Cleaning Services Contract for Public Conveniences

{
  "buyer": {
    "id": "GB-PPON-PBQJ-6188-HYPV",
    "name": "Portland Town Council"
  },
  "date": "2025-05-09T10:30:12+01:00",
  "id": "019965-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050f73",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Portland",
        "postalCode": "DT51JN",
        "region": "UKK25",
        "streetAddress": "Portland Community Venue Three Yards Close"
      },
      "contactPoint": {
        "email": "procurement@portlandtowncouncil.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://portlandtowncouncil.gov.uk/"
      },
      "id": "GB-PPON-PBQJ-6188-HYPV",
      "identifier": {
        "id": "PBQJ-6188-HYPV",
        "scheme": "GB-PPON"
      },
      "name": "Portland Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Council invites response to this Invitation to Tender from suitably qualified suppliers for the provision of cleaning services to the Councils public conveniences.\nThe key objective of the Tender is to appoint a competent supplier to provide high quality cleaning services to the Councils public convenience with provide a positive image of the area, both for local service users as well as visitors and tourists.\nThe current contract commenced in 2020 and ends in September 2025.\nDetails of this tender can be found in the accompanying documents and appendices attached to this tender notice.",
    "documents": [
      {
        "description": "At the time of issuing on Find a Tender there is a known issue in regard to providing additional updated documents. Accordingly, for this tender any clarifications (or indeed if a new document is to be posted) then it will be updated onto the Council\u0027s website see above.\nIf you are interested in bidding for this contract the Council would request Suppliers to contact the Council procurement@portlandtowncouncil.gov.uk to inform them of their intentions that they are likely to tender for this opportunity. This will also assist in the Council providing any updates to clarification questions.\nIf the issue is fixed with Find a Tender the Council will also publish the up to date clarification log on Find a Tender.",
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://portlandtowncouncil.gov.uk"
      },
      {
        "description": "Tender-Instructions_(Part A)_Final_09.05.2025.1",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1258",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1258"
      },
      {
        "description": "Tender Response document (Part B) _vFinal",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-1259",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1259"
      },
      {
        "description": "Schedule 1 - Premise Details vFinal_22.04.2025",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1260",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1260"
      },
      {
        "description": "Schedule 2 - Cleaning Frequency Summer-Winter Public Toilets",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1261",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1261"
      },
      {
        "description": "Schedule 3 - Pricing_Final_02.04.2025",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1262",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1262"
      },
      {
        "description": "Schedule 4 - Specification_Final",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1263",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1263"
      },
      {
        "description": "Appendix 1 - Health and Safety Policy Manual Portland TC 2024",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1264",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1264"
      },
      {
        "description": "Appendix 2 - TCs Services Draft",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-1265",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1265"
      },
      {
        "description": "Clarification Log Version 1",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-1266",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1266"
      },
      {
        "datePublished": "2025-05-09T10:30:12+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019965-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019965-2025"
      }
    ],
    "id": "05/25 (1)",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Quality criteria 40%\nPrice criteria 60%\nRefer to tender pack for full details"
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "As detailed within the tender documentation and appendices."
        },
        "renewal": {
          "description": "The Contract period is for an initial three-year period with the option of two further annual extensions for a total tender period of five years."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 160000,
          "amountGross": 192000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Please submit completed tenders to procurement@portlandtowncouncil.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-06-18T12:00:00+01:00"
    },
    "title": "Cleaning Services Contract for Public Conveniences",
    "value": {
      "amount": 160000,
      "amountGross": 192000,
      "currency": "GBP"
    }
  }
}