Borden Grammar School - Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PWMJ-5968-BNQQ",
    "name": "Borden Grammar School"
  },
  "date": "2025-05-23T16:05:29+01:00",
  "id": "026859-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052434",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "KENT",
        "postalCode": "ME10 4DB",
        "region": "UKJ43",
        "streetAddress": "Avenue of Remembrance, Sittingbourne"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWMJ-5968-BNQQ",
      "identifier": {
        "id": "PWMJ-5968-BNQQ",
        "scheme": "GB-PPON"
      },
      "name": "Borden Grammar School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "01252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-15T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "We are a small and personal community school with approximately 970 students. We are committed to supporting and inspiring our young people to achieve their potential in a modern world. This means creating successful young people who understand that their future matters and so always try their best. However, the goal is not just a personal one. We genuinely want all our students to leave us with a fully developed \u2018moral compass\u2019 able to navigate the world and driven to make it a better place.\nFurther information regarding the School can be obtained here: https://www.bordengrammar.kent.sch.uk/ \nTender information:\nThe successful tenderer will be required to provide excellent cleaning services at Borden Grammar School. Cleaning services here are currently delivered in house.\nThe contract term being tendered is for just under 3 years, from 20/10/2025 \u2013 31/07/2028. There is an option for a further extension period for up to two additional years to 31/07/2030. The initial term of the contract is set such that this aligns with the end of the Summer term in 2028. \nThe contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.\nThe school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. \nThe school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. \nThe school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. \nThe contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. \nAdditional requirements and information:\n\u2022The Trust has a minimum requirement for a contractor\u2019s employers\u0027 liability and public liability insurances of \u00a35 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a3500,000\n\u2022There are incumbent cleaning staff currently within the Local Government Pension Scheme.\n\u2022The cleaning services are currently run in house.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-KENT:-School-cleaning-services./UT8FHFC9MM\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/UT8FHFC9MM",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-23T16:05:29+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "026859-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/026859-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-20T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-06-20T12:00:00Z",
    "id": "ocds-h6vhtk-052434",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-31T23:59:59Z",
          "maxExtentDate": "2030-07-31T23:59:59Z",
          "startDate": "2025-10-20T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract may be extended from 31/07/2028 for up to a maximum of 2 years to 31/07/2030 subject to satisfactory performance"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 603500.0,
          "amountGross": 724200.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Competitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nStep 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 40% price and 60% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/UT8FHFC9MM",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Borden Grammar School - Cleaning Tender",
    "value": {
      "amount": 603500.0,
      "amountGross": 724200.0,
      "currency": "GBP"
    }
  }
}