Fresh Poultry Products for Education Authority NI

{
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "date": "2025-05-22T16:45:06+01:00",
  "id": "025287-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04eba1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "BELFAST",
        "postalCode": "BT12NQ",
        "region": "UKN06",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "catering.procure@eani.org.uk",
        "name": "catering.procure@eani.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-13T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps"
    },
    "description": "The Education Authority invites tenders for the Supply and Delivery of Fresh Poultry Products. The initial period will be for 20 months from the Start Date (anticipated to be August 2025) with options to extend for any additional period(s) of up to and including 36 months.\nThis Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA.  This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place.\nDepartment of Education - Schools Plus https://www.educationni.gov.uk/services/schools-plus\nPrimary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.\nFE Colleges : https://www.nidirect.gov.uk/contacts/further-education-fe-colleges\nFurther Education Colleges in NI\nNICIE - https://nicie.org/\nGrant Controlled Integrated Education Schools in NI\nIndependent Schools in NI https://www.isc.co.uk/schools/northern-ireland/\nEA Teachers\u2019 and Educational Centres\nCouncil for the Curriculum, Examination and Assessment NI (CCEA)\nArmagh Observatory and Planetarium\nMiddletown Centre for Autism\nControlled Schools Support Council (CSSC)\nNorthern Ireland Council for Integrated Education (NICIE)\nPre-Schools and Nurseries included within the EA\u2019s Pre-School Education Programme (PSEP)\nPreliminary market engagement notice was Published 11 March 2025, 2:55pm\nEngagement deadline: 25 March 2025\nNotice identifier: 2025/S 000-008770\nProcurement identifier (OCID): ocds-h6vhtk-04eba1",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-22T16:45:06+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "025287-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/025287-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-16T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "CAT-25-006",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Animal products, meat and meat products",
            "id": "15100000",
            "scheme": "CPV"
          },
          {
            "description": "Poultry",
            "id": "15112000",
            "scheme": "CPV"
          },
          {
            "description": "Food, beverages, tobacco and related products",
            "id": "15000000",
            "scheme": "CPV"
          },
          {
            "description": "Meat products",
            "id": "15130000",
            "scheme": "CPV"
          },
          {
            "description": "Meat",
            "id": "15110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Geographical lots and lots to divide raw poultry and cooked poultry were considered however, it was agreed by the panel that this was not feasible as all schools need to receive the same products with equal quality/price across the board and the risk of receiving no bids for geographical areas with less locations to service was unacceptable. It was further identified through PME by suppliers that it would not be commercially viable to supply EA unless all locations were to be serviced by one supplier, as the logistical arrangements required will be at a cost to suppliers which can only be covered by the large scale business."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps",
              "name": "Proposed Methodology",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps",
              "name": "Supply Chain and Contingency Management",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.gov.uk/epps",
              "name": "Total Contract Price ",
              "numbers": [
                {
                  "number": 75,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2025-08-18T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for any additional period(s) of up to and including 36 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "None",
              "type": "economic"
            },
            {
              "description": "CoP 1 - Technical ability to perform the contract \u2013 Previous Experience",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 17500000,
          "amountGross": 17500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-10-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.",
    "status": "active",
    "submissionMethodDetails": "Tenders or requests to participate must be submitted electronically via\nhttps://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-23T15:00:00+01:00"
    },
    "title": "Fresh Poultry Products for Education Authority NI",
    "value": {
      "amount": 17500000,
      "amountGross": 17500000,
      "currency": "GBP"
    }
  }
}