Harman and Iselden House Fire Safety and Compliance Works

{
  "buyer": {
    "id": "GB-PPON-PYQD-1693-MYXR",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "date": "2025-06-16T11:34:16+01:00",
  "id": "032529-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05491e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "City of London",
        "postalCode": "EC2P 2EJ",
        "region": "UKI43",
        "streetAddress": "PO Box 270"
      },
      "contactPoint": {
        "email": "CityProc.Operations@cityoflondon.gov.uk",
        "name": "andrew stirland",
        "telephone": "020 7606 3030"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-PPON-PYQD-1693-MYXR",
      "identifier": {
        "id": "PYQD-1693-MYXR",
        "scheme": "GB-PPON"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The City of London Corporation (the City) invites Tenders for the provision of Harman and Iselden House Fire Safety and Compliance Works\nHarman Close, Avondale Square Estate, Old Kent Road, SE1 5PB\nHarman Close is a sheltered housing block situated on the Avondale Square Estate in the London Borough of Southwark.  It consists of 39 large bedsit flats, eight one-bedroom flats and one two-bedroom flat built on the ground, first and second floors. There are two lifts serving all floors. All flats have their own kitchens and bathrooms, but there is also a communal lounge on the ground floor where residents can socialise. \nIsleden House, Prebend Street, Islington, N1 8PP\nIsleden House is made up of general needs housing and sheltered accommodation. The estate was built in 1948 by the Trustees of the London Parochial Charities. In 1953 the Trustees conveyed the property to the City of London.  The estate is centred around a quiet, private courtyard and gardens and comprises of 76 flats, 33 of which are sheltered accommodation for people at the current state retirement age.  Sheltered residents have access to the communal lounge.\nThe Corporation currently has issues with both sites in relation to the current fire alarm systems, namely that the smoke detectors do not communicate with the warden call system due to historic lack of maintenance and/or a poor standard of responsive repairs.  Consequently, there are waking watches in place at both sites.  \nThe Corporation intends to proceed with the following works at both sites (subject to Condition Survey):\n\u2022\tReplacement of the existing fire alarm installation with a re-designed AICO LD1 system\n\u2022\tReplacement of the Warden Call System supply with an open protocol Tynetec Advent XT2 system (or similar approved) ready for the digital switch over (due to happen in 2027)\n\u2022\tInstallation of AICO environmental sensors in all dwellings\n\u2022\tInstallation of new mechanical extraction in the individual kitchens and bathrooms in all dwellings of both blocks (subject to peak flow test results and individual surveys)\n\u2022\tRemoval of redundant cabling in communal corridors and lobby areas to facilitate fire door installation",
    "documents": [
      {
        "datePublished": "2025-06-16T11:34:16+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "032529-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/032529-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-07T12:00:00+01:00"
    },
    "id": "25/95/PS",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire-alarm system installation work",
            "id": "45312100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Assessment Criteria\tWeighting (%)\nQualification Envelope \tPass / Fail\nResponsible Procurement\t15%\nTechnical Score Weight\t45%\nCommercial Score Weight\t40%\nQuestion Number\tQuestion\tWord Count\tWeighting\n1\tExperience\nPlease confirm you have relevant experience of this type of project by providing case studies of two relevant projects that meet the scope of the works. \nThe examples should be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided below:\n- Name of customer organisation and point of contact in the organisation\n- Position in the customer\u0027s organisation and contact details (email address)\n- Description of contract focusing on the delivery of conservation works\n- Contract start date and completion date\n- Estimated contract value\n\t1,000\t25%\n2\tResources\nPlease provide an organogram demonstrating how you will structure your team to deliver the works, to include both management and delivery team. \nPlease submit a CV for each team member, limited to one A4 page per individual. These CVs will not be included in the overall word count for your response to this question.\nPlease advise what elements of the work cannot be completed in-house and will be sub-contracted to a member of your supply chain, providing details of how you will procure/select those sub-contractors\t500\t20%\n3\tHealth and Safety\nPlease describe the processes and measures that your organisation has in place to promote Health and Safety on site and specifically describe how those will be implemented for this project. Please identify the key H\u0026S risks that you have identified and will mitigate to ensure the health, safety, and welfare of the workforce, occupants/users of the sites, and any other stakeholders that may be impacted by the works.\n\t750\t15%\n4\tProgramme\nPlease provide a logistics plan, including a gantt chart programme, demonstrating how you would manage the works across the sites. Your response should include consideration of (but not be limited to): \n\u2022\toccupation of the building, \n\u2022\tresidents, \n\u2022\tBSR approvals; and \n\u2022\tany other stakeholder involvement\nNote: Gantt chart will not count towards word limit\t750\t20%\n5\tMethod statement \nPlease provide a method statement about how you will successfully execute the works according to the scope set out in the tender documents.\n\t750\t20%\nTotal\t\t100%"
        },
        "contractPeriod": {
          "endDate": "2026-06-15T23:59:59+01:00",
          "startDate": "2025-11-03T00:00:00+00:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the tender documents"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 650000,
          "amountGross": 780000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "This tendering exercise is being undertaken using the electronic tendering system \u2018City of London Corporation Sourcing \u0026 Contracts Portal\u2019 (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-14T12:00:00+01:00"
    },
    "title": "Harman and Iselden House Fire Safety and Compliance Works",
    "value": {
      "amount": 650000,
      "amountGross": 780000,
      "currency": "GBP"
    }
  }
}