CPH141 Cash Counter Payment Service to Residents Across Derbyshire

{
  "buyer": {
    "id": "GB-PPON-PWZQ-2162-JJQL",
    "name": "Derbyshire County Council"
  },
  "date": "2025-06-03T11:45:05+01:00",
  "id": "029449-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05128e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Matlock",
        "postalCode": "DE4 3AG",
        "region": "UKF13",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "Countyprocurementcompliance.team@derbyshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWZQ-2162-JJQL",
      "identifier": {
        "id": "PWZQ-2162-JJQL",
        "scheme": "GB-PPON"
      },
      "name": "Derbyshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Prelimary market testing was undertaken in 2024 under the project reference CPH124."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please see tender documentation"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Derbyshire County Council is seeking a single Provider to deliver a physical Cash Counter Payment Service for Derbyshire residents (excluding Derby City Residents) to cash a voucher, in person, on presentation at the Provider\u0027s premises across the county of Derbyshire and, surrounding borders, to support the delivery of the Derbyshire Discretionary Fund and other Council authorised payment initiatives. \nThe Council requires the Provider to issue to the Council vouchers/voucher codes which can then be given to residents who can cash the voucher at the Provider\u0027s premises. In addition, the Council may instruct the Provider to issues vouchers to residents either by text, email or letter as specified by the Council.  These vouchers are also cashed at the Provider\u0027s premises.\nThe delivery model must be for a Cash Counter Payment Service to exchange vouchers issued by the Council or the provider for cash in accordance with the Derbyshire Discretionary Fund award policy and other funds the government and Councils authorised payment initiatives.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Advert?advertId=ab2cd0dc-5632-f011-8136-005056b64545"
      },
      {
        "datePublished": "2025-06-03T11:45:05+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "029449-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/029449-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-23T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CPH141",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Banking services",
            "id": "66110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2034-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.\nIn response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.  \nWhilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes."
        },
        "renewal": {
          "description": "Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years    (please see the Councils Tender documentation for further detail)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See Tender documentation",
              "type": "economic"
            },
            {
              "description": "See Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 37755568.0,
          "amountGross": 37906681.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Competative Flexible Procedure, to include:\n-  a single submission stage\n-  a three-stage evaluation process\n-  and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2033-02-20T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.\nIn response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.  \nWhilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.",
    "status": "active",
    "submissionMethodDetails": "https://www.eastmidstenders.org/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-04T11:00:00+01:00"
    },
    "title": "CPH141 Cash Counter Payment Service to Residents Across Derbyshire",
    "value": {
      "amount": 37755568.0,
      "amountGross": 37906681.0,
      "currency": "GBP"
    }
  }
}