Contract for the provision of a Collections Management System for Archives

{
  "buyer": {
    "id": "GB-PPON-PJJX-1133-JRGV",
    "name": "Northumberland County Council"
  },
  "date": "2026-03-17T11:11:22Z",
  "id": "023933-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-066bf4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Morpeth",
        "postalCode": "NE61 2EF",
        "region": "UKC21",
        "streetAddress": "County Hall"
      },
      "contactPoint": {
        "email": "CCPS@northumberland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.northumberland.gov.uk"
      },
      "id": "GB-PPON-PJJX-1133-JRGV",
      "identifier": {
        "id": "PJJX-1133-JRGV",
        "scheme": "GB-PPON"
      },
      "name": "Northumberland County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Northumberland Archives is the county\u0027s archive service, responsible for collecting\nrecords relating to the history of Northumberland, its communities and people. We acquire\na wide range of archives from both official and private sources relating to almost all\naspects of the history of Northumberland, which are made available to the public in our\nStudy Centres.\nThe Archives manages the descriptive catalogue of its holdings through a Collection\nManagement System (CMS), providing both back-end management for staff, and frontend\naccess for the public. Almost the entirety of our holdings (6 miles worth or records\nstored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows\nour customers to search or browse archival descriptions in order to request material to\nview in our Study Centres.",
    "documents": [
      {
        "datePublished": "2026-03-17T11:11:22Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "023933-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/023933-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-04-03T12:00:00+01:00"
    },
    "id": "NCC1604",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Library, archives, museums and other cultural services",
            "id": "92500000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC21"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Quality Pass/fail\nQuality 60%\nPrice 40%"
        },
        "contractPeriod": {
          "endDate": "2030-04-30T23:59:59+01:00",
          "maxExtentDate": "2031-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional 12 month extension"
        },
        "status": "active",
        "value": {
          "amount": 100000,
          "amountGross": 120000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the Open system: www.open.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-04-14T12:00:00+01:00"
    },
    "title": "Contract for the provision of a Collections Management System for Archives",
    "value": {
      "amount": 100000,
      "amountGross": 120000,
      "currency": "GBP"
    }
  }
}