SH2024-020A Electronic Payment System (EPS)

{
  "buyer": {
    "id": "GB-PPON-PXJP-9994-BJBR",
    "name": "Southern Housing"
  },
  "date": "2026-03-10T15:16:42Z",
  "id": "021416-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-064e2e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Sittingbourne",
        "postalCode": "ME9 8GU",
        "region": "UKJ43",
        "streetAddress": "59-61 Clerkenwell Road"
      },
      "contactPoint": {
        "email": "Marlena.Konieczek@southernhousing.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.southernhousing.org.uk"
      },
      "id": "GB-PPON-PXJP-9994-BJBR",
      "identifier": {
        "id": "PXJP-9994-BJBR",
        "scheme": "GB-PPON"
      },
      "name": "Southern Housing",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "No engagement undertaken at all, therefore PME Notice wasn\u0027t required."
  },
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "In light of number of clarifications received, we\u0027ve extended the tender submission deadline to enable bidders sufficient time for tender submissions.",
        "id": "021416-2026"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-05-22T23:59:59+01:00"
    },
    "description": "Procurement of Electronic Payment System to unify and streamline payment processes, improve customer journey, and achieve operational efficiencies. We are looking to procure a system that minimises internal administration, is resilient, robust and simple for both customers and staff to use.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Schedule 9 Specification Requirements",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631683"
      },
      {
        "description": "Schedule 10 Price Framework",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631684"
      },
      {
        "description": "Schedule 11 Key Performance Indicators",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631685"
      },
      {
        "description": "Schedule 12 Functional Requirements",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631686"
      },
      {
        "description": "Schedule 13 Quality Questions",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631689"
      },
      {
        "description": "Schedule 14 Social Value Approach",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631691"
      },
      {
        "description": "Appendix 3 Contract SH Amendments",
        "documentType": "biddingDocuments",
        "id": "L-7",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631693"
      },
      {
        "description": "Appendix 1 Form of Tender",
        "documentType": "biddingDocuments",
        "id": "L-8",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631695"
      },
      {
        "description": "Specification document uploaded on to the portal.",
        "documentType": "technicalSpecifications",
        "id": "L-9",
        "url": "https://southernhousing.mytenders.co.uk/"
      },
      {
        "datePublished": "2026-03-10T15:16:42Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "021416-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/021416-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-06T15:00:00Z"
    },
    "id": "SH2024-020A",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Financial and insurance services",
            "id": "66000000",
            "scheme": "CPV"
          },
          {
            "description": "Financial information systems",
            "id": "48812000",
            "scheme": "CPV"
          },
          {
            "description": "Electronic data exchange services",
            "id": "64216110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality Submssions",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost Submissions",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-08-31T23:59:59+01:00",
          "maxExtentDate": "2034-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "If, during the term of the Contract, the Provider develops new or enhanced service features that improve outcomes, deliver additional public benefit, or offer demonstrable value for money to Southern Housing and its customers, the Authority may elect to adopt these enhancements in accordance with the Procurement Act 2023 and the Contract\u0027s modification provisions.\nAdoption will only proceed where the proposed change does not constitute a substantial modification and complies with the permitted grounds under the Act. Any enhancements incorporated into the Contract will be subject to mutually agreed commercial terms and documented through the appropriate contract modification process."
        },
        "renewal": {
          "description": "3 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 6400000,
          "amountGross": 7680000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.mytenders.co.uk/Access/Login.aspx",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-16T17:00:00Z"
    },
    "title": "SH2024-020A Electronic Payment System (EPS)",
    "value": {
      "amount": 6400000,
      "amountGross": 7680000,
      "currency": "GBP"
    }
  }
}