Managed Print and printer services

{
  "buyer": {
    "id": "GB-COH-02366682",
    "name": "YORKSHIRE WATER SERVICES LIMITED"
  },
  "date": "2026-03-13T10:54:52Z",
  "id": "022813-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0612e0",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PXGT-3622-WXBQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bradford",
        "postalCode": "BD6 2SZ",
        "region": "UKE41",
        "streetAddress": "Western House"
      },
      "contactPoint": {
        "email": "ITOTContracts@yorkshirewater.co.uk",
        "name": "Jo Clarkson"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-02366682",
      "identifier": {
        "id": "02366682",
        "scheme": "GB-COH"
      },
      "name": "YORKSHIRE WATER SERVICES LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-31T23:59:59+01:00"
    },
    "description": "Requirement for a managed print service for the organisation including supply and management of multi-functional devices (MFD), printers and plotters for office use. These are at selected sites throughout the Yorkshire water region.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Suppliers will not be able to view or access the tender in SAP Ariba unless they have been invited by Yorkshire Water through the portal.\nThere are no specific conditions for participation in this market engagement. Participation is voluntary and non-binding.\nIf you wish to participate but are not yet registered as a Yorkshire Water supplier, please email: ITOTContract@yorkshirewater.co.uk and include the full legal company name, and the email address you wish to register. You will then be issued with a registration request link.\nIf you are already registered as a Yorkshire Water supplier on Ariba, please email ITOTContracts@yorkshirewater.co.uk and include your ANID number, your full company name, and your registered Ariba email address so you can be invited to the event.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r\u0026awssk=fy5dbBftDhoBNSzh\u0026realm=YorkshireWater\u0026..."
      },
      {
        "datePublished": "2026-03-13T10:54:52Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "022813-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/022813-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-23T17:00:00Z"
    },
    "id": "CM3374",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printers and plotters",
            "id": "30232100",
            "scheme": "CPV"
          },
          {
            "description": "Maintenance and repair of office machinery",
            "id": "50310000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "This section is to ascertain the experience of running this service within a multi site large organisation. Including cyber security , added value for Yorkshire water and sustainability on the service",
              "name": "Quality and Experience",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Overall costings for the initial device/ hardware purchases and the overall running cost for the full initial 5 year period",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-05-31T23:59:59+01:00",
          "maxExtentDate": "2034-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Additional hardware/ devices if the estate deems required throughout the term of the contract"
        },
        "renewal": {
          "description": "3 years extension option broken into 3 individual years after initial term of the contract if mutually agreed by both parties"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 3000000,
          "amountGross": 3600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r\u0026awssk=.PWeR1TdwK6k2Ug5\u0026realm=YorkshireWater\u0026awrdt=1#b0\nSubmissions will be via Ariba only",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-13T12:00:00+01:00"
    },
    "title": "Managed Print and printer services",
    "value": {
      "amount": 3000000,
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}