Provision of Outsourced Catering Services

{
  "buyer": {
    "id": "GB-PPON-PQQC-4436-QQBJ",
    "name": "The White Hills Park Trust"
  },
  "date": "2026-03-09T12:00:49Z",
  "id": "020829-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-066535",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "james.medforth@phplaw.co.uk",
        "name": "James Medforth",
        "telephone": "+44 01234567890"
      },
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      "identifier": {
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG10 5QG",
        "region": "UKF13",
        "streetAddress": "Interchange 25 Business Park, Bostock\u0027s Lane"
      },
      "contactPoint": {
        "email": "julia.gibbs@whptrust.org"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
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      "id": "GB-PPON-PQQC-4436-QQBJ",
      "identifier": {
        "id": "PQQC-4436-QQBJ",
        "scheme": "GB-PPON"
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      "name": "The White Hills Park Trust",
      "roles": [
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    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-29T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "The Contractor shall operate the service efficiently and provide a commercial solution that offers best value to the Trust, proactively assessing where efficiencies can be made and discussing these and their cost benefits with the Trust. The Contractor shall submit invoices and associated documentation by email. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tender opportunity has been issued by The White Hills Park Trust (\u201cthe Trust\u201d). The proposed contract will be for the provision of Outsourced Catering Service (\u201cthe Service\u201d) to the Trust. The Contract will include all food and staff provision to support the delivery of the service requirement and to include the following in their service offer: a. Census day menus b. Open evening events c. Sustainability options/strategic net zero decisions d. Theme days linked to world events e. Hospitality and events",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-03-09T12:00:49Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020829-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020829-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-04-13T11:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "WHPT01.27",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF14"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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              "name": "Service Requirements",
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                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
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              "name": "Service Model Case Study",
              "numbers": [
                {
                  "number": 2.5,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Menu Planning \u0026 Development",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Healthy Eating \u0026 Nutrition",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Special Diets \u0026 Allergen Management",
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                  "weight": "percentageExact"
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              "type": "quality"
            },
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            },
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              "name": "Sustainability Approach",
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                  "weight": "percentageExact"
                }
              ],
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            },
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              "name": "Sustainability initiatives",
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                  "number": 2.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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              "name": "Guaranteed Position Assessment",
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              ],
              "type": "price"
            },
            {
              "name": "Guaranteed Position Approach",
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00Z"
        },
        "description": null,
        "hasOptions": true,
        "hasRenewal": true,
        "id": "LOT-0000",
        "options": {
          "description": "To enable schools to join the contract who have joined the Trust"
        },
        "renewal": {
          "description": "3 years with the option of 2 further 1 year extensions"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A financial appraisal will be based upon a credit check. Insurances a. Employer\u2019s (Compulsory) Liability Insurance* = [\u00a310m] b. Public Liability Insurance = [\u00a310m] c. Professional Indemnity Insurance = [\u00a31m] d. Product Liability Insurance = [\u00a31m]Insurance of \u00a35 million as a minimum.",
              "type": "economic"
            },
            {
              "description": "RProvide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer\u2019s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 4500000,
          "amountGross": 5400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-12-02T23:59:59Z"
        }
      ]
    },
    "riskDetails": "A school catering contract carries risks across financial, operational, compliance, and reputational areas. Key concerns include rising food and labour costs, low pupil meal uptake affecting income, and unclear contract terms leading to disputes. There are also strict legal and safety obligations, such as meeting School Food Standards, managing allergens, maintaining hygiene, and complying with safeguarding and TUPE requirements. Poor service quality, staffing shortages, supply chain disruptions, or equipment failures can impact delivery, while failures in food safety or standards may attract scrutiny from bodies such as Ofsted and damage the school\u2019s reputation with parents and pupils.",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103160\u0026TID100108364\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-20T11:00:00+00:00"
    },
    "title": "Provision of Outsourced Catering Services",
    "value": {
      "amount": 4500000,
      "amountGross": 5400000,
      "currency": "GBP"
    }
  }
}