Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Drinking-water distribution",
              "id": "65111000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ11"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-176920",
          "name": "Circon Lt t/a Crown Water and Coffee"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-PPON-PGTB-9133-ZLDZ",
    "name": "Royal Berkshire Fire Authority"
  },
  "contracts": [
    {
      "aboveThreshold": false,
      "awardID": "1",
      "dateSigned": "2026-02-24T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-03-11T16:39:27Z",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "021993-2026",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/021993-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "period": {
        "endDate": "2028-01-31T23:59:59Z",
        "maxExtentDate": "2030-01-31T23:59:59Z",
        "startDate": "2026-02-25T00:00:00Z"
      },
      "renewal": {
        "description": "Option to extend for two further years in one year increments."
      },
      "status": "active",
      "title": "Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler",
      "value": {
        "amount": 100000,
        "amountGross": 120000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-03-11T16:39:27Z",
  "id": "021993-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0667a5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Reading",
        "postalCode": "RG31 7SD",
        "region": "UKJ11",
        "streetAddress": "Newsham Court"
      },
      "contactPoint": {
        "email": "procurementenquiries@rbfrs.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGTB-9133-ZLDZ",
      "identifier": {
        "id": "PGTB-9133-ZLDZ",
        "scheme": "GB-PPON"
      },
      "name": "Royal Berkshire Fire Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newbury",
        "postalCode": "RG14 2TF",
        "region": "UKJ11",
        "streetAddress": "Cedar House, Grange Farm Long Lane Shaw"
      },
      "contactPoint": {
        "email": "rupert@crowncoffee.co.uk"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-FTS-176920",
      "name": "Circon Lt t/a Crown Water and Coffee",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Suppliers will be required to provide the following services in a cost-effective structure:\nGeneral Requirements\n\u2022 The Contractor shall supply, install, and maintain all specified equipment at RBFRS locations.\n\u2022 Provision for leasing options, enabling RBFRS to forecast costs, maintain budget compliance, and upgrade or alter equipment in line with operational requirements.\n\u2022 All equipment shall operate from a standard 13-amp power supply, with electrical connections located within 1 metre, and water/drainage connections within 15 metres of installation points.\n\u2022 The Contractor shall provide a fixed monthly price for all services and assets supplied under this contract Equipment Specifications and Requirements\n\u2022 Supply and install free-standing, mains-fed machines at designated locations.\n\u2022 Appearance and functionality must be suitable for high-traffic areas (station/office).\n\u2022 Provision of PAT test certificates and installation records for all machines.\n\u2022 State the energy efficiency rating of the proposed units.\n\u2022 Total care package to include descaling and filter replacement at intervals suitable for hardwater areas. \nService intervals to be specified in the Service Level Agreement (SLA).\nBottled Water Chillers\n\u2022 Supply bottled water chillers at up to 34 designated sites, as per inventory.\n\u2022 Deliver the required number of bottles during servicing visits; remove and dispose of used bottles in an environmentally responsible manner.\n\u2022 Provide an order process for individual Fire Stations and HQ to reorder directly via telephone or portal, with a capped maximum number per week.\n\u2022 Provide an SLA for servicing, including internal and external cleaning.\nMains Water Chillers / Coolers\n\u2022 Supply and install free-standing, mains-fed water chillers as specified in the inventory.\n\u2022 Chillers must dispense both chilled and ambient temperature water.\n\u2022 The body of the chiller shall not be stainless steel; the Contractor must specify available colour/finish options.\n\u2022 Appearance and functionality to be suitable for high-traffic (station/office) environments.\n\u2022 State energy efficiency rating of each proposed unit.\n\u2022 Total care package to include cleaning reports/certificates, PAT testing records, and operative training for cleaning, descaling, and filter replacement at intervals appropriate for hard water\nareas. Service intervals must be detailed in the SLA.\nInstant Hot Water Boilers\n\u2022 Supply and install free-standing or wall-mounted hot water boilers as required.\n\u2022 Boilers must be capable of dispensing water at 100\u00b0C and accommodate various vessel sizes up to 2 litres.\n\u2022 Contractor to specify the material and available colour/finish options for the boiler body.\n\u2022 Appearance and functionality to be suitable for high-traffic (station/office) environments. \n\u2022 State energy efficiency rating of each proposed unit.\n\u2022 Total care package to include cleaning of exterior, descaling, and filter replacement, with service\nintervals confirmed in the SLA, appropriate for hard water areas.\nMaintenance and Compliance\n\u2022 Contractor to perform scheduled and reactive maintenance, ensuring all equipment remains fully operational and compliant with statutory requirements.\n\u2022 Provide all necessary PAT testing records and maintenance certificates.\n\u2022 Include training for RBFRS staff responsible for equipment cleaning and routine maintenance. \nEnvironmental Considerations\n\u2022 Contractor must demonstrate environmentally responsible practices for supply, disposal, and recycling of consumables and equipment.\nService Level Agreement (SLA)\n\u2022 The Contractor shall provide a detailed SLA outlining all service intervals, response times, and\nperformance standards for all equipment and services supplied under this contract\nMobilisation\n\u2022 Prior to the commencement of the contract, the appointed contractor shall develop and execute a comprehensive mobilisation plan. This will include conducting site visits to perform assessment surveys of existing equipment. The assessment must verify the correct placement of units, evaluate the feasibility of transitioning from bottled water to a mains-fed cooling system, and incorporate any additional hot and cold-water points as directed by the relevant authority",
    "id": "1606",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "limited",
    "procurementMethodDetails": "Below threshold - limited competition",
    "status": "complete",
    "title": "Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler"
  }
}