Tender Notice for the Delivery of West Midlands Business Festival

{
  "buyer": {
    "id": "GB-PPON-PGMD-1353-PZVX",
    "name": "West Midlands Combined Authority"
  },
  "date": "2025-06-09T13:22:01+01:00",
  "id": "030930-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054542",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B19 3SD",
        "region": "UKG31",
        "streetAddress": "16 Summer Lane"
      },
      "contactPoint": {
        "email": "procurement.team@wmca.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.WMCA.org.uk"
      },
      "id": "GB-PPON-PGMD-1353-PZVX",
      "identifier": {
        "id": "PGMD-1353-PZVX",
        "scheme": "GB-PPON"
      },
      "name": "West Midlands Combined Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Market engagement has not been undertaken in this instance as the requirement is a continuation of an existing service, where the scope, suppliers, and market conditions are already well understood."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-08T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to Appendix D - Payment Delivery Milestones."
    },
    "description": "Business Growth West Midlands (BGWM) who are a part of West Midlands Combined Authority is seeking a supplier to support the successful delivery of the West Midlands Business Festival (WMBF) 2026, with an optional extension to support on the delivery for 2027. This flagship initiative is designed to showcase and support businesses across the West Midlands Region. Building on the foundations established by WMBF 2025, the festival aims to reach a wider audience, improve the event quality, and deliver measurable business impact. \nWMBF will take place from Monday 2nd February 2026 to Friday 13th February 2026. \nAs part of this tender WMCA are seeking a company to support with the following with BGWM having oversight: \n1)\tBuild on the 2024/ 2025 Festival Brand.\n2)\tTo coordinate the organisation and delivery of the \u2018business festival\u2019 (not to be confused with business events, business weeks, corporate events or expos), which will include identifying and liaison with key partners and external organisations to create a comprehensive programme of events that will be of interest to businesses in the West Midlands Region.\n3)\tTo produce, develop and deliver a comprehensive marketing promotional programme. This includes advertising and publicising the overarching festival and working with partners for support and individual events. In addition to this, provide operational support to ensure increased attendance. \n4)\tTo conclude a performance monitoring framework and economical assessment post festival. \n5)\tTo explore potential revenue streams that will naturally arise from the festival.  \nThe following documents are attached to support this ITT:\n\u2022\tAppendix A \u2013 Specification of Requirements\n\u2022\tAppendix B \u2013 Pricing Schedule \n\u2022\tAppendix C \u2013 Draft Terms and Conditions \n\u2022\tAppendix D \u2013 Payment Delivery Milestones\n\u2022\tAppendix E \u2013 Economic Financial Standing Evaluation\n\u2022\tAppendix F \u2013 Financial Risk Self Assessment Tool\n\u2022\tAppendix G \u2013 Form of Tender\n\u2022\tAppendix H - Certificate of Non Collusion and Non Canvassing\n\u2022\tAppendix I - Commercially Sensitive Information\n\u2022\tAppendix J - Clarification Log\n\u2022\tAppendix K - Conflict of Interest Declaration\n\u2022\tITT Part A - Tender Info Instructions\n\u2022\tITT Part B - Tender Assessment\n\u2022\tITT Part C - Conditions of Tendering\nEvaluation: Technical (Quality) 70% / Commercial (Price) 30%\nClarification Question Deadline by 20th June 2025 12-noon via e-Bravo ONLY.\nITT Submission Deadline:  7th July 2025 16:00hrs. \nIn order to access the documents and submit your bid please do so through BravoSolution, the WMCA\u0027s e-tendering portal (https://wmca.bravosolution.co.uk). The project reference is itt_1705.\nSuppliers participating in WMCA procurements will now be expected to register on a central digital platform (CDP). The CDP is available at https://www.gov.uk/find-tender. Suppliers can submit their core supplier information and, where a procurement opportunity arises, share this information with the WMCA via the CDP. It is free to use and will mean suppliers will no longer have to re-enter this information for each public procurement but simply ensure it is up to date and subsequently shared.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-09T13:22:01+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030930-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030930-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-20T12:00:00+01:00"
    },
    "id": "Project_1038, ITT_1705",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Marketing services",
            "id": "79342000",
            "scheme": "CPV"
          },
          {
            "description": "Advertising and marketing services",
            "id": "79340000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Capability holds 70% of the tender award weighting.",
              "name": "Technial",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial Submission holds 30% of the tender award weighting.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-03-31T23:59:59+01:00",
          "maxExtentDate": "2027-03-31T23:59:59+01:00",
          "startDate": "2025-08-20T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional extension included to deliver West Midlands Business Festival 2027"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "All Suppliers are required to complete a Procurement Specific Questionnaire (PSQ) and return this in accordance with the Procurement Timetable and instructions within the ITT Pack accessible via BRAVO.\nAreas covered under the mandatory Conditions of Participation include:\n1) Preliminary questions\n2) Confirmation of core supplier information\n3) Additional Exclusion Information\n4) Sub Contractor Confirmation\n5) Insurance Requirements\n6) Evaluation of Financial Standing\n7) Legal Capacity - Acceptance of Core Terms and Conditions\n8) Modern Slavery Act 2015\n9) Real Living Wage",
              "type": "economic"
            },
            {
              "description": "None",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 350000,
          "amountGross": 420000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Not Applicable.",
    "status": "active",
    "submissionMethodDetails": "In order to access the documents and submit your bid please do so through BravoSolution, the WMCA\u0027s e-tendering portal (https://wmca.bravosolution.co.uk). The project reference is itt_1705.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-07T16:00:00+01:00"
    },
    "title": "Tender Notice for the Delivery of West Midlands Business Festival",
    "value": {
      "amount": 350000,
      "amountGross": 420000.0,
      "currency": "GBP"
    }
  }
}