System Weinyddol Gweithrediadau / Sports Operations Administration System

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    "description": "Yn hanesyddol, mae partneriaid chwaraeon Cymru wedi dibynnu ar nifer o systemau a rhaglenni gwahanol, gan gynnwys WhatsApp, Calendrau Microsoft, e-bost, rhaglenni Microsoft Office, a Spond (https://www.spond.com/), i reoli eu gweithrediadau a\u0027u cyfathrebu. Mae\u0027r darnio hwn wedi arwain at aneffeithlonrwydd, dyblygu ymdrech, a baich gwaith gweinyddol cynyddol. Nododd ymchwil defnyddwyr diweddar gyda Chyrff Rheoli Cenedlaethol chwaraeon i\u0027n system rheoli athletwyr bresennol (Edrychwch ar Atodiad A) sawl angen heb eu diwallu gan ddefnyddwyr, yn enwedig o ran gofynion gweinyddol Cyrff Rheoli Cenedlaethol.\nMae\u0027r gofynion allweddol a nodwyd o\u0027r ymchwil defnyddwyr yn cynnwys y canlynol:\n\u2022\tCalendr a gallu amserlennu cadarn a greddfol\n\u2022\tDosbarthu dogfennau a ffeiliau\u0027n ddiogel i ofalwyr, athletwyr a hyfforddwyr mewn sawl fformat cyfryngau\n\u2022\tSianeli cyfathrebu syml ac uniongyrchol ar gyfer gofalwyr, athletwyr a hyfforddwyr\n\u2022\tY gallu i wthio hysbysiadau wedi\u0027u targedu ar draws rhaglenni perfformiad\n\u2022\tRheoli gwybodaeth teithio, hedfan a theithlenni yn ganolog\n\u2022\tMesurau rheoli gweinyddol ffurfweddadwy i gefnogi rheoli rhaglenni effeithiol\n\u2022\tY gallu i amserlennu sesiynau hyfforddi a chystadlaethau, gan gynnwys lleoliadau, amseriadau a manylion teithio cysylltiedig\n\u2022\tMecanwaith effeithlon ar gyfer cofnodi a rheoli presenoldeb athletwyr mewn gweithgareddau allweddol, gan gynnwys cyfarfodydd, sesiynau hyfforddi, cystadlaethau a gwersylloedd\nEr mwyn mynd i\u0027r afael \u00e2\u0027r heriau hyn ac anghenion defnyddwyr, mae Chwaraeon Cymru yn chwilio am blatfform digidol sy\u0027n cyfuno swyddogaethau gweithredol craidd yn un system gydlynol sy\u0027n integreiddio gyda\u0027n system rheoli athletwyr, Teamworks AMS (https://teamworks.com/ams/) drwy ryngwyneb rhaglennu cymwysiadau deugyfeiriadol (API). Dylai\u0027r platfform digidol hefyd gael swyddogaeth API agored i integreiddio \u00e2 systemau trydydd parti eraill fel calendr Outlook a systemau adnoddau dynol sy\u0027n cynnwys manylion aelodaeth. Bydd y system yn gwasanaethu fel platfform canolog i gefnogi rheolaeth weithredol partneriaid chwaraeon Cymru, gan ddarparu datrysiad unedig ar gyfer calendrau, rhestrau tasgau, gweinyddiaeth athletwyr, cyfathrebu, rheoli ffeiliau, a gwybodaeth teithio.\nEr mwyn diwallu\u0027r anghenion defnyddwyr hyn sydd heb eu diwallu, mae Chwaraeon Cymru yn gwahodd cynigion gan werthwyr sydd \u00e2\u0027r profiad, yr arbenigedd, yr adnoddau a\u0027r galluoedd sydd eu hangen i gyflwyno System Ddigidol Gweinyddu Gweithrediadau Chwaraeon sydd ar gael yn fasnachol yn llwyddiannus ac sy\u0027n bodloni gofynion Chwaraeon Cymru a\u0027u partneriaid. Dylai\u0027r datrysiad alluogi partneriaid chwaraeon i weithredu\u0027n fwy effeithlon, lleihau\u0027r baich gweinyddol, a chanolbwyntio adnoddau ar ddatblygu athletwyr a chyflwyno rhaglenni\u0027n effeithiol.\nHistorically, Welsh sport partners have relied on multiple disparate systems and applications, including WhatsApp, Microsoft Calendars, email, Microsoft Office applications, and Spond (https://www.spond.com/), to manage their operations and communications. This fragmentation has resulted in inefficiencies, duplication of effort, and increased administrative workload. Recent user research with National Governing Bodies of sports into our existing athlete management system (See Appendix A) identified several unmet user needs, particularly relating to the administrative requirements of National Governing Bodies.\nKey requirements identified from the user research include:\n\u2022\tA robust, intuitive calendar and scheduling capability\n\u2022\tSecure distribution of documents and files to carers, athletes, and coaches in multiple media formats\n\u2022\tSimple, direct communication channels for carers, athletes, and coaches\n\u2022\tThe ability to push targeted notifications across performance programmes\n\u2022\tCentralised management of travel, flight, and itinerary information\n\u2022\tConfigurable administrative controls to support effective programme management\n\u2022\tThe ability to schedule training sessions and competitions, including locations, timings, and related itinerary details\n\u2022\tAn efficient mechanism for capturing and managing athlete attendance at key activities, including meetings, training sessions, competitions, and camps\nTo address these challenges and user needs, Sport Wales is seeking a digital platform that consolidates core operational functions into a single, cohesive system which integrates with our athlete management system, Teamworks AMS (https://teamworks.com/ams/) through a bi-directional application programming interface (API). The digital platform should also have an open API functionality to integrate with other third-party systems such as Outlook calendar, and human resource systems which contain membership details.  The system will serve as a centralised platform to support the operational management of Welsh sport partners, providing a unified solution for calendars, task lists, athlete administration, communication, file management, and travel information.\nTo meet these unmet user needs Sport Wales is inviting proposals from vendors who have the experience, expertise, resources, and capabilities required to successfully deliver a commercially available Sport Operations Administration Digital System that meets Sport Wales and their partners requirements. The solution should enable sports partners to operate more efficiently, reduce administrative burden, and focus resources on athlete development and effective programme delivery.",
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