Consulting Room Alterations at the Everleigh Centre, Swindon

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2025-06-09T12:24:29+01:00",
  "id": "030914-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052bd5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "JWakefield@swindon.gov.uk",
        "name": "Ms Jodie Wakefield"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Tender Submission deadline updated to 02/07/2025 15:00",
        "id": "030914-2025"
      }
    ],
    "description": "Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Consulting Room Alterations at the Everleigh Centre, Swindon.\nThis will include the refurbishment of an existing hall space to accommodate new consultation rooms \u0026 waiting area for social services, within the Everleigh Centre, Swindon.\nThe initial contract term will be for 8 weeks as stated in the RFQ documents. Estimated contract spend is between \u00a3120,000 and \u00a3150,000 across the initial 8 week contract term\nFull details relating to the Works are provided in the RFQ documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nRFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 20th June 2025, 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.\nRFQ Responses are required to be submitted no later than 2nd July 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN776782\nNo Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.",
    "documents": [
      {
        "datePublished": "2025-06-09T12:24:29+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030914-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030914-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-02T14:00:00Z"
    },
    "id": "DN776782",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Decoration work",
            "id": "45451000",
            "scheme": "CPV"
          },
          {
            "description": "Refurbishment work",
            "id": "45453100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Submitted Price (pricing schedule as shown in Annex F) 60%\nSub-total 60%\nTender Award Questions Section 6\n6.1.1 Implementation 10%\n6.1.2 Project Reporting 5%\n6.1.3 Contract Management 10%\n6.1.4 Problem Solving 5%\n6.1.5 Social Value 10%\nSub-total 40%\nTotal 100%\nEvaluation Criteria - Price elements\nPrice elements will be judged using the following methodology:\nThe lowest price for a response which meets the pass criteria shall score 10. All other bids\nshall be scored on a pro rata basis in relation to the lowest price.\nFor example - Bid 1 \u00a3100,000 scores 10, Bid 2 \u00a3120,000 differential \u00a320,000 or 20%\nremove 20% from price scores 8, Bid 3 \u00a3150,000 differential \u00a350,000 remove 50% from\nprice scores 5, Bid 4 \u00a3175,000 differential \u00a375,000 remove 75% from price scores 2.5. The\nlowest score possible is 0. All scores are then subjected to a multiplier e.g. if price has a\nscoring criterion of 70%, the multiplier will be 7.\nAward Evaluation Criteria - Non-price elements\nNon-Price elements will be judged on a score from 0 to 5, which shall be subjected to a\nmultiplier so criteria worth 20% will have a 0-5 score and a multiplier of 4. The 0-5 score shall\nbe based on:\n0 The Question is not answered or the response is completely unacceptable. i.e. does not\nmeet the minimum requirement or it has completely missed the point of the question.\n1 Very poor response and not acceptable - fails to meet the minimum requirement/standard,\nrequires major revision to make it acceptable. Only partially answers the requirement, with\nmajor deficiencies and little relevant detail proposed.\n2 Poor response only partially satisfying requirement/standard, with deficiencies apparent.\nSome useful evidence provided but response falls well short of minimum requirements.\n3 Response is acceptable and meets minimum requirement but remains basic and could have been expanded upon. Response is sufficient but does not inspire. Good probability of\nsuccess, weaknesses can be readily corrected.\n4 Response meets our expected requirement/standard and exceeds minimum expectations,\nincluding as level of detail, which adds value to the bid. No significant weaknesses noted.\n5 Excellent response. Comprehensive and useful. No weaknesses noted. The response\nincludes a full description of techniques and measurements to be employed."
        },
        "contractPeriod": {
          "endDate": "2025-11-16T23:59:59Z",
          "startDate": "2025-09-15T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 150000,
          "amountGross": 180000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "To participate, Suppliers will need to Register as a Supplier with ProContract,\nwww.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to\nthe tender documents. In the event of difficulties registering as a supplier, please refer to the\nSystem Administrator Proactis support team ProContractSuppliers@proactis.com\nRFQ clarifications to be submitted in writing via Messaging in ProContract tender portal,\nincluding the project reference and title clearly in the Subject title, by 20th June 2025, 15:00\nhrs UK Local time. The Council\u0027s responses to these clarification questions will be issued\nperiodically via Messaging in ProContract tender portal.\nRFQ Responses are required to be submitted no later than 2nd July 2025, 15:00 hrs UK Local\ntime via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised on only Finder a Tender and Supplying the\nSouth West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that\nincludes all the relevant documents required to respond to this opportunity, bearing Project\nId: DN776782\nNo Tender submissions will be considered without completing the RFQ documents in full\nincluding attachments and returning them in alignment with the instructions within the RFQ\ndocuments.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-02T14:00:00Z"
    },
    "title": "Consulting Room Alterations at the Everleigh Centre, Swindon",
    "value": {
      "amount": 150000,
      "amountGross": 180000,
      "currency": "GBP"
    }
  }
}