HPFT, HCT - Hard Facilities Management Services

{
  "buyer": {
    "id": "GB-FTS-77204",
    "name": "Hertfordshire Partnership University NHS Foundation Trust"
  },
  "date": "2026-03-13T11:46:58Z",
  "id": "022896-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0669a3",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "HATFIELD",
        "postalCode": "AL10 8YE",
        "region": "UKH23",
        "streetAddress": "THE COLONNADES, BEACONSFIELD CLOSE"
      },
      "contactPoint": {
        "email": "amy.richardson@nhs.net",
        "name": "Amy-Louise Richardson",
        "telephone": "+47 881404711"
      },
      "details": {
        "buyerProfile": "https://www.hpft.nhs.uk/",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.hpft.nhs.uk/"
      },
      "id": "GB-FTS-77204",
      "identifier": {
        "legalName": "Hertfordshire Partnership University NHS Foundation Trust"
      },
      "name": "Hertfordshire Partnership University NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Welwyn Garden City",
        "postalCode": "AL7 1BW",
        "region": "UKH23",
        "streetAddress": "Unit 1a, Howard Court, 14 Tewin Rd, Welwyn Garden City AL7 1BW"
      },
      "contactPoint": {
        "email": "amy.richardson@nhs.net"
      },
      "details": {
        "buyerProfile": "https://www.hct.nhs.uk/",
        "url": "https://www.hct.nhs.uk/"
      },
      "id": "GB-FTS-177177",
      "identifier": {
        "legalName": "Hertfordshire Community NHS Trust"
      },
      "name": "Hertfordshire Community NHS Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "planning"
  ],
  "tender": {
    "classification": {
      "description": "Building and facilities management services",
      "id": "79993000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://atamis-1928.my.site.com/s/Welcome",
      "futureNoticeDate": "2026-04-30T00:00:00+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "crossBorderLaw": "UK",
    "description": "Hertfordshire Partnership University NHS Foundation Trust and Hertfordshire Community NHS Trust intend to procure a single supplier for the delivery of Hard Facilities Management services across their combined estates. The contract will include but not be limited to:\u003cbr/\u003e\u2022 Mechanical Maintenance\u003cbr/\u003e\u2022 Electrical Maintenance\u003cbr/\u003e\u2022 Public Health Systems\u003cbr/\u003e\u2022 Fabric and Roofing\u003cbr/\u003e\u2022 Life Safety Systems\u003cbr/\u003e\u2022 Statutory Compliance\u003cbr/\u003eOptional Services:\u003cbr/\u003e\u2022 Additional services may be requested via contract variation.\u003cbr/\u003e\u2022 Additional purchases may be instructed where relevant to Hard FM delivery.\u003cbr/\u003e\u003cbr/\u003eSoft FM services are excluded from this procurement.\u003cbr/\u003e\u003cbr/\u003eContract Term:\u003cbr/\u003eInitial Term: 5 years\u003cbr/\u003ePossible Extensions: Two further periods of 12 months each\u003cbr/\u003eMaximum Contract Term: 7 years",
    "id": "T/02 26/1854",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Mechanical and electrical engineering services",
            "id": "71334000",
            "scheme": "CPV"
          },
          {
            "description": "Building and facilities management services",
            "id": "79993000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKH"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "Procurement Authorities:\u003cbr/\u003e\u003cbr/\u003e\u2022Crown Commercial Services (CCS)\u003cbr/\u003e\u2022Hertfordshire and West Essex (HWE) ICS NHS Procurement\u003cbr/\u003e\u003cbr/\u003eThe procurement will be undertaken via the Crown Commercial Services (CCS) RM6264 Facilities Management and Workplace Services Dynamic Purchasing System (DPS).\u003cbr/\u003eThe process will consist of:\u003cbr/\u003e\u003cbr/\u003eSupplier Engagement:\u003cbr/\u003e\u003cbr/\u003eThe Supplier Engagement meeting will take place early April 2026 via a teams meeting, all suppliers on the chosen DPS filter categories or who have expressed interest in the PIN opportunity will be invited to the Supplier Engagement teams meeting.\u003cbr/\u003e\u003cbr/\u003eThe DPS filter categories that have been chosen are: \u003cbr/\u003e\u2022\tLandscaping Services (Grounds Maintenance)\u003cbr/\u003e\u2022\tHelpdesk Services\u003cbr/\u003e\u2022\tEstates Services\u003cbr/\u003e\u2022\tMiscellaneous FM Services (Energy \u0026 Utilities Services) \u003cbr/\u003e\u003cbr/\u003eThe DPS filter regions that have been chosen are: \u003cbr/\u003e\u2022\tHertfordshire\u003cbr/\u003e\u2022\tEssex\u003cbr/\u003e\u2022\tBedfordshire\u003cbr/\u003e\u2022\tCambridgeshire\u003cbr/\u003e\u2022\tNorfolk\u003cbr/\u003e\u003cbr/\u003eIf you are interested in this opportunity, please respond by 26th March 2026\u003cbr/\u003e\u003cbr/\u003ePlease confirm your interest by emailing Amy Richardson - Procurement Manager at amy.richardson@nhs.net and Amy Bowen \u2013 CCS Commercial Officer - Facilities Management at amy.bowen@crowncommercial.gov.uk . All expression of interests will be invited to the Supplier Engagement teams meeting. \u003cbr/\u003e\u003cbr/\u003eCapability Assessment: \u003cbr/\u003e\u003cbr/\u003eThe suppliers must pass the CCS DPS capability assessment to be invited to submit a full tender response.  \u003cbr/\u003e\u003cbr/\u003eSuppliers must onboard onto the DPS to take part in the capability assessment, the deadline for onboarding onto the DPS is 31st March 2026. \u003cbr/\u003e\u003cbr/\u003eThe Capability assessment will have a deadline of 5 working days and will be published Mid-April to all suppliers on the DPS that have been included in the DPS filter categories for the above services. The publish date is subject to amendment.\u003cbr/\u003e\u003cbr/\u003eTo Participate in this procurement, onboarding onto the CCS RM6264 Facilities Management and Workplace Services DPS is essential. Any supplier not onboarded onto the CCS DPS or not in the correct filter category will not be invited to the capability assessment.\u003cbr/\u003e\u003cbr/\u003eThe capability assessment will consist of the below Pass/Fail questions, we reserve the right to remove, add or amend any of the questions. \u003cbr/\u003e\u003cbr/\u003eMandatory Compliance \u0026 Standards:\t\u003cbr/\u003e\u003cbr/\u003eQ1 - Does your organisation hold ISO 14001 certification?\u003cbr/\u003eQ2 - Does your organisation hold ISO 9001 certification?\u003cbr/\u003eQ3 - Do you hold Cyber Essentials (Basic)?\u003cbr/\u003eQ4 - Employers\u2019 Liability at \u00a310,000,000 per claim  minimum?\u003cbr/\u003eQ5 - Public Liability at \u00a320,000,000 per claim minimum?\u003cbr/\u003eQ6 - Loss of or damage to Trust Property \u00a310,000,000 per claim?\u003cbr/\u003eQ7 - Continuous and Retroactive Professional Indemnity at \u00a310,000,000 per claim?\u003cbr/\u003e\u003cbr/\u003eTechnical \u0026 Operational Hard FM Capability:\u003cbr/\u003e\u003cbr/\u003eQ8 - Minimum 3 years\u2019 Hard FM delivery in a live healthcare environment? (Acute, Community, Mental Health)\u003cbr/\u003eQ9 - Competent engineering staff qualified to HTM standards?\u003cbr/\u003eQ10 - Compliance processes for LOLER, Gas Safety, Electrical, Water Safety (HTM 04-01)?\u003cbr/\u003eQ11 - Customer accessible helpdesk and CAFM system with real-time job logging, asset management, PPM, dashboards?\u003cbr/\u003e\u003cbr/\u003eFinancial \u0026 Organisational Strength:\u003cbr/\u003e\u003cbr/\u003eQ12 - Provide 2 years of financial accounts showing stability?\u003cbr/\u003eQ13 - Capacity to mobilise two Trust-level contracts?\u003cbr/\u003eQuality, Safety \u0026 Risk Management\t\u003cbr/\u003eQ14 - Certified safety management system aligned with CDM and NHS estates?\u003cbr/\u003eQ15 - Process for incidents, near misses, service failures?\u003cbr/\u003eQ16 - Business Continuity Plan covering emergencies, asset failure, supply chain disruption?\u003cbr/\u003e\u003cbr/\u003eMobilisation \u0026 Contract Readiness:\u003cbr/\u003e\u003cbr/\u003eQ17 - Ability to mobilise within tight required window?\u003cbr/\u003eQ18 - Experience managing TUPE transfers?\u003cbr/\u003e\u003cbr/\u003eSupply Chain \u0026 Local Delivery Capability:\u003cbr/\u003e\u003cbr/\u003eQ19 - Prequalified supply chain for specialist Hard FM services?\u003cbr/\u003eQ20 - Ability to service 150 separate properties 24/7 365 days per year across Herts, Essex Bedfordshire, Cambridgeshire and Norfolk.\u003cbr/\u003eQ21 - Local/regional response teams to meet SLAs?\u003cbr/\u003e\u003cbr/\u003e\u003cbr/\u003eTender Submission:\u003cbr/\u003eThe shortlisted suppliers from the capability assessment will be invited to submit full tenders.\u003cbr/\u003eThe Tender Submission will be electronic via the Bravo Solution (Jagger) e-procurement portal.\u003cbr/\u003e\u003cbr/\u003eA minimum turnover threshold and compliance with statutory obligations will apply. Full details will be included within the Capability Assessment.\u003cbr/\u003e\u003cbr/\u003e\u003cbr/\u003eHow to onboard FM DPS:\u003cbr/\u003e\u003cbr/\u003e1- follow this link (https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1#buildingcleaningservices) to the FM DPS - on the left hand side, select the box for \u0027facilities management\u0027 and once selected, the Facilities management and Workplace services DPS will be an option\u003cbr/\u003e\u003cbr/\u003e2- ensure you are looking at Facilities management and workplace services DPS and scroll down to select \u0027access as a supplier\u0027\u003cbr/\u003e\u003cbr/\u003e3- create a log in when prompted and trying to log in\u003cbr/\u003e\u003cbr/\u003e4- once logged in, it should take you through to the selection questionnaire, this needs to be completed, and then you will begin to complete the second questionnaire (DPSQ).\u003cbr/\u003e\u003cbr/\u003e5- as part of this questionnaire, you will need to upload your insurances (employers, public liability, professional indemnity and cyber essentials) and also the financial viability risk assessment. (This can be found in the bid pack accessible from the first step linked above, and it is within the bid pack folder, named \u0027attachment 3a financial viability risk assessment\u0027)\u003cbr/\u003e\u003cbr/\u003e6- once this is completed, your application will be assessed to be appointed on the DPS. Please note there is a 10-working day SLA period to be assessed, without any additional push backs for any further information, so we would advise you begin the onboarding process as soon as possible. This can be longer if there are multiple requests for additional information.\u003cbr/\u003e\u003cbr/\u003eAnother thing to note- If you have selected the \u00a3500,001+ , you will be required to submit a carbon reduction plan too as part of your onboarding process.\u003cbr/\u003e\u003cbr/\u003ePlease also be aware that selection questionnaires (first questionnaire) cannot be amended, so ensure all details are correct before moving on. If there are elements to the application that are incorrect, your application will be pushed back to require additional information.",
        "id": "1",
        "status": "planned"
      }
    ],
    "mainProcurementCategory": "services",
    "status": "planned",
    "title": "HPFT, HCT - Hard Facilities Management Services",
    "value": {
      "amount": 25000000.0,
      "currency": "GBP"
    }
  }
}