Pay Rule Calculator (Middleware)

{
  "buyer": {
    "id": "GB-PPON-PVJP-5451-JYWQ",
    "name": "Transport for Wales Rail Limited (Utility Buyer)"
  },
  "date": "2025-05-12T10:58:45+01:00",
  "id": "020352-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051090",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pontypridd ",
        "postalCode": "CF37 4TH",
        "region": "UKL15",
        "streetAddress": "3 Llys Cadwyn"
      },
      "contactPoint": {
        "email": "Procurement.Help@tfwrail.wales",
        "name": "Jodie Dyer"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.tfwrail.wales"
      },
      "id": "GB-PPON-PVJP-5451-JYWQ",
      "identifier": {
        "id": "PVJP-5451-JYWQ",
        "scheme": "GB-PPON"
      },
      "name": "Transport for Wales Rail Limited (Utility Buyer)",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The Pay Rule Calculator is business critical and is a specialist requirement due to the requirement to interface with two other existing solutions. Therefore, competition is understood to be limited. The existing solution is also time critical as the incumbent provider has issued an end of life notice. "
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-26T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to ITT documents "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.\nTfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee\u2019s timesheet where necessary. ",
    "documents": [
      {
        "accessDetails": "E-Tender Wales Portal- ITT_117212 ",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-05-12T10:58:45+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "020352-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/020352-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-23T16:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "TFW0861.00",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-10-05T23:59:59+01:00",
          "maxExtentDate": "2032-10-04T23:59:59+01:00",
          "startDate": "2025-10-06T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Options to purchase additional licenses in the event a review of HR systems results in the solution being required for use by TFW wider group, potential increase in licenses to support additional staff and organisational growth.\nCall off of additional consultancy and support services during the term of the agreement."
        },
        "renewal": {
          "description": "Two further periods of up to 12 months each at TFW discretion (24 months max)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to ITT documents ",
              "type": "economic"
            },
            {
              "description": "Please refer to ITT documents ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 609999,
          "amountGross": 732000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The competitive flexible procedure is a procurement process that allows contracting authorities to design the procurement process according to considerations specific to the particular contract being procured. \nA single stage process has been adopted, all bidders passing the conditions for participation e.g. financial and technical suitability will be taken forward to the ITT award evaluation stage.\nThe three Tenderers with the highest aggregated quality and commercial scores who pass the first stage selection questions and submit a compliant bid.\nThe Authority reserves the right to hold a further dialogue and negotiation stage with the two tenderers with the highest aggregated quality and commercial scores. These discussions may be used to refine terms and conditions, technical requirements, service level agreements, drive a focus on price etc. This may require elements of the tenderer submission to be resubmitted or reflected in the final agreement. \nPlease refer to E-Tender Wales, ITT volume 1 for more information."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-09-05T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Under performance in accordance with the specified KPIs as published in the tender documents.",
    "status": "active",
    "submissionMethodDetails": "https://e-tenderwales.bravosolution.co.uk/home.html\nPlease search under ITT code ITT_117212",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-13T16:00:00+01:00"
    },
    "title": "Pay Rule Calculator (Middleware)",
    "value": {
      "amount": 609999,
      "amountGross": 732000,
      "currency": "GBP"
    }
  }
}