Roof and Render Measured Term Contract 2025-2029

{
  "buyer": {
    "id": "GB-FTS-1036",
    "name": "East Renfrewshire Council"
  },
  "date": "2025-05-21T13:14:54+01:00",
  "description": "Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council\u0027s satisfaction that all funds due to the tenderer\u0027s permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days\nof receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.\nThe Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected \u0026 the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice.\nBidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.  Bidders must provide a response at  SPD Q4.C.4 and this  will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms.\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nBidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance.  It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.\nBidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\nBidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29211. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nCommunity Benefits has been included as a mandatory requirement. Minimum Community Benefit Points (CBP) Required - 840.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29211. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\n(SC Ref:799365)",
  "id": "023857-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000799365",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-051a9b",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Giffnock",
        "postalCode": "G46 6UG",
        "region": "UKM83",
        "streetAddress": "Eastwood HQ, Eastwood Park,"
      },
      "contactPoint": {
        "email": "susan.chisusu@eastrenfrewshire.gov.uk",
        "name": "Susan Chisusu",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.eastrenfrewshire.gov.uk"
      },
      "id": "GB-FTS-1036",
      "identifier": {
        "legalName": "East Renfrewshire Council"
      },
      "name": "East Renfrewshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA3 2HW"
      },
      "contactPoint": {
        "email": "paisley@scotcourts.gov.uk"
      },
      "id": "GB-FTS-81015",
      "identifier": {
        "legalName": "Paisley Sheriff Court and Justice of the Peace"
      },
      "name": "Paisley Sheriff Court and Justice of the Peace",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-06-26T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-06-26T12:00:00+01:00"
    },
    "classification": {
      "description": "Roof works and other special trade construction works",
      "id": "45260000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "As stated in the procurement documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "East Renfrewshire Council are looking to appoint a suitably experienced contractor to undertake the installation of roof and render works at various domestic addresses within the East Renfrewshire geographical area as part of a planned capital and ad-hoc replacement programme.\nThis procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.\nBidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.\nThe Value shown in this notice is excluding VAT",
    "hasRecurrence": true,
    "id": "ERC000586",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Roof works and other special trade construction works",
            "id": "45260000",
            "scheme": "CPV"
          },
          {
            "description": "Roof-framing work",
            "id": "45261100",
            "scheme": "CPV"
          },
          {
            "description": "Roof-covering and roof-painting work",
            "id": "45261200",
            "scheme": "CPV"
          },
          {
            "description": "Roof-covering work",
            "id": "45261210",
            "scheme": "CPV"
          },
          {
            "description": "Roof-tiling work",
            "id": "45261211",
            "scheme": "CPV"
          },
          {
            "description": "Roof-slating work",
            "id": "45261212",
            "scheme": "CPV"
          },
          {
            "description": "Roof-painting work",
            "id": "45261221",
            "scheme": "CPV"
          },
          {
            "description": "Roof insulation work",
            "id": "45261410",
            "scheme": "CPV"
          },
          {
            "description": "Roof-painting and other coating work",
            "id": "45261220",
            "scheme": "CPV"
          },
          {
            "description": "Roof maintenance work",
            "id": "45261920",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "East Renfrewshire Council"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "Carbon Footprint Reduction",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "Project Methodology and Approach",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "On-site Housekeeping",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Complaints Procedure",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Risk Management Measures",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Contract Management",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "East Renfrewshire Council are looking to appoint a suitably experienced contractor to undertake the installation of roof and render works at various domestic addresses within the East Renfrewshire geographical area as part of a planned capital and ad-hoc replacement programme.\nRoof renewal works will include removal of old roof tiles, battens and underlay and replacement with new. Depending on build up it may involve replacement of fascias and soffits, expansion pipes and some chimney works (repair, removal, resealing, etc.).\nRender works will involve hacking off of old render (if boss), scrim mesh (if existing is painted), scrim coat and application of new render coat.  Often includes some painting of basecourses, window cills, etc.  Sometimes also needs overcills if they\u0027re not wide enough.\nThe duration of the contract shall be 2 years with an option to extend for a further 2 x 12 months. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for further 2 x 12 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 10650000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Towards the end of the contract"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to evidence their current membership or the membership of their sub-contractors with the National Federation of Roofing Contractors or the Confederation of Roofing Contractors, SELECT / NICEIC, EPC surveyors and Gas Safe Certificate in order to be considered for the contract.  Failure to be able to evidence their accreditation with either one of these institutes will result in the bidder being automatically disqualified from the evaluation process.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum yearly \u201cspecific\u201d turnover of 5,400,000 GBP for the last 2 years in the business area covered by the contract.\nThe Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant\u2019s economic and financial standing.        East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.\nWhere an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)).  Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.\nWhere the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and\nWhere the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form.\nThe Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents.\nFurther detail is contained within the procurement documents.\nBidders who cannot meet the required level of turnover will be excluded from this tender.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployer\u2019s (Compulsory) Liability Insurance = 10 million GBP\nPublic Liability Insurance 5 million GBP\nProfessional Indemnity Insurance 2 million GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Selection criteria as stated in the procurement documents",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-26T12:00:00+01:00"
    },
    "title": "Roof and Render Measured Term Contract 2025-2029",
    "value": {
      "amount": 10650000,
      "currency": "GBP"
    }
  }
}