Classified Advertising Framework Agreement for the Northern Ireland Civil Service, Agencies and Non-Departmental Public Bodies

{
  "buyer": {
    "id": "GB-PPON-PVTL-7513-YWVJ",
    "name": "Department of Finance"
  },
  "date": "2025-06-05T12:06:11+01:00",
  "id": "030185-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05436f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT4 3ST",
        "region": "UKN06",
        "streetAddress": "Stormont Castle"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Scottish devolved regulations apply",
            "id": "GB-SCT",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PVTL-7513-YWVJ",
      "identifier": {
        "id": "PVTL-7513-YWVJ",
        "scheme": "GB-PPON"
      },
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-28T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "In line with the Northern Ireland Executive\u2019s commitment to pay contractors as quickly as possible, payment will be made in respect of a valid invoice (submitted with all necessary supporting documents/information) within ideally 10 working days and no longer than 30 days."
    },
    "description": "The Northern Ireland Civil Service\u2019s Executive Information Service\u2019s Government Advertising Unit (GAU) wishes to establish an Advertising Framework Agreement for Classified Advertising which will provide classified advertising on behalf of the Northern Ireland Public Sector. ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-05T12:06:11+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "030185-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/030185-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-30T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ID 5827064",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Advertising services",
            "id": "79341000",
            "scheme": "CPV"
          },
          {
            "description": "Advertising management services",
            "id": "79341200",
            "scheme": "CPV"
          },
          {
            "description": "Advertising campaign services",
            "id": "79341400",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Suppliers must detail how they will provide the service as outlined in the specification. The response must include how they will deal with the following:\n\u2022\tthe handling of the approval process; \n\u2022\tquality control; \n\u2022\tdealing with urgent and/or high profile requests; and\n\u2022\tproviding media advice and guidance demonstrating an application of knowledge of the Northern Ireland media.",
              "name": "AC1 Methodology",
              "numbers": [
                {
                  "number": 13.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As detailed in Annex E of \u2018Schedule 2 Specification\u2019, the Supplier must provide social value to a minimum value of 40 social value points for every \u00a31 million (and pro-rata) of the invoiced value. For the purposes of evaluation, Suppliers must submit their responses based on a minimum indicative value of 160 social value points.\nSuppliers are required to complete and submit with their tender response a Social Value Delivery Plan (excel spreadsheet) identifying which social value initiatives they will deliver to fulfil the minimum indicative social value points stated above. Suppliers must only complete the cells highlighted in yellow within the plan. Any additional information included within the plan will not be evaluated as part of the tender response.\nSuppliers must also provide a written response that details how they will deliver the social value initiatives and must address the following:\n\u2022\tThe timescales for delivery of the social value requirements;\n\u2022\tThe resources, both internal and external, they will use to plan and deliver the social value requirements (including details of suppliers in your supply chain on the contract);\n\u2022\tThe activities they will undertake to deliver the social value initiatives selected within their completed Social Value Delivery Plan;\n\u2022\tHow they will engage with key stakeholders (including the Authority, social value beneficiaries, organisations within the voluntary, community and social enterprise sector etc.);\n\u2022\tConfirmation that the activities included in the response are forward looking activities which are directly related to this contract; and\n\u2022\tHow they will monitor and report on the delivery of the social value requirements and address any performance issues.",
              "name": "AC2 Social Value ",
              "numbers": [
                {
                  "number": 10.35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers must provide details of the internal systems that will be in place to deliver the requirement including records management, workflow management, cost control and reporting.",
              "name": "AC3 Internal Systems",
              "numbers": [
                {
                  "number": 7.65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers must nominate a team of key personnel who will be assigned to deliver this requirement upon contract award. The individuals must demonstrate experience by way of examples, in the following areas:\n1.\tDelivered and designed classified advertising requirements as required from the specification;\n2.\tExperience of working to urgent deadlines; and\n3.\tDelivered out of hours service.\nMembers of the proposed team can use different example(s) provided their collective experience meets all the requirements set out above. \nThe example(s) must include:\n\u2022\tJob title/ grade of team member;\n\u2022\tThe programme title and details; and\n\u2022\tThe individual\u2019s roles and responsibilities within that programme including methodology used.\nExamples should focus on individual input as opposed to programme delivery.\nFor the avoidance of doubt, it is the experience of the team proposed that will be assessed under this award criterion. For example, one team member could meet 1 but not 2 or 3 but another member of the team could meet 2 and not 1 or 3 etc.  Provided all requirements are met by the combined team, you have addressed this criterion.\nSuppliers must note that names of individual team members must not be stipulated within their tender response for this criterion. Grades will suffice. ",
              "name": "AC4 Key Personnel Experience",
              "numbers": [
                {
                  "number": 6.75,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers must provide a response to demonstrate their ability to ensure the continued delivery of a quality service in the event of unplanned events including the delivery of an emergency contact and out of hours service if required; fluctuations in the volume of work at key times of the year; changes in staff resourcing and the absence or unavailability of key personnel for any reason. \nThe response must also include details of any processes for cancellation or errors, including the process for ensuring notices aren\u2019t published in error.",
              "name": "AC5 Contingency Planning and Business Continuity",
              "numbers": [
                {
                  "number": 6.75,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "AC5 Total Costs for Public Notices",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "AC6 Total Costs for Run of Paper",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "AC7 Total Costs for Recruitment Ads\u00a0",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "AC8 Total Costs for Non-Commission Fee\u00a0",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "AC9 Account Manager Hourly Rate",
              "numbers": [
                {
                  "number": 2.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "AC10 Graphic Designer Hourly Rate (must include format, design and placement of adverts)",
              "numbers": [
                {
                  "number": 2.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-22T23:59:59+01:00",
          "startDate": "2025-09-23T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Company Experience and Fair Work Practices. Full details of these conditions can be found within the Instructions to Tender document. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 4000000,
          "amountGross": 4800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-06-04T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at: (URL) https://etendersni.gov.uk/epps\nThis is also the submission address.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "A list of the participating bodies can be found in Annex A of the Specification.",
        "description": "The Buyer will initiate contact with the Supplier to advise that work is required.\nContact to include in the subject bar of the e-mail:\n\u2022\tAuthority GovAd Reference number\n\u2022\tTitle of advert\nIn the body of the e-mail to be included:\n\u2022\tComplete Placement Request form\n\u2022\tWord version of advert text\n\u2022\tWhat we are requesting (e.g. - Please forward proof and costs)\nThe Supplier is then to return to a proof of the advert in PDF format with the costs for each publication attached.\nFor Buyers other than GAU, the above process will largely remain the same however, they must clearly communicate to the Supplier their Security Clearance process as well as the invoicing process to ensure that prompt payment for the services is possible.",
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-07-07T15:00:00+01:00"
    },
    "title": "Classified Advertising Framework Agreement for the Northern Ireland Civil Service, Agencies and Non-Departmental Public Bodies",
    "value": {
      "amount": 4000000,
      "amountGross": 4800000,
      "currency": "GBP"
    }
  }
}