Live Music Event Producer R1BW & R2itP

{
  "buyer": {
    "id": "GB-PPON-PJRB-3233-GTQL",
    "name": "BBC (British Broadcasting Corporation)"
  },
  "date": "2025-06-03T16:33:08+01:00",
  "id": "029619-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052bd2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W1A 1AA",
        "region": "UKI32",
        "streetAddress": "Broadcasting House, Portland Place"
      },
      "contactPoint": {
        "email": "no_reply@bbc.co.uk"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
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        "url": "http://www.bbc.co.uk/supplying/"
      },
      "id": "GB-PPON-PJRB-3233-GTQL",
      "identifier": {
        "id": "PJRB-3233-GTQL",
        "scheme": "GB-PPON"
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      "name": "BBC (British Broadcasting Corporation)",
      "roles": [
        "buyer"
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    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "No market engagement has been carried out"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-09T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1\u2019s Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. \nRadio 1\u2019s Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat \u0026 Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 \u0026 2025, Friday\u2019s capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025.\nRadio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. \nApproximately \u00a335m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions.\nIt is expected that the total Management Fee for each event will be between \u00a3150,000 and \u00a3250,000.  This should be no more than \u00a3500,000 per year, and \u00a32,500,000 for the total Term, including any possible extensions.\nIt is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis.  The only profit margin should be within the Management Fee.\nThe remaining contract value is VAT, which isn\u0027t included in the Whole Life Cost calculation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-03T16:33:08+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "029619-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/029619-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-27T14:00:00+01:00"
    },
    "id": "PROC2025/09",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Festival organisation services",
            "id": "79953000",
            "scheme": "CPV"
          },
          {
            "description": "Party organisation services",
            "id": "79954000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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              "name": "Pricing",
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                  "weight": "percentageExact"
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              "type": "cost"
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            {
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              "numbers": [
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                  "weight": "percentageExact"
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2028-10-27T23:59:59+01:00",
          "maxExtentDate": "2030-10-27T23:59:59+00:00",
          "startDate": "2025-10-28T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "We have provided an estimate of what each event is likely to need, however costs for the production budget and event requirements may vary based on the ambition of each event being commissioned."
        },
        "renewal": {
          "description": "The Contract may be extended at the BBC\u2019s discretion by up to 2 years.  If the BBC wishes to exercise this option, it will give written notice to the supplier no later than 3 months prior to the end of the initial term."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See details in the ITT Documentation",
              "type": "economic"
            },
            {
              "description": "See details in the ITT Documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 37500000,
          "amountGross": 45000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Initial Tender responses\nDialogue Sessions\nFinal Tender\nFull details can be found in the ITT Documentation"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "In order to take part in this tender, please take the following steps:\n1 - Register your company on the Jaggaer eSourcing portal (this is only required once):\n1.1 Go to https://bbc.bravosolution.co.uk\n1.2 - Click the link on the login page to register.\n1.3 - Accept the terms and conditions and click \u0027Continue\u0027.\n1.4 - Enter your correct business and user details.\n1.5 - Note the username you chose and click \u0027Save\u0027 when complete.\n1.6 - You will shortly receive an email with your temporary password.\n*\n2 - Express an interest in the tender:\n2.1 - Login to the portal with the username/password.\n2.2 - Click the \u0027ITT Open to all Suppliers\u0027 link.\n2.3 - Click on the relevant ITT to access the content.\n2.4 - Click the \u0027Express Interest\u0027 button at the top of the page. Once you accept the Conditions of Confidentiality, this will move the ITT into your \u0027My ITTs page. (This is a secure area reserved for your projects only).\n2.5 - You can now access any attachments by clicking \u0027Buyer Attachments\u0027 in the \u0027ITT Details\u0027 box.\n*\n3. Responding to the tender:\n3.1 - Click \u0027My Response\u0027 under ITT Details\u0027, you can choose to \u0027Create Response\u0027 or to \u0027Decline to Respond\u0027 (please give a reason if declining).\n3.2 - All ITT documentation can be found within the eTendering portal.\n3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT.\n3.4 You must then submit your reply using the \u0027Submit Response\u0027 button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.\n* * All questions relating to this ITT should be submitted via the BBC\u0027s eSourcing portal at https://bbc.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-07T14:00:00+01:00"
    },
    "title": "Live Music Event Producer R1BW \u0026 R2itP",
    "value": {
      "amount": 37500000,
      "amountGross": 45000000,
      "currency": "GBP"
    }
  }
}