CPG/12336/2025 - SSJ - Provision of Maintenance of the Security Barriers/Gates for the British Embassy in Washington

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Repair and maintenance services",
              "id": "50000000",
              "scheme": "CPV"
            },
            {
              "description": "Safety barriers",
              "id": "34928300",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "US",
              "countryName": "United States",
              "region": "US"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-149420",
          "name": "Cova Security Gates Ltd"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "contracts": [
    {
      "aboveThreshold": false,
      "agreedMetrics": [
        {
          "description": "Invoices are accurate \u0026 submitted in a timely manner.\nTo achieve KPI the Contractor must send 100% of the bills with the accurate services cost.",
          "id": "1",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Financial  Control"
        },
        {
          "description": "Service Provider to abide to the pricing accorded in the contract throughout the duration of the relationship.\nVariation to contract to be considered with prior evidence and should be agreed and signed by the Authority and supplier.",
          "id": "2",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Pricing"
        },
        {
          "description": "Implementation of any agreed action points arising from agreed works to be executed against agreed timelines.\nAction points implemented \u0026 reported to PM.",
          "id": "3",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Agreed  action points"
        },
        {
          "description": "Service reports to be available at all times if requested.",
          "id": "4",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ],
          "title": "Service  Reports"
        },
        {
          "description": "The Contractor shall respond to Authorities solicitation in a period no longer than 8 hours. \nTo achieve KPI the Contractor must comply to respond 100% of the times.",
          "id": "5",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Timing of  Response  and Delivery"
        },
        {
          "description": "Compliance with the service delivery in accordance with The Statement of Requirement Services indicated in ATT 4 to be meet or exceeded.",
          "id": "6",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Service Delivery"
        },
        {
          "description": "Any issues of quality discovered during work inspections or otherwise are mentioned verbally with representative from the British Embassy on site, or with written report/email and solution implemented within a reasonable time frame (48 hours).",
          "id": "7",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Quality"
        },
        {
          "description": "The Authority is satisfied with the service.",
          "id": "8",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Customer  Satisfaction"
        },
        {
          "description": "Service Provider \u0026 their staff to abide by standards equivalent to those set out in the Health \u0026Safety requirements. \nCM to review and train staff as required.",
          "id": "9",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "H\u0026S"
        },
        {
          "description": "Un-authorised access to the Authority\u0027s premises, or security incidents due to Contractor negligence.\nCM to check ongoing compliance with site specific requirements \u0026 to ensure any failures are reported immediately to Post Manager.\nContract Manager to ensure that should a staff member need to be removed from site due to misconduct or the like, this is acted upon immediately and an appropriately trained and vetted replacement sourced within 24 hours.",
          "id": "10",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Security"
        },
        {
          "description": "The Contractor should ensure timely/quickly provision of a report of work highlighting work completed, any findings or additional requirements.",
          "id": "11",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Reporting"
        },
        {
          "description": "Contract Manager to ensure that the provision of additional staff for any additional work, to cover annual leave or sickness is undertaken within 24 hours of submission of the request unless agreed otherwise with the client.",
          "id": "12",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Staffing  levels and coverage"
        },
        {
          "description": "All staff are well presented, wearing clean uniform in good condition and have identification visible at all times. \nCM to ensure any uniform related issues are resolved in a timely manner \u0026 that uniform standards are enforced by On Site Supervisors.",
          "id": "13",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Uniforms and presentation"
        },
        {
          "description": "All staff comply with the Contractors\u0027 Code of Conduct, to abide by standards, not to engage in any conduct \nthat may embarrass the FCDO or HMG.\nCM to report during regular meetings",
          "id": "14",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Code of Conduct"
        }
      ],
      "awardID": "1",
      "dateSigned": "2025-05-13T00:00:00+01:00",
      "documents": [
        {
          "documentType": "contractSigned",
          "format": "application/pdf",
          "id": "A-1702",
          "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1702"
        },
        {
          "datePublished": "2025-05-27T18:49:14+01:00",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "027897-2025",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/027897-2025"
        }
      ],
      "id": "1",
      "period": {
        "endDate": "2027-05-19T23:59:59+01:00",
        "startDate": "2025-05-20T00:00:00+01:00"
      },
      "status": "active",
      "value": {
        "amount": 70760,
        "amountGross": 70760,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-05-27T18:49:14+01:00",
  "id": "027897-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0508c1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "ame.procurement2@fcdo.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gatwick Road, Crawley",
        "postalCode": "RH10 9NH",
        "region": "UKJ28",
        "streetAddress": "Unit C1, Sussex Manor Business Park"
      },
      "contactPoint": {
        "email": "sharon.saunders@covasecuritygates.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-FTS-149420",
      "name": "Cova Security Gates Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Post requires a service contract to maintain the security barrier/gates at the British Embassy compound. The maintenance agreement includes 4 visits per year from COVA UK engineers to service the physical gates and electronic operating system. Spare parts are not included in the service agreement, and these are charged separately as and when required.",
    "id": "CPG/12336/2025",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "complete",
    "title": "CPG/12336/2025 - SSJ - Provision of Maintenance of the Security Barriers/Gates for the British Embassy in Washington"
  }
}