Early Learning and Childcare - South Lanarkshire Council Procured Service Arrangement

{
  "buyer": {
    "id": "GB-FTS-1037",
    "name": "South Lanarkshire Council"
  },
  "date": "2026-03-12T09:29:16Z",
  "description": "When requested by the Council bidders must complete and submit the following declarations to evidence their compliance with the relevant questions in the Qualification and Technical envelopes.\nDeclarations and Certificates\nSPD Question 2D.1 Prompt Payment Certificate\nSPD Questions 3A.1 to 3A.8\nSerious and Organised Crime Declaration\nSerious and Organised Crime \u2013 Information Sharing Protocol with Police Scotland Form\nSPD Question 3A.6 Modern Slavery Act Declaration\nSPD Question 3D.3 Human Rights Act Declaration\nSPD Question 3D.11 Non-Collusion Certificate\nDeclaration Section Form of Tender\nSPD Question 4B.5.1 Insurance Certificates\nSPD Question 4C.6\nProtection of Vulnerable Groups (Scotland) Act Declaration\nFood Safety and Hygiene Certificate\nSSSC registration numbers and Qualifications held\nSPD Question 4D.1 Health and Safety Evidence of the statements\nFailure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22253. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nThe Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:\nThe award of a funded placement is dictated by parental choice therefore no work is guaranteed.\nThe Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:\nDue to the PSA not providing a guarantee of work, Community Benefits are not being made mandatory within the tender. Community Benefits have been encouraged and bidders have been asked to commit to one of the community examples in Attachment 7 of the Tender Documents. Any Community Benefits offered will form part of their contractual obligation and be subject to performance monitoring.\n(SC Ref:825545)",
  "id": "022142-2026",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825545",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-02cbe7",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hamilton",
        "postalCode": "ML3 0AA",
        "region": "UKM95",
        "streetAddress": "Council Headquarters, Almada Street"
      },
      "contactPoint": {
        "email": "irene.peacock@southlanarkshire.gov.uk",
        "name": "Irene Peacock",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.southlanarkshire.gov.uk"
      },
      "id": "GB-FTS-1037",
      "identifier": {
        "legalName": "South Lanarkshire Council"
      },
      "name": "South Lanarkshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hamilton",
        "postalCode": "ML3 0BT",
        "streetAddress": "Sheriff Court House, 4 Beckford Street,"
      },
      "contactPoint": {
        "email": "hamiltoncivil@scotcourts.gov.uk",
        "telephone": "+44 1698282957"
      },
      "details": {
        "url": "http://www.scotscourts.gov.uk"
      },
      "id": "GB-FTS-6287",
      "identifier": {
        "legalName": "Hamilton Sheriff Court"
      },
      "name": "Hamilton Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-09-09T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Finance \u0026 Corporate Resources\nSouth Lanarkshire Council\n12th Floor, Council Offices\nAlmada Street, Hamilton ML3 0AA"
      },
      "date": "2026-09-09T12:00:00+01:00"
    },
    "classification": {
      "description": "Pre-school education services",
      "id": "80110000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicPayment": true,
      "performanceTerms": "See Attachment 4 and the Procured Service Arrangement Terms and Conditions Attachment 16 within the tender documents."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The choice of the provider will be selected by the parent/guardian of the child therefore the council is utilising an innovative Procured Service Arrangement (PSA) under the Light Touch Rules contained in Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015.\nProviders of ELC are invited to join the PSA by submitting a tender to the Council. They will be appointed to the PSA if they can successfully demonstrate that they meet the National Standard, the Law, applicable guidance, and the Council\u2019s procedural requirements and accept the Rates which have been set by the Council in relation to the delivery of funded hours.\nThe PSA will allow providers to be added over its 10 year term.",
    "hasRecurrence": true,
    "id": "SLC/PS/EDUC/19/019",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Pre-school education services",
            "id": "80110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM95"
          }
        ],
        "deliveryLocation": {
          "description": "South Lanarkshire Council geographical boundary"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "95",
              "name": "National Standards Criteria",
              "type": "quality"
            },
            {
              "description": "5",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 3750
        },
        "description": "South Lanarkshire Council (\u201cthe Council\u201d) is seeking to establish a Procured Service Arrangement (PSA) to ensure the delivery of funded ELC placements within the Council\u2019s geographic area. Additional information: The duration is from 01/03/2020 to 31/07/2030.\n.\nThis notice is alerting the market that Phase 15 of this PSA is now open for application within a new project in PCS-T. The previous PCS-T project was 22253, from today all applications should be made to Project 22253 in PCS-T.",
        "hasOptions": false,
        "hasRenewal": false,
        "id": "1",
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "PSA term will be just over 10 years, bidders can apply at any time to join the PSA. Evaluations will take place from the 1st of March and the 1st of September each year."
    },
    "reviewDetails": "In Scotland, the alternative review body is:\nCourt of Session\nParliament House\nParliament Square\nEdinburgh\nEH1 1RQ",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD 2C1 If the bidder relies on the capacities of other entities in order to meet the selection criteria they must complete a full SPD.\nSPD 2D1 If the bidder intends to subcontract any share of the contract to third parties who are not being relied upon to meet the selection criteria the bidder is required to complete a shortened version of the SPD.\nExclusion Criteria\nSPD Questions 3A \u2013 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds your bid will be excluded where you fail to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures you have undertaken. For the discretionary exclusion grounds your bid may be excluded where you fail to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.\nSPD 4A - \"It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.\nIf the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.\nSPD 4D1 - The bidder must confirm they can meet the criteria of the Health and Safety Statements which are as follows;\nPolicy Statement :\n4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H\u0026S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H\u0026S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company\u2019s responsibilities of health and safety management and compliance with legislation.\nNote - Organisations with fewer than five employees are not required by law to have a documented policy statement.\nRecording of Accidents :\n4h. Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates/statistics and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.\nRisk Assessments :\n4j. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the bidder has in place and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (\u201cmethod statements\u201d), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent.\nYou must in addition supply a sample of 3 Risk Assessments for the following subject matter;\nRA 1 - Child Excursions\nRA 2 - Provision of Care\nRA 3 - Child Supervision and Safety",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD 4B - The bidder confirms they already have or can commit to obtain, prior to the commencement of the\ncontract, the levels of insurance cover indicated below:\n4B5.1 Employer\u0027s (Compulsory) Liability: 10M GBP\n4B5.2 Other Insurance - Public Liability 5M GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a minimum requirement of the tender that the Bidder holds the following qualifications. The bidder must be able to produce evidence of this upon request within 2 working days.\nSPD 4C6 - Food Safety and Hygiene Certificate\nProtection of Vulnerable Groups (Scotland) Act Declaration.\nAll Settings (Excluding Childminders)\nBidder to confirm that All support workers, practitioners and lead practitioners/managers working in the setting and included in the adult: child ratios have either obtained the benchmark qualification for\ntheir role or, if they are still within their first 5 years of registering with the SSSC, have started to work towards this.\nor\nChildminders Only - Bidder to confirm that From the implementation of the full roll-out of 1140 hours, childminders delivering the funded entitlement must have either obtained the benchmark qualification for ELC practitioners or, if they are still within their first 5 years of delivering the funded hours be working towards this.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-09-09T12:00:00+01:00"
    },
    "title": "Early Learning and Childcare - South Lanarkshire Council Procured Service Arrangement",
    "value": {
      "amount": 143500000,
      "currency": "GBP"
    }
  }
}