Provision of Asset Management Software

{
  "buyer": {
    "id": "GB-COH-IP30069R",
    "name": "MIDLAND HEART LIMITED"
  },
  "date": "2025-06-10T14:51:55+01:00",
  "id": "031294-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054625",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B15 1LZ",
        "region": "UKG31",
        "streetAddress": "20 Bath Row"
      },
      "contactPoint": {
        "email": "commercial.team@midlandheart.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-IP30069R",
      "identifier": {
        "id": "IP30069R",
        "scheme": "GB-COH"
      },
      "name": "MIDLAND HEART LIMITED",
      "roles": [
        "buyer"
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    }
  ],
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-29T23:59:59+00:00"
    },
    "description": "Midland Heart is seeking to procure a new Asset Management System to support the delivery of our Asset Management Strategy and our forthcoming corporate plan, \u201cTenants at Heart\u201d 2026\u20132030.\nThis procurement represents a strategic opportunity to modernise and replace core systems that underpin our Asset Investment Strategy. Our key objectives are to drive operational efficiency by eliminating off-system processes and manual workarounds, while significantly enhancing the tenant journey and overall tenant experience.\nThis initiative forms a critical part of our internal project, \u201cKnowing our Properties\u201d, which focuses on strengthening our data, intelligence, and information systems to deliver better, more informed services for our tenants.\nThe asset management software must adhere to industry best practices and be fully supported by a third-party provider. The system should be a proven, largely \u201coff-the-shelf\u201d solution already in use by other comparable Housing Associations. It must offer a clear and ongoing development plan aligned with the requirements of the Social Housing sector , including the ability to adapt to future legislative and business changes / needs.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-10T14:51:55+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031294-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031294-2025"
      }
    ],
    "id": "ocds-h6vhtk-054625",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "75% Quality\n25% Price",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "75% Quality\n25% Price"
        },
        "contractPeriod": {
          "endDate": "2028-08-10T23:59:59+00:00",
          "maxExtentDate": "2033-08-17T23:59:59+00:00",
          "startDate": "2025-08-11T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "1+1+1+1+1+1+1+1+1+1"
        },
        "status": "active",
        "value": {
          "amount": 1000000,
          "amountGross": 1200000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "ITT Stage followed by Supplier Presentations and Discussions"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/midlandheart/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-07T17:00:00Z"
    },
    "title": "Provision of Asset Management Software",
    "value": {
      "amount": 1000000,
      "amountGross": 1200000,
      "currency": "GBP"
    }
  }
}