Housing Solutions - Supply and installation of Fire Doors

{
  "buyer": {
    "id": "GB-PPON-PGDY-4627-RBZL",
    "name": "Housing Solutions"
  },
  "date": "2025-05-22T10:13:22+01:00",
  "id": "024533-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05194f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidenhead",
        "postalCode": "SL6 8BY",
        "region": "UKJ11",
        "streetAddress": "Crown House, Crown Square"
      },
      "contactPoint": {
        "email": "procurement@housingsolutions.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.housingsolutions.co.uk/"
      },
      "id": "GB-PPON-PGDY-4627-RBZL",
      "identifier": {
        "id": "PGDY-4627-RBZL",
        "scheme": "GB-PPON"
      },
      "name": "Housing Solutions",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Original UK4 Notice was published yesterday afternoon via MyTenders portal with 25 document attachments. We have been made aware this morning that something went wrong their end, and their technical support team are unable to restore the documents (so have been individually uploaded again directly onto the Central Digital Platform).",
        "id": "024533-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-08-01T23:59:59+01:00"
    },
    "description": "Scope and Delivery of Work:\nMixed procurement (Goods/Works) focused on the supply and installation of fire door sets across our estate over a 3-4yr period. The successful tenderer will be expected to supply and install approximately 250 fire doors per annum inline with the Specification provided. We assume you will engage a Resident Liaison Officer (RLO) and will liaise directly with the residents regarding, surveys, installation dates, general updates, correspondents, access arrangements and any issues that arise before, during and after the works.\nProgramme scale and duration:\nWe intend appointing for an initial contract period of 3 years with the option to extend for a further 12 months. We operate a two year budget but estimate our 2026-27 - 2028-29 budget will be up to \u00a31.8m for fire door replacements and we expect to maintain similar budgets in future years. Therefore we estimate the max term spend to be up to \u00a32.5m.\nGeographical distribution:\nHousing Solutions was originally formed from transferred Local Authority homes in Maidenhead. These still form the majority of our homes (at least 70%), although there are post-1995 developments in Reading, High Wycombe, Slough, Bracknell, Farnborough, Wokingham, and other locations in Berkshire and Buckinghamshire.\nProgramming:\nWe will leave programming of the work to you. We may have a small number of high-priority cases needing to be done earlier, but in general we would give you our address list for each financial year (April to March) and you can determine your own programme to deliver it. We expect that once work on an individual property have commenced, they are completed within 1 working day where practicable and this target will form part of the KPI suite.\nCDM:\nWe will appoint the Quoin Consultancy as Principal Designer, you will be appointed Principal Contractor. We assume you will prepare the key documents and Quoin will check them against the regulations.\nPricing:\nAll relevant pricing is to be submitted via the Pricing Matrix (Appendix 6) as all-inclusive (meaning they must include all aspects required to supply and install full fire door sets). To ensure a fair and like-for-like comparison; Tender prices are to be offered and agreed on the basis that pricing will be fixed for the first 2 years of the contract.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Access Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1584",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1584"
      },
      {
        "description": "Anti-Fraud, Theft \u0026 Bribery Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1585",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1585"
      },
      {
        "description": "Approved Contractor Standards (Appendix 11)",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1586",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1586"
      },
      {
        "description": "Asbestos Management Plan",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1587",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1587"
      },
      {
        "description": "Asbestos Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1588",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1588"
      },
      {
        "description": "Data Protection Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1589",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1589"
      },
      {
        "description": "Door Styles (Appendix 8)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1590",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1590"
      },
      {
        "description": "Draft JCT Contract (Appendix 10)",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1591",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1591"
      },
      {
        "description": "Electrical Safety Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1592",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1592"
      },
      {
        "description": "Equality, Diversity \u0026 Inclusion Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1593",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1593"
      },
      {
        "description": "Fire Door Numbers - Year 1 (Appendix 9)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1594",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1594"
      },
      {
        "description": "Fire Safety Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1595",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1595"
      },
      {
        "description": "Gas Safety Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1596",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1596"
      },
      {
        "description": "Health \u0026 Safety Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1597",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1597"
      },
      {
        "description": "Invitation to Tender (ITT)",
        "documentType": "biddingDocuments",
        "format": "application/msword",
        "id": "A-1598",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1598"
      },
      {
        "description": "Lone Worker Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1599",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1599"
      },
      {
        "description": "PA23 Procurement Specific Questionnaire (Appendix 4A)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1600",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1600"
      },
      {
        "description": "Pricing Matrix (Appendix 6)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1601",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1601"
      },
      {
        "description": "PSQ Economic \u0026 Financial Standing Mechanism",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1602",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1602"
      },
      {
        "description": "PSQ Financial Standing Guide",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1603",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1603"
      },
      {
        "description": "Quality \u0026 Technical Capability Response (Appendix 4B)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1604",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1604"
      },
      {
        "description": "Repairs \u0026 Maintenance Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1605",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1605"
      },
      {
        "description": "Service Specification (Appendix 7)",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1606",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1606"
      },
      {
        "description": "Vulnerable Residents Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1607",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1607"
      },
      {
        "description": "Water Hygiene \u0026 Safety Policy",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1608",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1608"
      },
      {
        "datePublished": "2025-05-22T10:13:22+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "024533-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/024533-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-13T12:00:00+01:00"
    },
    "id": "FD2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fire doors",
            "id": "44221220",
            "scheme": "CPV"
          },
          {
            "description": "Fire-prevention installation works",
            "id": "45343000",
            "scheme": "CPV"
          },
          {
            "description": "Installation of doors",
            "id": "45421131",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60% weighting has been assigned across 10 x Quality Questions (See ITT Document \u0026 Appendix 4B for more information)",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "40% weighting has been assigned across 8 x Price Categories (See ITT Document \u0026 Appendix 6 for more information)",
              "name": "Price",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-08-30T23:59:59+01:00",
          "maxExtentDate": "2029-08-30T23:59:59+01:00",
          "startDate": "2025-08-31T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Additional remedials, repairs, replacements may be found when on site."
        },
        "renewal": {
          "description": "Initial term of 3 years with a option to extend for a further year (Max term 4 years)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The following Insurances will need to be in place in order for the contract to be awarded:\nPublic Liability - \u00a310m\nEmployers Liability - \u00a35m\nProfessional Indemnity - \u00a31m\nRequirement to adhere to GDPR Regulations.\nDraft JCT contract has been provided in attachments (Appendix 10).\nFinancial Capacity will be tested. Please see attached \u0027PSQ Economic \u0026 Financial Standing Mechanism\u0027 + \u0027PSQ Financial Standing Guide\u0027 for how this will be assessed.",
              "type": "economic"
            },
            {
              "description": "The PSQ contains the following Conditions of Participation (Pass/Fail):\n1) Relevant experience and contract examples.\n2) Requirement to be able to deliver services across HS estate (predominantly Maidenhead) and mobilise quickly.\n3) Requirement to have a Safeguarding Policy in place for Children \u0026 Vulnerable Adults.\n4) Requirement to provide assurance on continuity of supply/service from your critical supply-chain (providing at least one of the following: a Business Continuity / Disaster Recovery / Risk Management Plan).\n5) Requirement CDM Regulations adherence \u0026 SSIP Membership.\n6) Requirement for 3rd party accreditation - BM TRADA Q-Mark Fire Door Installation or FIRAS Installer Certification Scheme - Fire Doors (or equivalent).\n7) Requirement Bribery Act adherence.\n8) Modern Slavery Act adherence.\n9) Requirement for Contractor (and any Sub-Contractor) to deliver all services under contract inline with Housing Solutions\u0027 Approved Contractor Standards.\n10) Requirement to Pass Conflict of Interest checks \u0026 Sign PSQ.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2500000,
          "amountGross": 3000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Budgets are approved on an annual basis, and replacement activity / spend could go up or down during the life of the contract.",
    "status": "active",
    "submissionMethodDetails": "https://www.mytenders.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-20T12:00:00+01:00"
    },
    "title": "Housing Solutions - Supply and installation of Fire Doors",
    "value": {
      "amount": 2500000,
      "amountGross": 3000000,
      "currency": "GBP"
    }
  }
}