Establishment of a Framework for the Supply, Installation and Repair of Pitched and Flat Roof Coverings

{
  "buyer": {
    "id": "GB-PPON-PYPB-8737-VBHG",
    "name": "South Tyneside Borough Council"
  },
  "date": "2025-06-04T14:43:10+01:00",
  "id": "029923-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050f74",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "South Shields",
        "postalCode": "NE33 2RL",
        "region": "UKC22",
        "streetAddress": "Town Hall and Civic Offices, Westoe Road"
      },
      "contactPoint": {
        "email": "strategic.procurement@southtyneside.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PYPB-8737-VBHG",
      "identifier": {
        "id": "PYPB-8737-VBHG",
        "scheme": "GB-PPON"
      },
      "name": "South Tyneside Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-14T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "FRAMEWORK FOR THE SUPPLY, INSTALLATION AND REPAIR OF PITCHED AND FLAT ROOF COVERINGS \nSouth Tyneside Council wish to establish a framework agreement for the supply, installation and repair of pitched and flat roof coverings and associated components.\nThe framework agreement will be divided into four lots as follows: -\nLot 1 - Supply and installation of pitched roof coverings with associated components and building works over \u00a3250,000\nLot 2 - Supply and installation of pitched roof coverings with associated components and building works less than \u00a3250,000\nLot 3 - Supply and installation of flat roofing systems and associated products and repairs.\nLot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.\nBased on historic requirements, the approximate annual value of works awarded per Lot is likely to be:\nLot 1 - \u00a33.3M\nLot 2 - \u00a3200K\nLot 3 - \u00a3600K\nLot 4 - \u00a3200K\nhowever please note that this is no guarantee of requirements to be let via the framework.\nTenderers may bid for one or more lots.\nIt is envisaged there will be a maximum of 5 contractors appointed to the framework for Lots 1-3 and 3 contractors appointed for Lot 4.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Please register on the Open portal at the following link:\nHome - Open | Developed by Nepo.\nto access the tender documentation.\nPlease note that registering on the Open portal and expressing interest does not mean that you have bid for the tender - once the above steps are complete you will be required to complete and submit the tender documentation.\nAdditionally all bidders must be registered on the Central Digital Platform: Suppliers: How to register your organisation and first administrator on Find a Tender in three easy steps (HTML) - GOV.UK",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.open-uk.org/projects/overview/5df2a02e-6e89-46a3-b08f-2978da921f3e"
      },
      {
        "datePublished": "2025-06-04T14:43:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "029923-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/029923-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-27T23:59:59+01:00"
    },
    "id": "C8874",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Erection and related works of roof frames and coverings",
            "id": "45261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Erection and related works of roof frames and coverings",
            "id": "45261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC22"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Erection and related works of roof frames and coverings",
            "id": "45261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC22"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Erection and related works of roof frames and coverings",
            "id": "45261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC22"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "5.1 method statements\t13\n5.2 programme\t5\n5.3 comms, complaints process, minimising noise etc\t5\n5.4.1 social value - quantitative\t3.5\n5.4.2 social value - qualitative\t3.5\n5.5 TOMs commitment\tP/F",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "maxExtentDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "Supply and installation of pitched roof coverings with associated components and building works over \u00a3250,000.(Intended for large scale, high value projects, including roof replacement programmes)",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract period is 2 years, with 2 x 12 month options to extend, anticipated to start 1st September 2025"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in PSQ document",
              "type": "economic"
            },
            {
              "description": "As stated in PSQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 1 - Supply and installation of pitched roof coverings with associated components and building works over \u00a3250,000.",
        "value": {
          "amount": 13200000,
          "amountGross": 15840000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "5.1 plan and monitor works\t6\n5.2 meeting reactive timescales\t6\n5.3 liaise with residents \u0026 Client\t6\n5.4 minimising noise, dust disruption etc\t6\n5.5 maintaining required quality standards\t6\n5.6 TOMs commitment\tP/F",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "maxExtentDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than \u00a3250,000.\n(Intended for lower value one-off and programmed work. Works required will typically be identified on an as and when required basis.)",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The initial contract period is 2 years, with 2 x 12 month options to extend, anticipated to start 1st September 2025"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in PSQ document",
              "type": "economic"
            },
            {
              "description": "As stated in PSQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 2 - Supply and installation of pitched roof coverings with associated components and building works less than \u00a3250,000.",
        "value": {
          "amount": 800000,
          "amountGross": 960000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "5.1 plan and monitor works\t6\n5.2 meeting reactive timescales\t6\n5.3 liaise with residents \u0026 Client\t6\n5.4 minimising noise, dust disruption etc\t6\n5.5 maintaining required quality standards\t6\n5.6 TOMs commitment\tP/F",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "maxExtentDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.\n(Intended for all flat roof replacement works, including proprietary roofing systems. Works required will typically be identified on an as and when required basis.)",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "The initial contract period is 2 years, with 2 x 12 month options to extend, anticipated to start 1st September 2025"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in PSQ document",
              "type": "economic"
            },
            {
              "description": "As stated in PSQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 3 - Supply and installation of flat roofing systems and associated products and repairs.",
        "value": {
          "amount": 2400000,
          "amountGross": 2880000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "5.1 plan and monitor works\t6\n5.2 meeting reactive timescales\t6\n5.3 liaise with residents \u0026 Client\t6\n5.4 minimising noise, dust disruption etc\t6\n5.5 maintaining required quality standards\t6\n5.6 TOMs commitment\tP/F",
              "name": "Quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "maxExtentDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.\n(Intended for all repair and maintenance works required. Works required will typically be identified on an as and when required basis.)",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "The initial contract period is 2 years, with 2 x 12 month options to extend, anticipated to start 1st September 2025"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in PSQ document",
              "type": "economic"
            },
            {
              "description": "As stated in PSQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 4 - Repair and maintenance works to pitched and flat roofing structures and coverings.",
        "value": {
          "amount": 800000,
          "amountGross": 960000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "participationFees": [
      {
        "description": "There will be a maximum of 5 suppliers for Lots 1-3 and 3 for Lot 4, i.e. potentially 18 in total",
        "id": "ocds-h6vhtk-050f74",
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenderers should submit one electronic copy of their Tender (compatible with Microsoft Office or Adobe PDF) via the Open E-Procurement System Login - Open | Developed by Nepo\nhttps://www.open-uk.org/projects/overview/5df2a02e-6e89-46a3-b08f-2978da921f3e\nTenders must be submitted using the link above.  Tenders must not be submitted via postal or email methods.\nIf you need some guidance on how to submit your response through the Open E-Procurement System, please Visit the Open Hub which contains resources and information to help you get the most out of Open, an FAQ section and how-to-guides.  \nTenderers requiring assistance on submitting their tender should contact the Open Support Team at open.support@nepo.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Lots 2-4 involve the pricing of notional scenarios, and the submission of Quality criteria responses to generic questions. The 5 highest scoring tenderers are proposed to be appointed to Lots 2 and 3, and the 3 highest scoring tenderers are to be appointed to Lot 4 on a ranked basis.\nLot 1 involves the pricing of a specific requirement for a call-off contract for a roofing programme at Low Simonside, together with project specific Quality criteria questions. The 5 highest scoring tenderers are proposed to be appointed to Lot 1, but the highest scoring tenderer will also be awarded the first call-off for the Low Simonside contract. Due to the value of this call-off, a Performance Bond as per Schedule 9 will be required. The terms and conditions that apply to this initial call-off will be JCT Intermediate form 2016 as per Schedules 8.2.1.and 8.2.2.\nTenderers are allowed to submit for as many Lots as they wish, but in the event that more than one Lot is tendered for they should make clear in their submission as to which Lot each part of their response relates to. The same Quality submission can be used for Lots 2-4, or alternatively the Quality submission can be bespoked for each Lot 2-4. Please submit for each Lot individually, even if you are using the same Quality submission.\nCall-off (Allocation) process\nLot 1\nFurther competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof - \n\u2022\tPricing (range to be 50-100%)\n\u2022\tQuality (range to be 0-50%, including Social Value where applicable)\nIndividual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement. Call-offs over approx. \u00a31M in value may involve the requirement of a Performance Bond. Call-offs will be in accordance with JCT Intermediate 2016 contract (amended) as per Schedule 8.\nLot 2  \nGenerally further competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof - \n\u2022\tPricing (range to be 50-100%)\n\u2022\tQuality (range to be 0-50%, including Social Value where applicable)\nIndividual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement.\nFor requirements under \u00a350K, the Council may, in its absolute discretion, Direct Award to any supplier appointed to this Lot. \nCall-offs will be in accordance with JCT Minor Works 2016 (amended) as per Schedule 8.\nLot 3\nGenerally further competition with all contractors able to meet the requirement*. Further competitions will be evaluated using the following criteria or part thereof - \n\u2022\tPricing (range to be 50-100%)\n\u2022\tQuality (range to be 0-50%, including Social Value where applicable)\nIndividual weightings and criteria will be advised at the time of further competition - these may differ from that stated for the Framework Agreement.\nFor requirements under \u00a350K, the Council may, in its absolute discretion, Direct Award to any supplier appointed to this Lot. \nWhere the work involves the replacement/installation of a proprietary roofing system and only one contractor on the Lot has the necessary accreditation to install that system, the Council may Direct Award to that contractor.\nCall-offs will be in accordance with JCT Intermediate 2016 contract (amended), or JCT Minor Works 2016 (amended) as per Schedule 8.\nLot 4\nDirect Award - work to typically be awarded on a ranked basis, although the Council may, in its absolute discretion, award to any contractor appointed to this Lot*. \nCall-offs will be in accordance with JCT Minor Works (amended) as per Schedule 8.\n*Poor Performance\n*In the event of poor performance the Council reserves the right to suspend a contractor from allocation of future work/participation in mini-competitions until the Council is satisfied that the issues have been rectified.",
        "maximumParticipants": 18,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-07-04T12:00:00+01:00"
    },
    "title": "Establishment of a Framework for the Supply, Installation and Repair of Pitched and Flat Roof Coverings",
    "value": {
      "amount": 18000000,
      "amountGross": 21600000,
      "currency": "GBP"
    }
  }
}