Golden Lane Estate Resident Engagement & Communication

{
  "buyer": {
    "id": "GB-PPON-PYQD-1693-MYXR",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "date": "2025-06-10T09:13:47+01:00",
  "id": "031123-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051961",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "City of London",
        "postalCode": "EC2P 2EJ",
        "region": "UKI43",
        "streetAddress": "PO Box 270"
      },
      "contactPoint": {
        "email": "Arta.Nuhija@cityoflondon.gov.uk",
        "name": "Arta Nuhija",
        "telephone": "020 7606 3030"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-PPON-PYQD-1693-MYXR",
      "identifier": {
        "id": "PYQD-1693-MYXR",
        "scheme": "GB-PPON"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-11T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to the procurement documentation."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The City of London Corporation (the City) invites Tenders for provision of a communications service provider to support multiple capital works projects on the Golden Lane Estate. The contract will ensure effective, timely, and sensitive communication and community engagement across a range of refurbishment projects. The Golden Lane Estate is a historically significant post-war housing estate \u2013 its buildings are Grade II and II* listed (with Crescent House being Grade II*). The estate comprises a diverse residential community (approximately 50% social housing tenants and 50% leaseholders), alongside some local businesses and community facilities. Given the estate\u2019s heritage status and past project challenges, stakeholder engagement is particularly sensitive. Please refer to the specification for the full scope.\nThe estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore \u00a360,000.00.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-10T09:13:47+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "031123-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/031123-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-30T12:00:00+01:00"
    },
    "id": "prj_194",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Public relations services",
            "id": "79416000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The purpose of this procurement is to avoid fragmentation as seen in the past and establish a consolidated contract for consistency for the City, our residents, and stakeholders."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers will be required to submit responses to a number of sub-weighted questions relating to:\n- Approach\n- Effective, Inclusive \u0026 Timely Communication\n- Team\n- Experience",
              "name": "Technical",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers will be required to submit responses to set out how they will deliver against a chosen option from the City of London Corporation Social Value menu. The Social Value menu is provided with the tender documents.",
              "name": "Responsible Procurement",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers commercial responses will assessed against schedule of rates. The commercial assessment methodology is set out in the tender documents.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "maxExtentDate": "2035-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The duration of the contract is five (5) years, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to five (5) years. The maximum length of the contract is therefore ten (10) years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the procurement documentation.",
              "type": "economic"
            },
            {
              "description": "Please refer to the procurement documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 600000.0,
          "amountGross": 720000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the  communications service provider (for example to provide additional goods, services or works).",
    "status": "active",
    "submissionMethodDetails": "This tendering exercise is being undertaken using the electronic tendering system \u2018City of London Corporation Sourcing \u0026 Contracts Portal\u2019 (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-07T12:00:00+01:00"
    },
    "title": "Golden Lane Estate Resident Engagement \u0026 Communication",
    "value": {
      "amount": 600000.0,
      "amountGross": 720000.0,
      "currency": "GBP"
    }
  }
}