Schools transport - Perranporth to Penair School

{
  "buyer": {
    "id": "GB-COH-07557657",
    "name": "PENAIR SCHOOL"
  },
  "date": "2025-05-23T15:50:30+01:00",
  "id": "026808-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0514bd",
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        {
          "id": "PVGG-5941-LGBY",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Truro",
        "postalCode": "TR1 1TN",
        "region": "UKK30",
        "streetAddress": "Penair School"
      },
      "contactPoint": {
        "email": "ghakin@penair.cornwall.sch.uk",
        "telephone": "01872245130"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
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        ],
        "url": "http://www.penair.cornwall.sch.uk"
      },
      "id": "GB-COH-07557657",
      "identifier": {
        "id": "07557657",
        "scheme": "GB-COH"
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      "name": "PENAIR SCHOOL",
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  "tender": {
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    "awardPeriod": {
      "endDate": "2025-06-27T23:59:59+01:00"
    },
    "description": "Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN).\nThe service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027.\nThe service is paid for by the school, therefore fares are not required to be collected.\nBus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.)\nPupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Invitation To Tender document\n\u2022\tForm of Tender\n\u2022\tCertificate of Non-Collusion\n\u2022\tInstructions to Tenderer\u0027s\n\u2022\tSchool transport specification\n\u2022\tPayment Terms\n\u2022\tAppendix 1 - Tender Pricing Schedule\n\u2022\tAppendix 2 - Sub Contractor Schedule\n\u2022\tSchool transport service conditions of contract",
        "documentType": "biddingDocuments",
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        "id": "A-1644",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1644"
      },
      {
        "description": "Spreadsheet providing passenger information",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1645",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1645"
      },
      {
        "description": "Official postage label to be used when submitted tenders documents.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1646",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1646"
      },
      {
        "datePublished": "2025-05-23T15:50:30+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "026808-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/026808-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-13T16:00:00+01:00"
    },
    "id": "TRAN25-26",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
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        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "\u2022\tLicensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations.\n\u2022\tInsurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities.\n\u2022\tDriver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications.",
              "name": "Legal Compliance",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "\u2022\tVehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records.\n\u2022\tSafety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers.",
              "name": "Safety and Vehicle Standards",
              "numbers": [
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                  "number": 20,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "\u2022\tPunctuality and Reliability Track Record: Past performance in meeting schedules.\n\u2022\tFleet Capacity: Sufficient number of vehicles to meet peak demand, including spares.\n\u2022\tRoute Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption.\n\u2022\tFlexibility: Ability to accommodate changes in routes, timings, or number of students.",
              "name": "Service Quality and Capacity",
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                  "number": 20,
                  "weight": "percentageExact"
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              "type": "quality"
            },
            {
              "description": "\u2022\tYears in School Transport: Preferably specialized in school or youth-related transport.\n\u2022\tReferences and Testimonials: Feedback from current/former clients, especially schools.\n\u2022\tReputation and Past Performance: Any history of safety issues or service interruptions.",
              "name": "Experience and Reputation",
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                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
            },
            {
              "description": "\u2022\tDriver Training: Defensive driving, child safety, emergency response.\n\u2022\tStaff Behaviour and Professionalism: Policies on conduct, dress code, communication with children.",
              "name": "Staffing and Training",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "\u2022\tParent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates.\n\u2022\tReal-time Tracking: GPS-enabled tracking with school or parental access.\n\u2022\tIncident Reporting: Process for handling breakdowns, delays, or complaints.",
              "name": "Technology and Communication",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "\u2022\tPricing Structure: Competitive and transparent pricing - fixed vs. variable costs.\n\u2022\tCost Breakdown: Clear breakdown of what\u0027s included (fuel, staff, maintenance, insurance).\n\u2022\tPayment Terms: Flexibility in billing, refunds, penalties.",
              "name": "Cost and Value for Money",
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                {
                  "number": 15,
                  "weight": "percentageExact"
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              ],
              "type": "price"
            },
            {
              "description": "\u2022\tEco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance.\n\u2022\tSustainability Policies: Commitment to reducing environmental impact.",
              "name": "Environmental Considerations",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-07-17T23:59:59+01:00",
          "maxExtentDate": "2027-07-16T23:59:59+01:00",
          "startDate": "2025-09-03T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "A one year extension will be considered if both parties mutually agree to extend the contract."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 550000,
          "amountGross": 550000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Via mail using the official label provided.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-22T14:00:00+01:00"
    },
    "title": "Schools transport - Perranporth to Penair School",
    "value": {
      "amount": 550000,
      "amountGross": 550000,
      "currency": "GBP"
    }
  }
}