Buyer Name: Yorkshire Purchasing Organisation
Buyer Address: 41 Industrial Park, Wakefield, UKE45, WF2 0XE, United Kingdom
Contact Name: Katie Beaumont
Contact Email: itservices@ypo.co.uk
ICT Managed Services & Digital Transformation Solutions (1223)
Buyer Contact Info
Buyer Name: The Association of North East Councils Limited
Buyer Address: Northern Design Centre, Gateshead, UKC22, NE8 3DF, United Kingdom
Contact Name: NEPO
Contact Email: cdpnepoteam@neop.org
Status
active
active
Procedure
selective
selective
Value
500000000.0 GBP
Gross: 600000000.0 GBP
500000000.0 GBP
Gross: 600000000.0 GBP
Published
10 Mar 2026, 17:49
10 Mar 2026, 17:49
Deadline
n/a
n/a
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
72000000 - IT services: consulting, software development, Internet and support
72000000 - IT services: consulting, software development, Internet and support
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a “contract” basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/021549-2026
Link Description: Tender notice on Find a Tender
Lots
Lot Title: Pillar 1 - ICT Managed Services
Lot Description: For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.
Lot 1 Status: active
Lot 1 Value: GBP 125,000,000.00
Lot 1 Value (Gross): GBP 150,000,000.00
Lot 1 Contract Start: 2026-12-04T00:00:00Z
Lot 1 Contract End: 2030-12-03T23:59:59Z
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (cost): Pillar 1 - Cost (30%)
Lot 1 Award Criterion (quality): Pillar 1 - Quality (50%)
Lot 1 Award Criterion (quality): Pillar 1 - Social Value/Sustainability/Modern Slavery (20%)
Lot Title: Pillar 2 - Digital and Physical Records Management
Lot Description: For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.
Lot 2 Status: active
Lot 2 Value: GBP 62,500,000.00
Lot 2 Value (Gross): GBP 75,000,000.00
Lot 2 Contract Start: 2026-12-04T00:00:00Z
Lot 2 Contract End: 2030-12-03T23:59:59Z
Lot 2 SME Suitable: Yes
Lot 2 Award Criterion (quality): Pillar 2 - Social Value/Sustainability/Modern Slavery (20%)
Lot 2 Award Criterion (quality): Pillar 2 - Quality (50%)
Lot 2 Award Criterion (cost): Pillar 2 - Cost (30%)
Lot Title: Pillar 3 - Print and Digital Communications
Lot Description: Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.
Lot 3 Status: active
Lot 3 Value: GBP 125,000,000.00
Lot 3 Value (Gross): GBP 150,000,000.00
Lot 3 Contract Start: 2026-12-04T00:00:00Z
Lot 3 Contract End: 2030-12-03T23:59:59Z
Lot 3 SME Suitable: Yes
Lot 3 Award Criterion (cost): Pillar 3 - Cost (30%)
Lot 3 Award Criterion (quality): Pillar 3 - Quality (50%)
Lot 3 Award Criterion (quality): Pillar 3 - Social Value/Sustainability/Modern Slavery (20%)
Lot Title: Pillar 4 - Digital Transformation
Lot Description: Pillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 – SL 1 Pillar 2 – All SL’s except SL 2 document storage (physical records) Pillar 3 – All SL’s will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.
Lot 4 Status: active
Lot 4 Value: GBP 187,500,000.00
Lot 4 Value (Gross): GBP 225,000,000.00
Lot 4 Contract Start: 2026-12-04T00:00:00Z
Lot 4 Contract End: 2030-12-03T23:59:59Z
Lot 4 SME Suitable: Yes
Lot 4 Award Criterion (cost): Pillar 4 - Cost (100%)
Documents
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
{
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},
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"name": "Katie Beaumont"
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{
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"id": "GB-PPON-PYVX-2132-JNMM",
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"description": "YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects.\nThe end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \u201ccontract\u201d basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.",
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"id": "021549-2026",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/021549-2026"
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],
"expressionOfInterestDeadline": "2026-04-17T12:00:00+01:00",
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{
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{
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{
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{
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{
"description": "Database-management system",
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
"description": "Miscellaneous business and business-related services",
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{
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{
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{
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{
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},
{
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},
{
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{
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{
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},
{
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{
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{
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{
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},
{
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{
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{
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{
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{
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{
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{
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},
{
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"scheme": "CPV"
},
{
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{
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{
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{
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{
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{
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{
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{
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"scheme": "CPV"
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{
"description": "Electronic mail services",
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"scheme": "CPV"
},
{
"description": "Bulk-mailing equipment",
"id": "30133100",
"scheme": "CPV"
},
{
"description": "Colour graphics printers",
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},
{
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],
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{
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{
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{
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{
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},
{
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},
{
"description": "Printing services",
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"scheme": "CPV"
},
{
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"scheme": "CPV"
},
{
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},
{
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"id": "63121000",
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},
{
"description": "Document management services",
"id": "72512000",
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},
{
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"id": "79995100",
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},
{
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"id": "22900000",
"scheme": "CPV"
},
{
"description": "Miscellaneous software package and computer systems",
"id": "48900000",
"scheme": "CPV"
}
],
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"countryName": "United Kingdom",
"region": "UK"
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],
"id": "4",
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],
"legalBasis": {
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"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
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},
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{
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{
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"weight": "percentageExact"
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"type": "cost"
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{
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"type": "quality"
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{
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"name": "Pillar 1 - Social Value/Sustainability/Modern Slavery",
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]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "For the provision of ICT Managed Services to all public sector establishments.\nPlease view the specification for full details of Pillar 1.",
"id": "1",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 1 - ICT Managed Services",
"value": {
"amount": 125000000.0,
"amountGross": 150000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Social Value/Sustainability/Modern Slavery",
"numbers": [
{
"number": 20.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Quality",
"numbers": [
{
"number": 50.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 2 - Cost",
"numbers": [
{
"number": 30.0,
"weight": "percentageExact"
}
],
"type": "cost"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.",
"id": "2",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 2 - Digital and Physical Records Management",
"value": {
"amount": 62500000.0,
"amountGross": 75000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Cost",
"numbers": [
{
"number": 30.0,
"weight": "percentageExact"
}
],
"type": "cost"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Quality",
"numbers": [
{
"number": 50.0,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "This will be assessed within Stage 2 - IST.",
"name": "Pillar 3 - Social Value/Sustainability/Modern Slavery",
"numbers": [
{
"number": 20.0,
"weight": "percentageExact"
}
],
"type": "quality"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. \nPlease view the specification for full details of Pillar 3.",
"id": "3",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 3 - Print and Digital Communications",
"value": {
"amount": 125000000.0,
"amountGross": 150000000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "No weighted evaluation will take place within Pillar 4.\nThe only additional requirement within Pillar 4 is that tenderers must complete and upload the Pricing Schedule. This will not be evaluated by YPO, but it is mandatory, and will be utilised by Contracting Authorities looking to make an award without competition. \nThis will be required within Stage 2 - IST.",
"name": "Pillar 4 - Cost",
"numbers": [
{
"number": 100.0,
"weight": "percentageExact"
}
],
"type": "cost"
}
]
},
"contractPeriod": {
"endDate": "2030-12-03T23:59:59Z",
"startDate": "2026-12-04T00:00:00Z"
},
"description": "Pillar 4 will be an automatic award for tenderers who are successfully awarded onto:\nPillar 1 \u2013 SL 1 \nPillar 2 \u2013 All SL\u2019s except SL 2 document storage (physical records)\nPillar 3 \u2013 All SL\u2019s \nwill automatically be awarded onto Pillar 4. \nThe service lines and full specification details can be found within the specification document.",
"id": "4",
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "economic"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"type": "technical"
},
{
"description": "Please refer to Tender Particulars Document for information.",
"forReduction": true
}
]
},
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Pillar 4 - Digital Transformation",
"value": {
"amount": 187500000.0,
"amountGross": 225000000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"participationFees": [
{
"description": "1% retrospective rebate applied to all Lots, payable by the supplier upon all invoiced spend through the Framework.",
"id": "ocds-h6vhtk-060615",
"relativeValue": {
"monetaryValue": "award",
"proportion": 0.01
},
"type": [
"win"
]
}
],
"procedure": {
"features": "Stage 1 - Invitation to Submit Tender.\nIn summary, this will consist of pre-qualification checks such as:\n- Shortlisting Question\n- Conditions of Participation (COP)\n- Mandatory Requirements (MRs)\n- Procurement Specific Questionnaire (PSQ)\nStage 2 - Invitation to Submit Final Tenders \n- Evaluation of Award Questions (Price, Quality, Social Value/Sustainability/Modern Slavery)\n-Further MR questions \nThe procurement will conclude after Stage 2, with a view of YPO awarding the the most advantages tenderers."
},
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive flexible procedure",
"recurrence": {
"dates": [
{
"startDate": "2030-06-04T23:59:59+01:00"
}
]
},
"riskDetails": "Please view Tender Particulars for information.",
"status": "active",
"submissionMethodDetails": "https://ypo2.my.site.com/s/Welcome\nPlease refer to Tender Particulars Document for information.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"buyerCategories": "The Framework will be open and free to use for the whole of the public sector, including but not limited to Education, Local Authorities, Central Government, Charities, NHS, Blue Light, Housing, Higher Education. \nFor clarity, YPO\u0027s permissable users are linked below:\nhttps://www.ypo.co.uk/about/governance/transparency/permissible-users",
"description": "Closed Framework which will run for 4 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process. \nThe end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \u201ccontract\u201d basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.",
"method": "withAndWithoutReopeningCompetition",
"periodRationale": "N/A",
"type": "open"
},
"hasFrameworkAgreement": true
},
"title": "ICT Managed Services \u0026 Digital Transformation Solutions (1223)",
"value": {
"amount": 500000000.0,
"amountGross": 600000000.0,
"currency": "GBP"
}
}
}