Buyer Name: Swindon Borough Council
Buyer Address: Swindon Borough Council, Civic Offices, Euclid Street, Swindon, UKK14, SN1 2JH, United Kingdom
Contact Name: Mr Harry Mattingley
Contact Email: HMattingley@swindon.gov.uk
Holiday Activities and Food Programme (HAF)
Buyer Contact Info
Status
complete
complete
Procedure
open
open
Value
n/a
n/a
Published
13 Jun 2025, 12:11
13 Jun 2025, 12:11
Deadline
n/a
n/a
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
85000000 - Health and social work services
85000000 - Health and social work services
Region
n/a
n/a
Awarded To
Alfresco Childcare, ATB Shop Ltd, Best - Be a Better You, Bramble House Nursery and Holiday care, Home 4 the Holidays, JG Tennis Coaching Ltd, Jolly Roger Adventure Ltd, Just for Fun Holiday Club, Lets Play Bristol Ltd, Pilot IMS Ltd, Rebel Training Group, Revolution Performing Arts Ltd, Shine Pinehurst, SMASHYouth Project, Sporting Excellence Ltd, Swindon Multisports Ltd, Swindon Tuition Centre STC Tuition Ltd, The Big Adventure Club Ltd, Tick Tock Playgroup
Alfresco Childcare, ATB Shop Ltd, Best - Be a Better You, Bramble House Nursery and Holiday care, Home 4 the Holidays, JG Tennis Coaching Ltd, Jolly Roger Adventure Ltd, Just for Fun Holiday Club, Lets Play Bristol Ltd, Pilot IMS Ltd, Rebel Training Group, Revolution Performing Arts Ltd, Shine Pinehurst, SMASHYouth Project, Sporting Excellence Ltd, Swindon Multisports Ltd, Swindon Tuition Centre STC Tuition Ltd, The Big Adventure Club Ltd, Tick Tock Playgroup
Official Source
Open Find a Tender
Open Find a Tender
Description
Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16. The aims of the programme are to ensure children eligible for HAF are able to: • Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) • Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) • To socialise and be more engaged with schools and local services • Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. The initial contract term will be for 12 months with an option to extend for a further 3 years (3 periods of 12 months) for a potential total contract term of 4 years. The estimated total of the initial term ( 12 months ) for the contract is £750,000 and the total potential value of the contract is £3,000,000 ( 4 years )
Linked Documents
No linked documents found for this notice.
Opportunity Context
Lots
Lot Description: The Holiday Activities and Food Programme (HAF) Tender Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Holiday Activities and Food Programme (HAF). Project Description Swindon Borough Council are looking to procure a Framework of providers to provide services against the Holiday Activities and Food Programme (HAF). Activity must take place only within the Spring, Summer and Winter school term holidays. All sessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible children in attendance, at every session. Aged 4-16. The aims of the programme are to ensure children eligible for HAF are able to: • Eat more healthily and have a greater knowledge of health and nutrition (there needs to be opportunities families to learn about nutrition and advice on support available) • Be more physically active, and partake in physical and enriching activities (which support the development of resilience, character and wellbeing along with their wider educational attainment) • To socialise and be more engaged with schools and local services • Make communities safer and combat social isolation Providers delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the Specification. Funding rates will be broken down by ‘Activity Type’, as outlined below (per booking, per 4-hour session): Activity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual booking: Activity Type 1 Universal provision for primary school aged children £28 Activity Type 2 Universal provision for secondary school aged children £28 Activity Type 3 Specialist provision for children with targeted or specialist special educational needs and / or disabilities (SEND). £75 Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 11th March 2025, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN764107 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Lot 1 Status: cancelled
Lot 1 Has Options: Yes
Lot 1 Options: The initial contract term will be for 12 months with an option to extend for a further 3 years (3 periods of 12 months) for a potential total contract term of 4 years.
Lot 1 Award Criterion (quality): Please provide a short description of the activities you will offer as part of your HAF provision, that complies with the specification requirements. This can be in a list form.
Lot 1 Award Criterion (quality): Please describe your food offer and how you will provide food within your provision, in line with the requirements in the specification.
Lot 1 Award Criterion (quality): Please describe how your HAF provision will support eligible children to understand more about healthy eating and/or healthy lifestyles. Please include examples/planned activities, where relevant.
Lot 1 Award Criterion (quality): Please describe how you will signpost HAF families, and what these families may be signposted to. Please also include the method(s) of signposting you will use to make families aware of other services/opportunities.
Lot 1 Award Criterion (quality): Please describe what Enriching Activities you will offer and how you will meet the requirements for this standard, as set out in the specification.
Lot 1 Award Criterion (quality): Please describe what Physical Activities you will offer and how you will meet the requirements for this standard, as set out in the specification.
Lot 1 Award Criterion (quality): How do you ensure you will effectively safeguard all children within your HAF provision?
Lot 1 Award Criterion (quality): Please describe how your HAF provision will support those with Special Educational Needs and Disabilities (SEND) to be included within your provision.
Lot 1 Award Criterion (quality): Social Value Question.
Raw Notice JSON
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"id": "GB-FTS-151243",
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"id": "GB-FTS-151244",
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{
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},
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"id": "GB-FTS-151245",
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{
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},
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},
"id": "GB-FTS-151248",
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},
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},
{
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},
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},
{
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},
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"id": "GB-FTS-151250",
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},
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},
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"id": "GB-FTS-151251",
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"id": "80000000",
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"description": "Swindon Borough Council are looking to procure a Framework of providers to provide\nservices against the Holiday Activities and Food Programme (HAF).\nActivity must take place only within the Spring, Summer and Winter school term holidays. All\nsessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible\nchildren in attendance, at every session. Aged 4-16.\nThe aims of the programme are to ensure children eligible for HAF are able to:\n\u2022 Eat more healthily and have a greater knowledge of health and nutrition (there needs to be\nopportunities families to learn about nutrition and advice on support available)\n\u2022 Be more physically active, and partake in physical and enriching activities (which support\nthe development of resilience, character and wellbeing along with their wider educational\nattainment)\n\u2022 To socialise and be more engaged with schools and local services\n\u2022 Make communities safer and combat social isolation\nProviders delivering Holiday Activities and Food Programme (HAF) provision in Swindon will be required to meet the HAF standards as defined by the DfE and outlined within the\nSpecification.\nThe initial contract term will be for 12 months with an option to extend for a further 3 years (3\nperiods of 12 months) for a potential total contract term of 4 years.\nThe estimated total of the initial term ( 12 months ) for the contract is \u00a3750,000 and the\ntotal potential value of the contract is \u00a33,000,000 ( 4 years )",
"id": "DN764107",
"items": [
{
"additionalClassifications": [
{
"description": "Health and social work services",
"id": "85000000",
"scheme": "CPV"
},
{
"description": "Entertainment services",
"id": "92300000",
"scheme": "CPV"
},
{
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"id": "92620000",
"scheme": "CPV"
},
{
"description": "Physical well-being services",
"id": "98330000",
"scheme": "CPV"
},
{
"description": "Children\u0027s holiday-camp services",
"id": "55243000",
"scheme": "CPV"
}
],
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}
],
"id": "1",
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}
],
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"id": "32014L0024",
"scheme": "CELEX"
},
"lots": [
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"awardCriteria": {
"criteria": [
{
"description": "100",
"name": "Please provide a short description of the activities you will offer as part of your HAF provision, that complies with the specification requirements. This can be in a list form.",
"type": "quality"
},
{
"description": "100",
"name": "Please describe your food offer and how you will provide food within your provision, in line with the requirements in the specification.",
"type": "quality"
},
{
"description": "100",
"name": "Please describe how your HAF provision will support eligible children to understand more about healthy eating and/or healthy lifestyles. Please include examples/planned activities, where relevant.",
"type": "quality"
},
{
"description": "100",
"name": "Please describe how you will signpost HAF families, and what these families may be signposted to. Please also include the method(s) of signposting you will use to make families aware of other services/opportunities.",
"type": "quality"
},
{
"description": "100",
"name": "Please describe what Enriching Activities you will offer and how you will meet the requirements for this standard, as set out in the specification.",
"type": "quality"
},
{
"description": "100",
"name": "Please describe what Physical Activities you will offer and how you will meet the requirements for this standard, as set out in the specification.",
"type": "quality"
},
{
"description": "100",
"name": "How do you ensure you will effectively safeguard all children within your HAF provision?",
"type": "quality"
},
{
"description": "100",
"name": "Please describe how your HAF provision will support those with Special Educational Needs and Disabilities (SEND) to be included within your provision.",
"type": "quality"
},
{
"description": "100",
"name": "Social Value Question.",
"type": "quality"
},
{
"description": "0",
"type": "price"
}
]
},
"description": "The Holiday Activities and Food Programme (HAF) Tender\nSwindon Borough Council invites expressions of interest from suitably qualified and\nexperienced service providers for the provision of the Holiday Activities and Food\nProgramme (HAF).\nProject Description\nSwindon Borough Council are looking to procure a Framework of providers to provide\nservices against the Holiday Activities and Food Programme (HAF).\nActivity must take place only within the Spring, Summer and Winter school term holidays. All\nsessions must be a minimum of 4-hours in length, and offer a nutritious meal to all eligible\nchildren in attendance, at every session. Aged 4-16.\nThe aims of the programme are to ensure children eligible for HAF are able to:\n\u2022 Eat more healthily and have a greater knowledge of health and nutrition (there needs to be\nopportunities families to learn about nutrition and advice on support available)\n\u2022 Be more physically active, and partake in physical and enriching activities (which support\nthe development of resilience, character and wellbeing along with their wider educational\nattainment)\n\u2022 To socialise and be more engaged with schools and local services\n\u2022 Make communities safer and combat social isolation\nProviders delivering Holiday Activities and Food Programme (HAF) provision in Swindon will\nbe required to meet the HAF standards as defined by the DfE and outlined within the\nSpecification.\nFunding rates will be broken down by \u2018Activity Type\u2019, as outlined below (per booking, per\n4-hour session):\nActivity Type: Activity Type Title: Set price per session (minimum 4 hours), per individual\nbooking:\nActivity Type 1 Universal provision for primary school aged children \u00a328\nActivity Type 2 Universal provision for secondary school aged children \u00a328\nActivity Type 3 Specialist provision for children with targeted or specialist special\neducational needs and / or disabilities (SEND). \u00a375\nFull details relating to the Services are provided in the tender documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract,\nwww.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to\nthe tender documents. In the event of difficulties registering as a supplier, please refer to the\nSystem Administrator Proactis support team ProContractSuppliers@proactis.com\nTender clarifications to be submitted in writing via Messaging in ProContract tender portal\nby 11th March 2025, 1200 hrs UK Local time. The Council\u2019s responses to these clarification\nquestions will be issued periodically on the ProContract tender portal.\nTender Responses are required to be submitted no later than 18th March 2025, 1200 hrs UK\nLocal time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised on Find a Tender Service (FTS) Contract\nNotice/Contracts Finder/ other web portals, however, Supplying the South West Portal,\nhttps://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is\nthe only portal that includes all the relevant documents required to respond to this\nopportunity, bearing\nProject Id: DN764107\nNo Tender submissions will be considered without completing the tender documents in full\nincluding attachments and returning them in alignment with the instructions within the\ntender documents.",
"hasOptions": true,
"id": "1",
"options": {
"description": "The initial contract term will be for 12 months with an option to extend for a further 3 years (3\nperiods of 12 months) for a potential total contract term of 4 years."
},
"status": "cancelled"
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "complete",
"techniques": {
"hasFrameworkAgreement": true
},
"title": "Holiday Activities and Food Programme (HAF)"
}
}