Groundworks and Fencing

{
  "buyer": {
    "id": "GB-COH-12251475",
    "name": "QUALIS PROPERTY SOLUTIONS LTD"
  },
  "date": "2026-03-13T09:54:42Z",
  "id": "022727-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06694b",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYPR-8517-LCZD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Epping",
        "postalCode": "CM16 4BZ",
        "region": "UKH35",
        "streetAddress": "323 High Street"
      },
      "contactPoint": {
        "email": "procurement@qualispropertysolutions.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-12251475",
      "identifier": {
        "id": "12251475",
        "scheme": "GB-COH"
      },
      "name": "QUALIS PROPERTY SOLUTIONS LTD",
      "roles": [
        "buyer"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "framework",
      "identifier": "ocds-h6vhtk-0557b7",
      "relationship": [
        "framework"
      ],
      "scheme": "ocid",
      "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-0557b7"
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-01T23:59:59+01:00"
    },
    "description": "The scoping document sets out the approach and requirements for the procurement and delivery of groundworks to properties and communal areas owned by Epping Forest district Council, with the objective of ensuring:\n\u2022\tUndertaking works including excavation, clearance and preparation of sites. \n\u2022\tBeing fully compliant with all health and safety regulations.\n\u2022\tCost-effective, sustainable procurement that delivers value for money.\nScope of Services\nGroundworks, including fencing repairs and new installations\n\u2022\tImprovement of communal areas. \n\u2022\tDesigning out issues that may contribute to anti-social behaviour.\n\u2022\tEnsuring areas are safe and fully operational for customers.\n\u2022\tUsing expertise to influence design specification of works. \n\u2022\tSpoil removed from site, to be done so sustainably. \nObjectives\n\u2022\tDeliver a consistent, quality service to customers. \n\u2022\tAgree all appointments at convenient times with customers.\n\u2022\tCommunal works to be undertaken efficiently to agreed times, to reduce inconvenience to communities. \n\u2022\tFollow variation guidance to ensure cost certainty.\nQuality Standards\n\u2022\tCompliance with Building Regulations.\n\u2022\tHealth and Safety at Work Act 1974.\n\u2022\tNHF Schedule of Rates 7.1 - Groundworks \u0026 Fencing.\n\u2022\tAccreditation requirements: CHAS, Constructionline, timber suppliers CoC.\n\u2022\tOngoing performance monitoring and KPI reporting.\nSustainability \u0026 Social Value\n\u2022\tUse of sustainable materials and waste reduction strategies.\n\u2022\tCommitment to carbon reduction in line with QPS and EFDC targets.\n\u2022\tPromotion of local employment and apprenticeships.\nRisks and Mitigations\nSupply chain disruption - Access to multiple suppliers, forward ordering and local sourcing.\nLabour - Where possible recruit locally and limit subcontracting work.\nTenant satisfaction - Clear communication with customers across the duration of the work including post-completion surveys.\nGovernance \u0026 Performance Monitoring\nDedicated contract management team with escalation routes. QPS to provide work orders in line with agreed programme quarterly. \nKPIs to include\n\u2022\tCompletions against Target Date\n\u2022\tPlanned Works in Progress updates.\n\u2022\tMonthly performance reviews and quarterly strategic reporting.\nConclusion\nThis scoping document provides the framework for QPS\u0027s procurement and delivery of groundworks and fencing. \nThe approach prioritises quality, cost-effectiveness, sustainability, ensuring alignment with both QPS\u0027s requirements and the long-term objectives of Epping Forest District Council.\nPlease refer to the tender documents which will be emailed to you for completion.\nLength of contract will be for 5 years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "via email",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2026-03-13T09:54:42Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "022727-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/022727-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-04-03T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-06694b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fencing components",
            "id": "34928220",
            "scheme": "CPV"
          },
          {
            "description": "Building construction work",
            "id": "45210000",
            "scheme": "CPV"
          },
          {
            "description": "Erection of fencing",
            "id": "45342000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Housing services",
            "id": "70333000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2500000,
          "amountGross": 3000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "acceleratedRationale": "Using dynamic market",
      "features": "1. Invited Tenders\n2. Evaluation stage based on Weighted Quality Score 60% and\nWeighted Price Score 40%\n3.  Negotiation with shortlisted providers\n4. Award to successful suppliers",
      "isAccelerated": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Submissions should be sent via email to procurement@qualispropertysolutions.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-10T12:00:00+01:00"
    },
    "title": "Groundworks and Fencing",
    "value": {
      "amount": 2500000,
      "amountGross": 3000000,
      "currency": "GBP"
    }
  }
}