The Gallery Trust - Cleaning Services

{
  "buyer": {
    "id": "GB-COH-08334718",
    "name": "The Gallery Trust"
  },
  "date": "2025-05-12T15:15:56+01:00",
  "id": "020566-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051130",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Oxford",
        "postalCode": "OX4 4DU",
        "region": "UKJ14",
        "streetAddress": "The Iffley Academy, Iffley Turn"
      },
      "contactPoint": {
        "email": "tenders@minervapcs.com",
        "name": "Maria Robinson",
        "telephone": "+441256467107"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://thegallerytrust.co.uk/"
      },
      "id": "GB-COH-08334718",
      "identifier": {
        "id": "08334718",
        "scheme": "GB-COH"
      },
      "name": "The Gallery Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Basingstoke",
        "postalCode": "RG24 8PE",
        "region": "UKJ37",
        "streetAddress": "117 Devonshire House, Aviary Court"
      },
      "contactPoint": {
        "email": "tenders@minervapcs.com",
        "name": "Maria Robinson",
        "telephone": "+441256467107"
      },
      "details": {
        "url": "http://www.minervapcs.com"
      },
      "id": "GB-COH-07144956",
      "identifier": {
        "id": "07144956",
        "scheme": "GB-COH"
      },
      "name": "Minerva Procurement Consultancy Services Limited",
      "roleDetails": "Procurement Consultancy",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-04T23:59:59+00:00"
    },
    "description": "The Gallery Trust is currently out to tender for the provision of a full daily cleaning service.\nThe Trust is dedicated to providing outstanding education and support for young people with special needs and disabilities.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 01 January 2026.\nThe contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.\nTUPE is expected to apply, details of which can be found in the tender documentation.\nSome members of the cleaning team [x 2] are members of the Local Government Pension Scheme and all details are in the tender documentation.",
    "documents": [
      {
        "description": "All documents are being provided on publication of this Tender Notice.  They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-12T15:15:56+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020566-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020566-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-19T17:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-06-11T17:00:00+00:00",
    "hasRecurrence": true,
    "id": "MPN-10235",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ14"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "maxExtentDate": "2030-12-31T23:59:59+00:00",
          "startDate": "2026-01-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1309805,
          "amountGross": 1571766,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Duty to Consider Lots\nAs part of the initial project set up and approval stage of the tender process, The Gallery Trust discussed with Minerva the possibility of splitting the tender into more than one lot/contract.  On the basis that schools are based within a reasonable geographic distance to one another and to streamline contract management post award it was agreed that lots were not appropriate for this tender process.\nFull details of the description of the process being used are contained within the documents accompanying this tender.\nStage 1 Conditions of participation with evaluation\nSuppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation.  A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.\nStage 2 Invitation to Tender with evaluation\nSuppliers shortlisted to the Invitation to Tender (ITT) stage will be  required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation.  Envisaged shortlist of the three highest scoring bidders to be invited to:\nStage 3 Presentation Day\nStage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)\nStage 5 Publication of Contract Details Notice\nFurther details of the CFP can be found in the documentation accompanying this tender."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-05-12T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/minervapcs/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "The Gallery Trust - Cleaning Services ",
    "value": {
      "amount": 1309805,
      "amountGross": 1571766,
      "currency": "GBP"
    }
  }
}