Supply, delivery, installation, and commissioning of automated liquid handlers Tender (UKBB0026)

{
  "awards": [
    {
      "aboveThreshold": true,
      "assessmentSummariesDateSent": "2026-03-06T00:00:00+00:00",
      "contractPeriod": {
        "endDate": "2029-03-26T23:59:59+01:00",
        "maxExtentDate": "2035-03-26T23:59:59+01:00",
        "startDate": "2026-03-27T00:00:00+00:00"
      },
      "date": "2026-03-06T00:00:00+00:00",
      "documents": [
        {
          "datePublished": "2026-03-09T12:10:51Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "020841-2026",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/020841-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Laboratory, optical and precision equipments (excl. glasses)",
              "id": "38000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2026-03-27T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "The initial term for the contract will be three years, with the option for UKB to extend the contract by further year-long periods, up to a maximum total term of 6 years (i.e. inclusive of the initial term), with the contract to commence in March 2026."
      },
      "standstillPeriod": {
        "endDate": "2026-03-19T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PZXC-1937-DMVH",
          "name": "Hamilton Sales \u0026 Service UK Ltd"
        }
      ],
      "title": "Automated Liquid Handlers",
      "value": {
        "amount": 3200000.0,
        "amountGross": 3840000.0,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "9",
        "measure": "bids",
        "relatedLot": "1",
        "value": 5
      },
      {
        "id": "10",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 5
      },
      {
        "id": "11",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "12",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PXGY-4832-TWCN",
    "name": "UK Biobank Ltd"
  },
  "date": "2026-03-09T12:10:51Z",
  "id": "020841-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e55f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stockport",
        "postalCode": "SK3 0SA",
        "region": "UKD35",
        "streetAddress": "1-2 Spectrum Way"
      },
      "contactPoint": {
        "email": "tenders@ukbiobank.ac.uk",
        "name": "Andrea Howard",
        "telephone": "+44 7824 509469"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.ukbiobank.ac.uk"
      },
      "id": "GB-PPON-PXGY-4832-TWCN",
      "identifier": {
        "id": "PXGY-4832-TWCN",
        "scheme": "GB-PPON"
      },
      "name": "UK Biobank Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Coleshill",
        "postalCode": "B46 1JH",
        "region": "UKG13",
        "streetAddress": "Unit 1 Forge Mills Park"
      },
      "contactPoint": {
        "email": "ffixter@hamilton.ch"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "vcse": false
      },
      "id": "GB-PPON-PZXC-1937-DMVH",
      "identifier": {
        "id": "PZXC-1937-DMVH",
        "scheme": "GB-PPON"
      },
      "name": "Hamilton Sales \u0026 Service UK Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "UK Biobank (UKB) requires a supplier with the necessary capacity and capability to supply, deliver, install, and commission robotic automated liquid handlers. UKB requires the Supplier to provide the System and be responsible for the design, implementation, testing, commissioning,  and training and service support. Detail of the requirements for the goods and services are set out within the Specification.\nUKB is responsible for the safe preservation and scientific exploitation of over 17 million Samples (plasma, serum, buffy coat, extracted DNA, urine and saliva) that are accessible for approved use by academic and industry researchers. About 11 million Samples are stored at -80\u00b0C across an Automated Storage System and other manual Freezers at UKB\u2019s headquarters in Stockport, Greater Manchester. The remaining 6 million Samples are stored in vapour phase Liquid Nitrogen Tanks at a Backup Site in the South of England.\nUKB undertakes the supply of Samples for different sizes of research projects:\n\u2022\tfrom handfuls to ~5,000 Cherry Picked Samples for piloting or case-control studies (where Samples are likely picked from across the whole collection);\n\u2022\tprojects involving ~50,000 Samples (with some degree of Cherry Picking);\n\u2022\tlongitudinal sets of Samples for the same Participants over several time-points; and/or\n\u2022\tretrieval of whole cohort sets (~500,000 Samples, with a higher density of Samples clustered together).\nUKB\u2019s next phase of strategic development will be characterised by increasing demand for access to Samples and several new\nlarge-scale Sample collections. UKB, therefore, requires new Systems with sufficient capacity, flexibility, and resilience to support the next 10 years of work as set out in this Specification. The System should deliver capacity to Reformat Samples to send to researchers to conduct assays and provide capability to process Vacutainers.\nConsequently, UKB has prepared a Specification for a Solution to meet the increased throughput demands that the new site must support foreseeable operational requirements and potential future developments, including but not limited to;\n\u2022\tIncrease in Sample supply to external laboratories at least four-fold (1 million Samples per year); Reformatting.\n\u2022\tExtensive new Sample collections from UKB Participants (and potentially their relatives) at multiple future time-points; Vacutainer Processing.\n\u2022\tProspective creation of whole cohort Destination Samples (for projects) whilst a Stock Sample is thawed for processing, split the remaining Sample across multiple storage Tubes; Reformatting.\n\u2022\tLikely change to alternative Labware for new Sample collections and selective reformatting of existing Samples coincident with their next freeze-thaw cycle or en-masse; Reformatting.\nThe System will be required to support UKB laboratory operations when they move to a New Site at the Manchester Science Park in the City of Manchester in the North West of England, UK. Practical completion of the New Site is planned for July 2026 (with early access to the laboratory area from May 2026 for installation of the Solution).\nThe move to Manchester Science Park will be accompanied by new Automated Storage Systems and new LIMS. The following work will be ongoing throughout 2026, in anticipation of an early 2027 opening to the New Site;\n\u2022\tTransfer 11 million Samples from the existing facility\n\u2022\tInstall and commission new equipment and move and validate existing equipment\n\u2022\tImplement a new LIMS\nThe laboratory has been designed to accommodate Liquid Handling Systems in the Reformatting Lab (to support equipment to meet the mandatory throughput described in Sections 2.2.2 and 2.2.3). There is expansion space in the North of the ground floor that could be used for the optional expansion throughput described in Section 2.2.4.\nAs part of this procurement, some award questions are mandatory and will be scored on pass/fail basis, and others have with weighted scoring, as detailed in Volume 1 of the tender documents.\nThe estimated contract value for the purchase of the Liquid Handlers and the provision of services as set out in this Contract Notice and for the duration described may be in the range of \u00a31.2m - \u00a33.2m GBP\nUKB reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UKB shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.\nUKB will incorporate a standstill period at the point the decision in relation to the award of the contracts is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contracts are entered into.",
    "id": "UKB0026",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "Supply, delivery, installation, and commissioning of automated liquid handlers Tender (UKBB0026)"
  }
}