Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India

{
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "date": "2025-06-11T12:29:13+01:00",
  "id": "031508-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ea15",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "sachin.khedekar@fcdo.gov.uk",
        "name": "Sachin Khedekar",
        "telephone": "+917042700834"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-20T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "PAYMENT TERMS\nPayment will made monthly against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant document (if required). All payments will be electronically transferred to bank account against the services delivered or via Global Procurement card (GPC) Card."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The objective of this tender is to empanel competent suppliers and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and non-Staff will be the potential service recipients of these Framework Agreements. \nThe contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 3 years starting from 1st July 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier and continued business requirement at FCDO.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-11T12:29:13+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031508-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031508-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-24T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CPG-12148-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Hire of passenger cars with driver",
            "id": "60171000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "IN",
            "countryName": "India",
            "region": "IN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Evaluation 60%  \u0026 Commercial 40%",
              "name": "Technical Evaluation 60%",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Technical Evaluation 60%  \u0026 Commercial 40%",
              "name": "Commercial 40%",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "maxExtentDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "We will take revised quotes from the selected suppliers after 2 years for the the services  to assess the market trend and to achieve VFM."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Ability to operate in India and adhere to Insurances proposed in tender.",
              "type": "economic"
            },
            {
              "description": "Ability to operate in India",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 350000,
          "amountGross": 350000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-07-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://fcdo.bravosolution.co.uk/web/login.html\nTenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. \nImportant information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO\u0027s e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12148. If a potential supplier is not registered on the portal, click the \u0027Click here to register!\u0027 button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. \nRegistration take approximately 5 minutes and is free or charge.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Other FCDO Department (1HMG)",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "IN"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "This is fixed rate contract. Any travel arrangement requiring individual car or a fleet of cars costing up to \u00a33,000 will be on direct award basis with any of the framework supplier. All travel arrangements that will cost more than \u00a33,000 will be awarded on the basis on mini competition among all the selected suppliers listed in the framework.",
        "maximumParticipants": 7,
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-07-09T17:00:00+01:00"
    },
    "title": "Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India",
    "value": {
      "amount": 350000,
      "amountGross": 350000,
      "currency": "GBP"
    }
  }
}