Littlehampton Town Council Christmas Illuminations Tender

{
  "buyer": {
    "id": "GB-PPON-PBRX-4153-XDZL",
    "name": "Littlehampton Town Council"
  },
  "date": "2026-03-17T15:12:14Z",
  "id": "024171-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06621f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Littlehampton",
        "postalCode": "BN17 5EW",
        "region": "UKJ27",
        "streetAddress": "Manor House, Church Street"
      },
      "contactPoint": {
        "email": "lhall@littlehampton-tc.gov.uk",
        "name": "Lucy Hall",
        "telephone": "+441903732063"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.littlehampton-tc.gov.uk/"
      },
      "id": "GB-PPON-PBRX-4153-XDZL",
      "identifier": {
        "id": "PBRX-4153-XDZL",
        "scheme": "GB-PPON"
      },
      "name": "Littlehampton Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Questions and Answer document has been added.",
        "id": "024171-2026"
      }
    ],
    "description": "The Council requires a Christmas illuminations contractor to provide Christmas lights to Littlehampton Town Centre and Wick High Street.\nLittlehampton Town Council are inviting tenders for the provision of services in respect of the supply, installation, maintenance, removal and storage of leased Christmas lights and decorations annually. The successful contractor will be responsible for providing this service, liaising closely with the Community Engagement and Development team. The council is open to new suggestions for Christmas illuminations and looking for the \u0027WOW\u0027 factor.\nEssential requirements\nLocation\t         Item\nHigh Street\tSwags x15, 3D shapes X2, Christmas Tree x1\nSurrey Street\tSwags x6\nBeach Road\tSwags x8\nAnchor Springs\tStore fronts , lights in street tree x1\nArundel Road\tStore fronts (covers 3 shops and then 2 shops) or                                                lampposts (4 potentially), suggestions welcomed\nEast Street\tSuggestions welcomed\nDuke Street\tLights in street trees x3\nThe Arcade\tSwag lights x5\nFranciscan Way\tLamppost wraps x5\nWick Shopping Area\tLamppost wraps x7 and lights in street tree x2\nSee uploaded document  \u0027 Christmas Illuminations Invitation to Tender 2026 to 2028\u0027 for full details.\nAttend the Littlehampton Town Centre Christmas Lights Switch on event each year to coordinate the switching on of the lights.\nAttend the Wick Christmas Lights Switch on event each year.\nThe contractor is required to install the Christmas Lights two weeks before the Christmas Lights Switch on event which will happen on 21 November 2026. 2027 and 2028 to be confirmed. It is preferred the lights are not installed before Remembrance Sunday.\nThe total maximum budget for three years is \u00a370,500\nAll clarification is to be processed through Find a Tender / tenders@littlehampton-tc.gov.uk and will be shared with all prospective bidders to ensure an open and transparent process.\nSite visits are to be arranged by appointment with the listed contact. If you would like to meet with us or make a site visit, please call 01903 732063 and ask for Lucy Hall or e-mail lhall@littlehampton-tc.gov.uk\nClosing date Sunday 29 March 2026",
    "documents": [
      {
        "description": "Appendix 1 Christmas Lights Map",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-12864",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12864"
      },
      {
        "description": "Appendix 2 Previous Christmas Illuminations and inspiration",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12865",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12865"
      },
      {
        "description": "Appendix 3 Floor power points in Littlehampton\u0027s High Street",
        "documentType": "biddingDocuments",
        "format": "image/png",
        "id": "A-12866",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12866"
      },
      {
        "description": "Appendix 4 Town Centre Photos",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12867",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12867"
      },
      {
        "description": "Appendix 5 Building fixings locations",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12868",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12868"
      },
      {
        "description": "Appendix 6 Festoon lighting catenary wire specifications",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-12869",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12869"
      },
      {
        "description": "Appendix 7 Additional 3D shape location",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12870",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12870"
      },
      {
        "description": "Christmas illuminations invitation to tender document",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12871",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12871"
      },
      {
        "description": "Answers to questions which have been asked.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-13450",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13450"
      },
      {
        "datePublished": "2026-03-17T15:12:14Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "024171-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/024171-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-23T23:59:00Z"
    },
    "id": "ocds-h6vhtk-06621f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Christmas tree lights",
            "id": "31522000",
            "scheme": "CPV"
          },
          {
            "description": "Illuminated signs and nameplates",
            "id": "31523000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services (except software)",
            "id": "51000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "To ensure best value, the weighting of each section is as follows:\n-\tPrice 80%\n-\tAdded value 20%\nExamples of Added Value would be areas such as:\nOffering other practical enhancements that contribute to the smooth delivery of high-quality, Christmas illuminations or anything else you think would bring value to the Council."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 70500,
          "amountGross": 84600,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender submissions by email\nAll tender submissions should be sent to tenders@littlehampton-tc.gov.uk please note this inbox will not be viewed until the tenders are opened according to the timetable in section 1.5. Additionally, there won\u0027t be receipt confirmations sent via email.\nTender submissions sent by post\nAll tender submissions by post should be sent in a plain sealed envelope which should bear the word \"Tender\" followed by Christmas Illuminations but shall not bear any name or mark indicating the sender. The envelopes will remain the custody of the Town Clerk until the appointed time of opening.\nThe Manor House, Church Street,\nLittlehampton, West Sussex, BN17 5EW",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-29T23:59:00+01:00"
    },
    "title": "Littlehampton Town Council Christmas Illuminations Tender",
    "value": {
      "amount": 70500,
      "amountGross": 84600,
      "currency": "GBP"
    }
  }
}