T2401 - Vehicle consumables and sundries

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-06-10T16:45:26+01:00",
  "id": "031364-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054647",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk",
        "name": "Lewis Murray"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Not required. Limited local market and simple requirement"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-29T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This ITT has been issued by the Council in connection with a competitive tendering procedure being conducted in accordance with the Act.\nThe Council invites Tenders from suitably qualified and experienced economic operators \u2018Bidders\u2019 for the supply and delivery of vehicle consumables and sundries.\nThis ITT sets out the information which is required by the Council to assess the suitability of Bidders\u0027 legal and financial capacity and technical ability \u2018Conditions of Participation\u2019 to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals \u2018Award Criteria\u2019 will also be assessed before any contract award is made.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-10T16:45:26+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031364-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031364-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-11T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "T2401",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Spare parts for goods vehicles, vans and cars",
            "id": "34330000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Objective of the contract is for one supplier to help support Stores rationliase and streamline current stock and ordering processes. Splitting into lots would make achieving this objective difficult"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Achieving the Contract Objectives",
              "name": "Achieving the Contract Objectives",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Stock Management, Replenishment and Delivery",
              "name": "Stock Management, Replenishment and Delivery",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Contract and Performance Management",
              "name": "Contract and Performance Management",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Cost",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-31T23:59:59+00:00",
          "maxExtentDate": "2029-10-31T23:59:59+00:00",
          "startDate": "2025-11-03T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period (if not already included in the Pricing Schedule): -\n- Engine components e.g. oil filters, timing belts, gaskets, oil pumps etc.\n- Transmission parts e.g. transmissions fluids, clutches, gears etc.\n- Braking system parts e.g. brake pads, calliper\u2019s, brake lines. etc.\n- Suspension and steering components e.g. shock absorbers, struts, control arms etc. \n- Electrical components e.g. batteries, alternators, starters, wiring harnesses etc. \n- Exhaust system parts e.g. catalytic converter, exhaust pipes etc\n- Cooling system components e.g. radiators, water pumps, thermostats, coolant hoses etc. \n- All other vehicle spare parts, consumables, sundries or related equipment.\nWhere large bulk purchases are required the Contract Price may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. \nThe Council reserves the right to add or remove items from the Contract in line with the Council\u2019s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the Goods at the catalogue price less the discount level offered. Where a discount is not included in the Pricing Schedule then an agreed discount should be applied to similar items priced in the Pricing Schedule. \nAny contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
        },
        "renewal": {
          "description": "The Council reserves the right to extend/renew the Contract up to a further 2 years (1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the ITT documents",
              "type": "economic"
            },
            {
              "description": "As set out in the ITT documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 400000,
          "amountGross": 480000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-04-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-18T12:00:00+01:00"
    },
    "title": "T2401 - Vehicle consumables and sundries",
    "value": {
      "amount": 400000,
      "amountGross": 480000,
      "currency": "GBP"
    }
  }
}