Temporary Storage & Relocation for the Bromley Historic Collections (PA23) - Reissue

{
  "buyer": {
    "id": "GB-PPON-PBBG-1282-YCXD",
    "name": "London Borough of Bromley"
  },
  "date": "2025-05-21T13:21:18+01:00",
  "id": "023863-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051aa0",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bromley",
        "postalCode": "BR1 1Ad",
        "region": "UKI61",
        "streetAddress": "Bromley Civic Centre, Churchill Court, 2 Westmoreland Road"
      },
      "contactPoint": {
        "email": "procurement@bromley.gov.uk",
        "name": "procurement"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.londontenders.org"
      },
      "id": "GB-PPON-PBBG-1282-YCXD",
      "identifier": {
        "id": "PBBG-1282-YCXD",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Bromley",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "This tender is being re-issued due to an issue regarding the award criteria.\nThis tender relates to Notice identifier: 2025/S 000-016891 which will be attached to this notice."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-07T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "PLEASE NOTE THAT THIS TENSER CAN BE FOUND AT www.londontenders.org\nNOTE:  This opportunity is being retendered due to an issue with the award criteria as set out in this notice.  The tender will be undertaken for a further 25 days in line with the PA23 requirements.\nThe Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.\nNOTE: The Council noted some issues regarding the award criteria surrounding the Place of Deposit requirements.  The Council has taken the decision to re-publish this tender in full.  Previous notice identifier: 2025/S 000-016891\nThe requirements of this tender have been amended to:\nBidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.\n\u2022\tBS EN 16893:2018 - Conservation of Cultural Heritage \n\u2022\tBS 4971:2017 - Conservation and care of archive and library collections\n\u2022\tBS EN 16648:2015 - Conservation of cultural heritage - transport methods\nThe Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities.  Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above. \nThe supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.\nPLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Previous Tender Notice relating to this opportunity",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1570",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1570"
      },
      {
        "datePublished": "2025-05-21T13:21:18+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "023863-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/023863-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-09T12:00:00+01:00"
    },
    "id": "DN772607",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Library, archives, museums and other cultural services",
            "id": "92500000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI61"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "1 Special Requirements and Standards Pass/Fail\n2 Experience and Expertise 30%\n3 Detailed Methodology and Programme 30%\n4 Relocation and Storage Risks 20%\n5 Retrieval Procedures 20%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As set out in the Pricing Schedule",
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-12-31T23:59:59Z",
          "startDate": "2025-07-21T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The requirements of this tender have been amended to:\nBidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.\n\u2022\tBS EN 16893:2018 - Conservation of Cultural Heritage \n\u2022\tBS 4971:2017 - Conservation and care of archive and library collections\n\u2022\tBS EN 16648:2015 - Conservation of cultural heritage - transport methods\nThe Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities.  Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above. \nThe supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.\nPLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 320000,
          "amountGross": 384000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "This project has had a number of technical delays, which may impact on the programme length and requirement in an unknown and currently unspecified manner.  Further amendments to this project may require further modifications to the tender scope or requirements, currently unknown and unspecified.\nPart of the project is dependent on Planning permission being granted for a new Archive, and for this to be constructed.\nOther unforeseen risks may evolve relating the the transfer of items to storage, from storage and to the new library site, with other non-specific associated unknown risks.",
    "status": "active",
    "submissionMethodDetails": "Please submit via www.londontenders.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-16T12:00:00+01:00"
    },
    "title": "Temporary Storage \u0026 Relocation for the Bromley Historic Collections (PA23) - Reissue",
    "value": {
      "amount": 320000,
      "amountGross": 384000,
      "currency": "GBP"
    }
  }
}