Print Management and Associated Services

{
  "buyer": {
    "id": "GB-PPON-PNVG-6917-QHLP",
    "name": "General Dental Council"
  },
  "date": "2025-05-13T16:07:15+01:00",
  "id": "020961-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051251",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W1G 8DQ",
        "region": "UKI32",
        "streetAddress": "37 Wimpole St"
      },
      "contactPoint": {
        "email": "procurement@gdc-uk.org",
        "name": "Mary Onuegbu",
        "telephone": "020 7167 6282"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNVG-6917-QHLP",
      "identifier": {
        "id": "PNVG-6917-QHLP",
        "scheme": "GB-PPON"
      },
      "name": "General Dental Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-18T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The General Dental Council (GDC) is going out to tender, to appoint a supplier for the provision of Print Management and Associated Services.\nThe GDC is responsible for regulating dental professionals in the UK, ensuring that only qualified individuals can legally practise dentistry. As part of our statutory function, we maintain registers of over 44,500 dentists and 76,000 Dental Care Professionals (DCPs) and maintain a list of specialists also on the register, known as Specialist Lists, ensuring they remain complaint with regulatory requirements, including the annual renewal of their registration through the Annual Retention Fee (ARF) process. Registrants receive multiple notifications before, during and after renewals. This includes formal notices, reminders, and compliance related correspondence. While the GDC uses a range of digital communication channels such as email, SMS, and eGDC (our web-based system where registrants can maintain their registration details and pay their ARF by credit or debit card), it is a legal obligation for the GDC to send certain communications via physical mail. This ensures that registrants are properly notified of their obligations, especially in cases where digital communication may be unread, or insufficient for legal purposes.\nTo support this statutory function, we require a reliable print management and mail fulfilment partner who is capable of handling high volumes of legally significant and time sensitive correspondence.\nThe Supplier will undertake the management, proofing and production of personalised mailings using the data provided by the GDC. This includes proofing correspondences, validating the data and sending out the following:\n- Annual retention fee notices\n- Removal letters\n- Indemnity Notice of Erasure letters\n- Annual Practising Certificates\n- Registrant reminder letters\nThe Supplier will provide additional services, including:\n- A secure method for sharing registrant/mailing data\n- A forward on service\n- A business reply service\n- A process for providing weekly management reports to the GDC (as described in the\nService Level Agreement)\n- Ad-hoc registrant mailing\n- GDC stationery\n- Printing and sending of \u0027welcome packs\u0027 (including Standards of the Dental team book,\nregistration certificate and register leaflet items\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Printed-matter-and-related-products./EJ78BSNFPN\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/EJ78BSNFPN",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-13T16:07:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020961-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020961-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-20T17:00:00Z"
    },
    "expressionOfInterestDeadline": "2025-06-09T10:00:00Z",
    "id": "ocds-h6vhtk-051251",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Mailing services",
            "id": "79571000",
            "scheme": "CPV"
          },
          {
            "description": "Printing and related services",
            "id": "79800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Long criteria description",
              "name": "Delivery Approach",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Long criteria description",
              "name": "Contract Management",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Long criteria description",
              "name": "Terms and Conditions",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Long criteria description",
              "name": "Pricing",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-12-31T23:59:59Z",
          "maxExtentDate": "2029-12-31T23:59:59Z",
          "startDate": "2025-09-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 2000000.0,
          "amountGross": 2400000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The competitive flexible procedure will follow a two-stage process:\nStage One: Prequalification\nSuppliers will be required to complete and submit a Selection Questionnaire(SQ) as part of the Prequalification Stage. This stage is designed to assess each supplier\u0027s suitability to deliver the contract. Suppliers must successfully pass this stage to proceed further in the procurement process. No tender submissions are required at this stage; however, all procurement documents, including the Statement of Requirement and evaluation criteria, will be made available to suppliers at the outset. Suppliers who do not meet the participation requirements will be notified in writing of the outcome and will not progress to the next stage.\nStage Two: Invitation to Tender\nSuppliers that are shortlisted from the prequalification stage will be invited to submit a full tender in response to our requirements. Tender submissions will be evaluated in accordance with the evaluation methodology detailed in the tender documents."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=949424478",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Print Management and Associated Services",
    "value": {
      "amount": 2000000.0,
      "amountGross": 2400000.0,
      "currency": "GBP"
    }
  }
}