Cemetery & Crematorium Administration System

{
  "awards": [
    {
      "id": "027661-2025-1-1",
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      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-149323",
          "name": "GSS (NI) Limited (PlotBox)"
        }
      ],
      "title": "Cemetery \u0026 Crematorium Administration System"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 5
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      {
        "id": "2",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 5
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-139337",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "contracts": [
    {
      "awardID": "027661-2025-1-1",
      "dateSigned": "2025-05-27T00:00:00+01:00",
      "id": "027661-2025-1-1",
      "status": "active",
      "title": "Cemetery \u0026 Crematorium Administration System",
      "value": {
        "amount": 337035,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-05-27T11:32:23+01:00",
  "id": "027661-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-047c00",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "region": "UK",
        "streetAddress": "Po Box 270, Guildhall"
      },
      "contactPoint": {
        "email": "mitchell.walker@cityoflondon.gov.uk",
        "telephone": "+44 2076063030"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-FTS-139337",
      "identifier": {
        "legalName": "The Mayor and Commonalty and Citizens of the City of London"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ballymena, Antrim",
        "postalCode": "BT43 7QA",
        "region": "UK",
        "streetAddress": "The Ecos Centre, Kernohans Lane, Northern Ireland,"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-149323",
      "identifier": {
        "legalName": "GSS (NI) Limited (PlotBox)"
      },
      "name": "GSS (NI) Limited (PlotBox)",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC1A 2LL",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "id": "GB-FTS-3937",
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody",
        "mediationBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AS",
        "streetAddress": "70 Whitehall"
      },
      "id": "GB-FTS-137",
      "identifier": {
        "legalName": "Cabinet Office"
      },
      "name": "Cabinet Office",
      "roles": [
        "reviewContactPoint"
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    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "IT services: consulting, software development, Internet and support",
      "id": "72000000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The City of London went to tender for a contract duration of 5 years with an option to extend for an additional 2 years. \n\u200b\u200bThe City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year.\n\u200b\u200bThe current burial and cremation administration system is used to record and manage burials and cremations. It has outlived its effectiveness due to the limited updates to the system. Hosted on the City of London network, this system frequently experiences crashes, lacks integration with other cemetery systems, and is outdated. Consequently, it fails to meet user requirements. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856.\n\u200bThe Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery is interested in acquiring a system capable of integrating with the City\u2019s finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery.",
    "id": "prj_COL_24087 or itt_COL_18448 or prj_176",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Database software package",
            "id": "48611000",
            "scheme": "CPV"
          },
          {
            "description": "Software copyright consultancy services",
            "id": "79121100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "deliveryLocation": {
          "description": "The City of London Cemetery \u0026 Crematorium, Aldersbrook Rd, London E12 5DQ"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
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              "description": "55",
              "name": "Technical",
              "type": "quality"
            },
            {
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              "name": "Responsible Procurement",
              "type": "quality"
            },
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              "name": "Commercial",
              "type": "quality"
            },
            {
              "description": "55/15/30",
              "type": "price"
            }
          ]
        },
        "description": "This contract was procured via an Open FTS procedure.\n\u200b\u200bThe City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year.\n\u200b\u200bThe current burial and cremation administration system is used to record and manage burials and cremations. It has outlived its effectiveness due to the limited updates to the system. Hosted on the City of London network, this system frequently experiences crashes, lacks integration with other cemetery systems, and is outdated. Consequently, it fails to meet user requirements. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856.\n\u200bThe Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery is interested in acquiring a system capable of integrating with the City\u2019s finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "Cemetery \u0026 Crematorium Administration System"
  }
}