Holiday, Activities and Food (HAF) Programme - Round 3

{
  "buyer": {
    "id": "GB-PPON-PJDT-6566-GZNX",
    "name": "Southend-on-Sea City Council"
  },
  "date": "2026-03-17T12:40:41Z",
  "id": "024010-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-066c23",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southend-on-Sea",
        "postalCode": "SS2 6FA",
        "region": "UKH31",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "contactPoint": {
        "email": "procurementops@southend.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJDT-6566-GZNX",
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "name": "Southend-on-Sea City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Engagement was carried out before the framework started, however this is a new advert for additional suppliers to join the framework for round 3."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-26T23:59:59+01:00"
    },
    "description": "Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on Sea.\nThe Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods.\nThe provision must be used to provide access to holiday activity programmes as follows:\n- At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas \n- Inclusive and accessible provision \n- Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea.\nThe minimum standards for the delivery of high quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to:\n\u2022 Eat more healthily\n\u2022 Be more active\n\u2022 Take part in engaging and enriching activities\n\u2022 Be safe and not isolated\n\u2022 Have greater knowledge of health and nutrition\n\u2022 Be more engaged with school and other services\n\u2022 Have greater knowledge and awareness of the holiday club provision\nFurther details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack, suppliers are invited to view the documents and submit their tender to join the Framework and the third round will close at 12 Noon on Friday 1st May 2026.\nPlease view the documents here:\nhttps://procontract.due-north.com (https://procontract.due-north.com) with the reference DN773627.\nThe contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council\u0027s functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-03-17T12:40:41Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "024010-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/024010-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-04-17T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "DN773627",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality - Technical Questionnaire responses",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "maxExtentDate": "2031-11-30T23:59:59Z",
          "startDate": "2026-06-15T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option to extend until 30th November\n2031, or any part thereof, this is subject to demand\ncontinued funding."
        },
        "status": "active",
        "value": {
          "amountGross": 5040000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-09-04T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Website:  https://procurement.southend.gov.uk\n(https://procurement.southend.gov.uk)/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-05-01T12:00:00+01:00"
    },
    "title": "Holiday, Activities and Food (HAF) Programme - Round 3",
    "value": {
      "amountGross": 5040000,
      "currency": "GBP"
    }
  }
}