008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

{
  "buyer": {
    "id": "GB-PPON-PBHM-6848-TWYG",
    "name": "Newcastle City Council"
  },
  "date": "2025-06-06T12:26:15+01:00",
  "id": "030555-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05445b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newcastle Upon Tyne",
        "postalCode": "NE1 8QH",
        "region": "UKC22",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "corporate.procurement.team@newcastle.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.newcastle.gov.uk/"
      },
      "id": "GB-PPON-PBHM-6848-TWYG",
      "identifier": {
        "id": "PBHM-6848-TWYG",
        "scheme": "GB-PPON"
      },
      "name": "Newcastle City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-01T23:59:59+01:00"
    },
    "description": "It is Newcastle City Council\u0027s intention to put into place a new contract for the Servicing and Repairs \u0026 Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months.  This procurement includes all of the items detailed in the pricing schedule.\nSimilar items may be added as required by the Council under the terms and conditions of this contract.\nWe are looking for opportunities to deliver value for money and good quality, challenging traditional service delivery and finding ways to do things more cost effectively; we anticipate that tenderers will respond with this context in mind.\nNCC\u0027s detailed requirements are defined in full in the documents found at - www.open-uk.org.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-06T12:26:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030555-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030555-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-08T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-05445b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Air-conditioning appliances",
            "id": "39717200",
            "scheme": "CPV"
          },
          {
            "description": "Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery",
            "id": "42510000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of cooler groups",
            "id": "50730000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-12T23:59:59+01:00",
          "maxExtentDate": "2029-10-12T23:59:59+01:00",
          "startDate": "2025-10-13T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month options to extend"
        },
        "status": "active",
        "value": {
          "amount": 200000,
          "amountGross": 240000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All documents can be accessed at www.open-uk.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-11T12:00:00+01:00"
    },
    "title": "008808 - Contract for Servicing, Repairs \u0026 Maintenance of Air Conditioning Units \u0026 Air Source Heat Pumps",
    "value": {
      "amount": 200000,
      "amountGross": 240000,
      "currency": "GBP"
    }
  }
}