Christmas Lights

{
  "buyer": {
    "id": "GB-PPON-PXDZ-7528-GJXG",
    "name": "Christchurch Town Council"
  },
  "date": "2026-03-08T13:26:04Z",
  "id": "020669-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0664cc",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Christchurch",
        "postalCode": "BH23 1AY",
        "region": "UKK24",
        "streetAddress": "Old Town Hall, 30 High Street"
      },
      "contactPoint": {
        "email": "procurement@christchurch-tc.gov.uk",
        "name": "Elizabeth Murray",
        "telephone": "+447570682748"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.christchurch-tc.gov.uk/"
      },
      "id": "GB-PPON-PXDZ-7528-GJXG",
      "identifier": {
        "id": "PXDZ-7528-GJXG",
        "scheme": "GB-PPON"
      },
      "name": "Christchurch Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar\u0027s Cliff, and selected roundabouts.\nThe contract covers the provision of energy\u2011efficient LED lighting, motifs, column\u2011mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification.\nThe services include:\n- development of full lighting designs and visual concepts\n- supply of all required lighting on a hire or lease basis\n- installation before the annual switch\u2011on event\n- in\u2011season maintenance and fault response\n- removal after the festive period\n- safe storage of equipment where applicable;-\n- provision of all RAMS, compliance documentation, insurances and certificates.\nThe Council has an annual budget of up to \u00a340,000 on Option A tenders and \u00a320,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.",
    "documents": [
      {
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://www.christchurch-tc.gov.uk/?p=9146\u0026preview=true"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-13007",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13007"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-13008",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13008"
      },
      {
        "datePublished": "2026-03-08T13:26:04Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020669-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020669-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-22T23:59:59Z"
    },
    "id": "ocds-h6vhtk-0664cc",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical and mechanical equipment",
            "id": "51100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The contract will be awarded on the basis of the most economically advantageous tender. Evaluation will consider both price and quality. The following headline criteria will be applied:\nQuality \u0026 Aesthetic Appeal - 40%\nAssessment of design proposals, visual impact, suitability for locations, technical robustness, and innovation.\nCost \u0026 Value for Money - 30%\nBased on the tendered pricing and breakdown per location, including installation, maintenance, removal and associated works.\nContract and Project Management - 15%\nEvaluation of project delivery approach, staffing structure, communication arrangements, quality assurance processes and proposed project plan.\nExperience \u0026 References - 10%\nDemonstrated relevant experience delivering similar festive lighting contracts within the last five years, with references.\nSustainability Measures - 5%\nConsideration of energy efficiency, recyclability of materials, and environmental management.\nCompliance \u0026 Safety Requirements (Pass/Fail)\nTenderers must meet all mandatory compliance requirements including: health and safety policies, working at height assessments, RAMS, relevant accreditations (including HERS where applicable), public liability insurance (\u00a310m), and evidence of capacity to deliver the contract."
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The contract includes the option for the Council to procure additional lighting motifs, installation services, or related infrastructure during the contract term, subject to the same pricing structure and performance standards. These purchases will only be made if required to expand or enhance the Christmas lighting scheme and will not exceed the scope of the original contract."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The contractor must demonstrate sufficient operational capacity to provide reactive support throughout the installation, display and removal periods. The contractor must be able to attend site within 4 hours for emergency faults and within 24 hours for non\u2011urgent issues during the Christmas lighting season. Bidders must provide evidence of having the necessary resources, personnel and equipment to meet these response times."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 120000,
          "amountGross": 144000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Submission address: procurement@christchurch-tc.gov.uk\nSubmission method and instructions:\nAll tender submissions must be sent electronically to the email address above. Tenders must include:\nA completed Tender Submission Form\nAll required supporting documentation as set out in the Specification\nContact details for the organisation and the named project lead",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-04-05T23:59:59+01:00"
    },
    "title": "Christmas Lights",
    "value": {
      "amount": 120000,
      "amountGross": 144000,
      "currency": "GBP"
    }
  }
}