PL0092 E-Scooter Rental Schemes

{
  "buyer": {
    "id": "GB-PPON-PWVM-4844-NRQH",
    "name": "Essex County Council"
  },
  "date": "2025-05-22T21:03:31+01:00",
  "id": "025414-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051f94",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chelmsford",
        "postalCode": "CM1 1QH",
        "region": "UKH36",
        "streetAddress": "County Hall, Market Road"
      },
      "contactPoint": {
        "email": "gemma.longman@essex.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWVM-4844-NRQH",
      "identifier": {
        "id": "PWVM-4844-NRQH",
        "scheme": "GB-PPON"
      },
      "name": "Essex County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Essex County Council previously carried out a Request for Information exercise, for which a Prior Information Notice was issued under PCR: PL0092 E-Scooters Hire Scheme Request for Information 2024/S 000-033295.\nThe purpose of this RFI was to understand the most sustainable structure through which the Authority could receive some income from the contract, and to understand which organisations might be interested in delivering these E-scooter schemes within Essex."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-09T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Bidders should refer to Schedule 5 (Payment Mechanism) for the relevant information on payments under this contract."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Essex County Council (\u0027the Authority\u0027) are procuring a concessions contract for a single Service Provider to deliver E-scooter rental schemes, including but not limited to the provision, management, protection and maintenance of E-scooter vehicles, within set Operating Zones in the county: Braintree, Chelmsford, Colchester and Harlow.\nThe initial term for the Contract is from 14th August 2025 to 31st May 2026, and there are provisions within the Contract to extend Services for three periods of twelve months thereafter, permitting extension to align with government regulations should the E-scooters trials be extended.\nThe Service Provider shall ensure the outcome of this contract is an additional sustainable transport option to support the Authority\u0027s net zero targets, promoting behaviour change away from motor transport, and to improve connectivity across the region.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-22T21:03:31+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "025414-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/025414-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-20T23:59:59+01:00"
    },
    "id": "PL0092",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Motor scooters",
            "id": "34421000",
            "scheme": "CPV"
          },
          {
            "description": "Public road transport services",
            "id": "60112000",
            "scheme": "CPV"
          },
          {
            "description": "Non-scheduled passenger transport",
            "id": "60140000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "T2. Additional Parking Sites Plan (7.5%)\nT3. Mobilisation Plan (7.5%)\nT4. Operational Plan (15%)\nT5. Maintenance and Disposal Plan (7.5%)\nT6. Safety and Considerate Road Usage Plan (15%)\nT7. Essex Communications and Customer Service Plan (7.5%)",
              "name": "Technical",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The Bidder is required to submit a Flat Fee Per Vehicle (FPPV), that they will pay to the Authority for every E-scooter vehicle deployed under this Contract in any given month, based on the number of E-scooters submitted in their reporting.",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Environmental Sustainability Plan (5%)",
              "name": "Climate",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value Calculator in conjunction with Social Value Supporting Statement",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-05-31T23:59:59+01:00",
          "maxExtentDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2025-08-14T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There are provisions within the Contract to extend Services for three periods of twelve months, permitting extension to align with government regulations should the UK E-scooters trials be extended. The decision to extend the Contract is at the sole discretion of the Authority."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "1) Financial Capacity\nECC has a bespoke \u0027Financial Assessment Form\u0027 spreadsheet, which uses the organisation\u0027s financial ratios to categorise financial risk levels. For Bidder\u0027s whose completed \u0027Financial Assessment Form\u0027 returns a \u0027high\u0027 or \u0027very high\u0027 risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority\u0027s request and to the Authority\u0027s satisfaction, in order to meet the financial capacity conditions.\n2) Required Insurance \nThe Bidder will be required to have in place prior to the Service Commencement Date (14th August) the following levels of insurance: Employer\u0027s Liability Insurance \u00a35 million; Public Liability Insurance \u00a310 million; Professional Indemnity Insurance \u00a3500,000.\n3) Modern Slavery\nRelevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date.\n4) Equality and Diversity\nBidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority\u0027s satisfaction.\n5) Environmental Management\nBidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority\u0027s satisfaction.\n6) Health and Safety\nBidders are required to have a Health and Safety Policy that complies with current legislative requirements.",
              "type": "economic"
            },
            {
              "description": "1) Relevant experience\nBidders shall provide details of previous experience where they have delivered similar micromobility projects in the last three years. These examples and their description must clearly demonstrate to the Authority\u0027s satisfaction that your organisation has sufficient technical and professional ability to be capable of delivering similar services to the requirements set out in the Specification.\nWhere the Bidder does not have any examples of previous contract, they must explain how their organisation has the technical and professional ability required to deliver similar services to the requirement set out in the Specification, describing the systems, staffing and infrastructure your organisation has in place, to the Authority\u0027s satisfaction.\n2) Resourcing and systems\nThe Bidder must provide a Resourcing and Systems Plan, to provide the Authority with confidence that they have the appropriate resources available to deliver similar services.\n3) Subcontracting\nWhere the Bidder intends to subcontract a proportion of the contract, the Bidder must provide a description of what measures they have in place to maintain a healthy supply chain with their subcontractors, to the Authority\u0027s satisfaction.\n4) E-Scooters Unit\nThe E-scooters vehicle that the Bidder would deploy under this Contract must be a model approved by the DfT for use in the UK E-Scooter Trials - further details can be found in the Specification.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "1) Local Government Reform - the Authority recognises that should this contract be extended into 2027, 2028, or 2029, there is a known risk that the local authorities within Essex may differ from their current constitution. In this scenario, this Agreement shall automatically transfer in whole or part to a Successor Body.\n2) Changes to Locations - the Authority recognises that at a later date there may be changes to the Locations we require the E-scooter hire schemes to be deployed in. ECC may change the Locations at any time during the Term on 30 days prior written notice to the Service Provider. A change to the Location is:  A. adding new geographical areas to the Location or  B. removing existing geographical areas from the Location.\nWhere a geographical area is removed from the Location, the Service Provider shall cease payment of Concession Fees for such geographical area. Where a geographical area is added to the Location, the Service Provider shall commence payment of additional Concession Fees on the Location Change Date at the same rate as agreed for other Locations.",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Please refer to the \u0027PL0092 E-Scooter Hire Schemes 2025\u0027 project on https://procontract.due-north.com for the tender documents in full, for any clarification questions, and to submit responses.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-27T12:00:00+01:00"
    },
    "title": "PL0092 E-Scooter Rental Schemes",
    "value": {
      "amount": 10000000,
      "amountGross": 12000000,
      "currency": "GBP"
    }
  }
}