae0",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHVT-4343-HWYR",
          "scheme": "GB-PPON"
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      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF10 3AT",
        "region": "UKL22",
        "streetAddress": "Park Place"
      },
      "contactPoint": {
        "email": "procurement@cardiff.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.cardiff.ac.uk"
      },
      "id": "GB-COH-RC000089",
      "identifier": {
        "id": "RC000089",
        "scheme": "GB-COH"
      },
      "name": "CARDIFF UNIVERSITY",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-26T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Cardiff University is looking to tender for an Accounts Payable Automation solution to enable a more efficient, cost effective and secure accounts payable process.\nThe university currently processes approximately 130,000 invoices per annum. The invoices are manually entered into Oracle EBS and saved locally.\nWe are looking for a SaaS based AP Automation solution to be implemented in the autumn of 2025, which is capable of processing invoices received via email, capturing and storing invoice data and images, and integrating to Oracle EBS AP Invoice Workbench.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
      },
      {
        "description": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
      },
      {
        "datePublished": "2025-06-18T16:39:41+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "033470-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/033470-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-10T12:00:00+01:00"
    },
    "id": "CU.1982.TH",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Responsible Procurement",
              "name": "ESG",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Demonstration",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-09-09T23:59:59+01:00",
          "maxExtentDate": "2030-09-09T23:59:59+01:00",
          "startDate": "2025-09-10T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional Extensions"
        },
        "status": "active",
        "value": {
          "amountGross": 500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Conditions of participation stage which is a mix of mandatory and scored questions. \nThe FIVE highest scoring bidders will be invited to submit proposals for the Quality (Part B) Stage. \nPart B will include:\nQuality Evaluation\nResponsible Procurement Evaluation\nProduct Demonstration \nCost Evaluation"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-14T12:00:00+01:00"
    },
    "title": "Invoice Automation Tool (2)",
    "value": {
      "amountGross": 500000,
      "currency": "GBP"
    }
  }
}