Lindfield High Street Festive Lighting

{
  "buyer": {
    "id": "GB-PPON-PGXL-6759-XXCN",
    "name": "Lindfield Parish Council"
  },
  "date": "2025-06-12T15:49:44+01:00",
  "id": "032042-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0547f0",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lindfield",
        "postalCode": "RH162LH",
        "region": "UKJ28",
        "streetAddress": "Clock Tower House, Lindfield Enterprise Park"
      },
      "contactPoint": {
        "email": "clerk@lindfieldparishcouncil.gov.uk",
        "name": "Andrew Funnell"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.lindfieldparishcouncil.gov.uk/"
      },
      "id": "GB-PPON-PGXL-6759-XXCN",
      "identifier": {
        "id": "PGXL-6759-XXCN",
        "scheme": "GB-PPON"
      },
      "name": "Lindfield Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Lindfield Parish Council is seeking contractors to provide LED spark lights for its Festive lighting display on Lindfield High Street. \nThe selected contractor must be able to store, supply, install, and remove the spark lights.\nThe contract will be for a three-year term commencing in 2025 and running through the festive periods of 2025 to 2027.\nLindfield Parish Council\u0027s lighting display historically has included spark lights wrapped around the trunks of 35 trees. Power for these lights is supplied from six residential/business addresses. While the specification in the tender is our current requirement, the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time.\nThe Council holds its Christmas Festival Night on the first Tuesday of December, and the Festive lights are a key part of this event. Mutually agreed-upon erection and take-down dates must be agreed upon in advance of any work taking place. All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation. The erection date must be at least 7 days before 1 December.\nThe Christmas Lighting Scheme is to be dismantled and removed as soon after 6 January each year as possible, but no later than 27 January each year.\nThe Contractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner.\nYou are advised to familiarise yourself with the installation locations and any access issues before submitting your tender.\nThe provision of an immediate out-of-hours emergency/maintenance call-out service is required. Ideally, any problems will be addressed and rectified within 48 hours or communication as to why a problem cannot be solved within this deadline. The successful contractor will guarantee to undertake annual risk assessments before work commences and comply with full Health and Safety requirements. \nThe successful contractor will have the responsibility of meeting and complying with current specifications laid down by West Sussex County Council.  Work carried out must comply with Health and Safety requirements associated with work on the public highway.\nThe submission of a current public liability insurance document to the value of 10 million pounds will be required.\nThe Parish Council will seek references. Please supply full contact details of three relevant authorities where you have undertaken this work previously.\nYour returned tender document must be returned by 5 pm on 16 July 2025.\nFor further details, please refer to the accompanying documents",
    "documents": [
      {
        "description": "Location plan. Shows the existing setup and locations of power supply.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2007",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2007"
      },
      {
        "description": "Table of costings to be completed as part of the tender submission.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2008",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2008"
      },
      {
        "description": "Coversheet to be completed when submitting tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2009",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2009"
      },
      {
        "description": "Invitation to tender. Provides further details on the tender.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-2089",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2089"
      },
      {
        "datePublished": "2025-06-12T15:49:44+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "032042-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/032042-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-09T23:59:59+01:00"
    },
    "id": "LPCFestive25-27.",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Installation of outdoor illumination equipment",
            "id": "45316100",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical equipment",
            "id": "51110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Bids shall be assessed in terms of the contractor\u0027s offerings, understanding and meeting of requirements and value for money.\nWe are not bound to accept the lowest tender or any tender received.\nThe contract will be awarded to the company that complies with all written requirements, has satisfactory references and offers the best value for money.\nThis contract will be evaluated on the following basis:\n\u2022\tDemonstrated ability to deliver similar projects to a high quality 25%\n\u2022\tPrice fit within the budget 25%\n\u2022\tQuality and Value for money 30%\n\u2022\tUse of local resources and skills 20%\nAll prices should be exclusive of VAT."
        },
        "contractPeriod": {
          "endDate": "2028-01-31T23:59:59Z",
          "maxExtentDate": "2029-01-31T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "While the specification in the tender is our current requirement, the ability to provide festoon lights between the trees could be considered during the term of the contract. The cost of which will be negotiated at the time."
        },
        "renewal": {
          "description": "By mutual consent, the contract could be extended by one year."
        },
        "status": "active",
        "value": {
          "amountGross": 52000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders should be submitted electronically to: clerks@lindfieldparishcouncil.gov.uk and marked \"Illumination 2025 Tender\" in the subject line. Alternatively, tenders may be posted to Lindfield Parish Council, Lindfield Enterprise Park, Lewes Road, West Sussex, RH162LH. The envelope shall be marked Illuminations 2025 Tender and apart from the Council\u0027s postal address shall not otherwise be marked or contain information that could identify the tendering organisation. \nAll companies submitting a tender will be notified by email of the respective decision within 3 months of the evaluation date. In accordance with Government Regulations, the total value of the successful tender will be published in due course.\nQueries on the tender specification should be submitted electronically to: clerks@lindfieldparishcouncil.gov.uk clearly marked \"Illumination 2025 enquiry\". Responses supplied by the Council to enquiries shall be made available to all tendering organisations. \nAll tenders submitted electronically shall be in PDF format.\nhttps://www.lindfieldparishcouncil.gov.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-16T17:00:00+01:00"
    },
    "title": "Lindfield High Street Festive Lighting",
    "value": {
      "amountGross": 52000,
      "currency": "GBP"
    }
  }
}