Catering Services Contract for the Romsey Group of Primary Schools

{
  "buyer": {
    "id": "GB-PPON-PZQP-2512-ZGQL",
    "name": "Cupernham Infant School"
  },
  "date": "2025-06-16T11:17:44+01:00",
  "id": "032519-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054918",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Romsey, Hampshire",
        "postalCode": "SO51 7JT",
        "region": "UKJ36",
        "streetAddress": "Bransley Close"
      },
      "contactPoint": {
        "email": "kevin.pickford@mya-consulting.co.uk",
        "name": "Kevin Pickford",
        "telephone": "+447790973906"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cupernhaminfant.com/"
      },
      "id": "GB-PPON-PZQP-2512-ZGQL",
      "identifier": {
        "id": "PZQP-2512-ZGQL",
        "scheme": "GB-PPON"
      },
      "name": "Cupernham Infant School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "St Leonards",
        "postalCode": "TN38 9UH",
        "region": "UKJ22",
        "streetAddress": "Innovation House, Highfield Drive"
      },
      "contactPoint": {
        "email": "kevin.pickford@mya-consultanting.co.uk",
        "name": "Kevin Pickford",
        "telephone": "+447790973906"
      },
      "details": {
        "url": "https://www.mya-consulting.co.uk/"
      },
      "id": "GB-COH-04430633",
      "identifier": {
        "id": "04430633",
        "scheme": "GB-COH"
      },
      "name": "MYA Consulting Ltd",
      "roleDetails": "Managing the project on behalf of the eight schools",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "School catering services contract for eight primary schools in Hampshire, who wish to opt out of the county wide catering outsourcing project currently underway. The eight schools who are within 15 minutes of Romsey, Hampshire, want to have greater control of specification, quality and pricing, and believe that acting within this informal alliance will enable their objectives to be more effectively achieved.\nThe schools are:\nCupernham Infant School\nCupernham Junior School\nBraishfield Primary School\nKnightwood Primary School\nLockerly Church of England Primary School\nNursling Church of England Primary School\nRomsey Primary School \u0026 Nursery\nRownham St Johns Church of England Primary School\nWhilst the use of the portal is mandatory for all communications, in the first instance, any contractor intending to submit a bid is requested to email kevin.pickford@mya-consulting.co.uk ASAP, so that the schools can determine the numbers/logistics requirements for the scheduled school site visits week commencing 23/6/25",
    "documents": [
      {
        "description": "Romsey Schools Specification Document 160625",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602792"
      },
      {
        "description": "Romsey Schools DRAFT Catering Contract 160625",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602793"
      },
      {
        "description": "Romsey Schools Financial Workbook 160625",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=602797"
      },
      {
        "datePublished": "2025-06-16T11:17:44+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "032519-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/032519-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-14T12:00:00+01:00"
    },
    "id": "Jun02",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The bid comprises:\n# standard qualification questions for which there are pass/fail answers.\n# A technical section that will comprise 40% weighting for answers to questions and 5% for presentation if shortlisted\n# and 55% for the prices bid. \nWhilst the commercial offer is important, the decision will be based on the overall demonstration of believability and value for money.",
              "name": "Award criteria",
              "type": "quality"
            }
          ],
          "weightingDescription": "The bid comprises:\n# standard qualification questions for which there are pass/fail answers.\n# A technical section that will comprise 40% weighting for answers to questions and 5% for presentation if shortlisted\n# and 55% for the prices bid. \nWhilst the commercial offer is important, the decision will be based on the overall demonstration of believability and value for money."
        },
        "contractPeriod": {
          "endDate": "2028-10-27T23:59:59+01:00",
          "maxExtentDate": "2030-11-01T23:59:59+00:00",
          "startDate": "2025-11-03T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "After the initial term, the schools may wish to extend the contact for a maximum of 2 years based upon contract performance"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "That the bidding contractor has demonstrable experience in managing catering services within a state primary school environment."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://www.mytenders.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-21T12:00:00+01:00"
    },
    "title": "Catering Services Contract for the Romsey Group of Primary Schools",
    "value": {
      "amount": 500000,
      "amountGross": 600000,
      "currency": "GBP"
    }
  }
}