Consulting Room Alterations at the Everleigh Centre, Swindon

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2025-06-03T16:43:41+01:00",
  "id": "029625-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052bd5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "JWakefield@swindon.gov.uk",
        "name": "Ms Jodie Wakefield"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.Swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Consulting Room Alterations at the Everleigh Centre, Swindon.\nThis will include the refurbishment of an existing hall space to accommodate new consultation rooms \u0026 waiting area for social services, within the Everleigh Centre, Swindon.\nThe initial contract term will be for 8 weeks as stated in the RFQ documents. Estimated contract spend is between \u00a3120,000 and \u00a3150,000 across the initial 8 week contract term\nFull details relating to the Works are provided in the RFQ documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nRFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 20th June 2025, 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.\nRFQ Responses are required to be submitted no later than 2nd July 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised only on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN776782\nNo Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.",
    "documents": [
      {
        "datePublished": "2025-06-03T16:43:41+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "029625-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/029625-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-20T14:00:00Z"
    },
    "id": "DN776782",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Decoration work",
            "id": "45451000",
            "scheme": "CPV"
          },
          {
            "description": "Refurbishment work",
            "id": "45453100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Submitted Price (pricing schedule as shown in Annex F)\t60%\nSub-total\t60%\nTender Award Questions\tSection 6\n6.1.1\tImplementation\t10%\n6.1.2\tProject Reporting\t5%\n6.1.3\tContract Management\t10%\n6.1.4\tProblem Solving\t5%\n6.1.5\tSocial Value \t10%\nSub-total\t40%\nTotal\t100%\nEvaluation Criteria \u2013 Price elements\nPrice elements will be judged using the following methodology:\nThe lowest price for a response which meets the pass criteria shall score 10.  All other bids shall be scored on a pro rata basis in relation to the lowest price.\nFor example - Bid 1 \u00a3100,000 scores 10, Bid 2 \u00a3120,000 differential \u00a320,000 or 20% remove 20% from price scores 8, Bid 3 \u00a3150,000 differential \u00a350,000 remove 50% from price scores 5, Bid 4 \u00a3175,000 differential \u00a375,000 remove 75% from price scores 2.5.  The lowest score possible is 0. All scores are then subjected to a multiplier e.g. if price has a scoring criterion of 70%, the multiplier will be 7.\nAward Evaluation Criteria \u2013 Non-price elements\nNon-Price elements will be judged on a score from 0 to 5, which shall be subjected to a multiplier so criteria worth 20% will have a 0-5 score and a multiplier of 4.  The 0-5 score shall be based on:\n0\tThe Question is not answered or the response is completely unacceptable. i.e. does not meet the minimum requirement or it has completely missed the point of the question.\n1\tVery poor response and not acceptable \u2013 fails to meet the minimum requirement/standard, requires major revision to make it acceptable.  Only partially answers the requirement, with major deficiencies and little relevant detail proposed.\n2 \tPoor response only partially satisfying requirement/standard, with deficiencies apparent.  Some useful evidence provided but response falls well short of minimum requirements.\n3 \tResponse is acceptable and meets minimum requirement but remains basic and could have been expanded upon.  Response is sufficient but does not inspire.  Good probability of success, weaknesses can be readily corrected.\n4 \tResponse meets our expected requirement/standard and exceeds minimum expectations, including as level of detail, which adds value to the bid. No significant weaknesses noted.\n5\tExcellent response.  Comprehensive and useful. No weaknesses noted.  The response includes a full description of techniques and measurements to be employed."
        },
        "contractPeriod": {
          "endDate": "2025-11-16T23:59:59Z",
          "startDate": "2025-09-15T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 150000,
          "amountGross": 180000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nRFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 20th June 2025, 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.\nRFQ Responses are required to be submitted no later than 2nd July 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised on only Finder a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN776782\nNo Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-01T14:00:00Z"
    },
    "title": "Consulting Room Alterations at the Everleigh Centre, Swindon",
    "value": {
      "amount": 150000,
      "amountGross": 180000,
      "currency": "GBP"
    }
  }
}