Annual Portable Appliance Testing

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2025-05-16T14:12:15+01:00",
  "id": "022253-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0515eb",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "JWakefield@swindon.gov.uk",
        "name": "Ms Jodie Wakefield"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Annual Portable Appliance Testing\nSwindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Annual Portable Appliance Testing (PAT Testing)\nThe initial contract term will be for 24 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 4 years as stated in the RFQ documents. Estimated contract spend is between \u00a359,400 and \u00a359,600 across the initial 2 year contract term and between \u00a3118,800 and \u00a3119,200 across the potential total 4 year contract term.\nFull details relating to the Services are provided in the RFQ documents.\nTo participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com\nRFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 3rd June 2025, 15:00 hrs UK Local time. The Council\u2019s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.\nRFQ Responses are required to be submitted no later than 10th June 2025, 15:00 hrs  UK Local time via ProContract tender portal  - https://www.supplyingthesouthwest.org.uk/\nPlease note that this project has been advertised on  other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/  is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN774833\nNo Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ  documents.",
    "documents": [
      {
        "datePublished": "2025-05-16T14:12:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "022253-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/022253-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-06-03T14:00:00Z"
    },
    "id": "DN774833",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Technical inspection and testing services",
            "id": "71630000",
            "scheme": "CPV"
          },
          {
            "description": "Health and safety services",
            "id": "71317200",
            "scheme": "CPV"
          },
          {
            "description": "Electrical services",
            "id": "71314100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Quality - 30%\nPrice - 70%\nQuality Break down -\n5.1\tProgramme Delivery\t10%\n5.2\tQuality Assurance \t10%\n5.3\tSocial Value \t10%\nSub-total\t30%\nNon-Price elements will be judged on a score from 0 to 5, which shall be subjected to a multiplier to reflect the weighting. Therefore, a specific quality questions worth 20% will have a 0 - 5 score and a multiplier of 4.\nThe 0 - 5 score shall be based on:\n0\tQuestion is not answered or the response is completely unacceptable\n1\tVery poor response and not acceptable \u2013 fails to meet minimum requirement/standard.\n2\tPoor response only partially satisfying requirement/ minimum standard, with deficiencies apparent.\n3\tResponse is acceptable and meets minimum requirement but remains basic and could have been expanded upon.\n4 \tResponse meets our expected requirement/standard and exceeds minimum expectations, including a level of detail, which adds value to the bid.\n5      Excellent response.  Comprehensive and useful. No weakness noted.  The response includes a full description of techniques and measurements to be employed.\nPrice will be evaluated on the following criteria -\nThe lowest priced compliant quotation will be divided by each contractors submitted price, which is then multiplied by the price weighting and rounded to two decimal places."
        },
        "contractPeriod": {
          "endDate": "2027-08-09T23:59:59Z",
          "maxExtentDate": "2029-08-09T23:59:59Z",
          "startDate": "2025-08-10T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend contract for 2 x 12 month period"
        },
        "status": "active",
        "value": {
          "amount": 118800.0,
          "amountGross": 142560.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the tender documents.  The Authority is providing the documents in the attachment area of the ProContract e-tendering portal at www.supplyingthesouthwest.co.uk .\nIn order to access amendable versions of the documents and to submit a response Suppliers will need to register as a Supplier with ProContract at wwww.supplyingthesouthwest.co.uk, then register an interest before obtaining access and download the word and excel format documents for completion and submission",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-06-10T14:00:00Z"
    },
    "title": "Annual Portable Appliance Testing",
    "value": {
      "amount": 118800.0,
      "amountGross": 142560.0,
      "currency": "GBP"
    }
  }
}