Vehicle Maintenance and Repairs Services – East Tyrone

{
  "awards": [
    {
      "id": "019830-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-147152",
          "name": "Loughshore Autos T/A Quinns Coach Hire Ltd"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-84187",
    "name": "the Education Authority"
  },
  "contracts": [
    {
      "awardID": "019830-2025-1",
      "dateSigned": "2024-03-28T00:00:00Z",
      "id": "019830-2025-1",
      "status": "active",
      "value": {
        "amount": 278800.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-05-08T16:09:47+01:00",
  "description": "EA originally awarded contract TRN-23-010 for period 01/04/2024 \u2013 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 \u2013 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 \u2013 30/09/2025 which requires an additional contract value to the current contract (an additional \u00a369,700.00) (overall revised contract value will then be \u00a3278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period will be for a period of 10 days.",
  "id": "019830-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050f1a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UK",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "transport.procure@eani.org.uk"
      },
      "details": {
        "buyerProfile": "https://etendersni.gov.uk/epps",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "https://etendersni.gov.uk/epps"
      },
      "id": "GB-FTS-84187",
      "identifier": {
        "legalName": "the Education Authority"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dungannon",
        "postalCode": "BT71 5BP",
        "region": "UK",
        "streetAddress": "40 Killycanavan Road"
      },
      "contactPoint": {
        "email": "Michael@quinnscoachhire.com"
      },
      "details": {
        "scale": "sme",
        "url": "http://www.loughshoreautosltd.com/contact/"
      },
      "id": "GB-FTS-147152",
      "identifier": {
        "legalName": "Loughshore Autos T/A Quinns Coach Hire Ltd"
      },
      "name": "Loughshore Autos T/A Quinns Coach Hire Ltd",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast"
      },
      "id": "GB-FTS-3185",
      "identifier": {
        "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures"
      },
      "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Repair and maintenance services",
      "id": "50000000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of Vehicle Maintenance and Repairs Services for East Tyrone",
    "id": "TRN-23-010",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of motor vehicles and associated equipment",
            "id": "50110000",
            "scheme": "CPV"
          },
          {
            "description": "Fleet management, repair and maintenance services",
            "id": "50111000",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet management services",
            "id": "50111100",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          },
          {
            "description": "Educational software package",
            "id": "48190000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of buses",
            "id": "50113000",
            "scheme": "CPV"
          },
          {
            "description": "Bus maintenance services",
            "id": "50113200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of motor vehicles and associated equipment",
            "id": "50110000",
            "scheme": "CPV"
          },
          {
            "description": "Fleet management, repair and maintenance services",
            "id": "50111000",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet management services",
            "id": "50111100",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          },
          {
            "description": "Educational software package",
            "id": "48190000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of buses",
            "id": "50113000",
            "scheme": "CPV"
          },
          {
            "description": "Bus maintenance services",
            "id": "50113200",
            "scheme": "CPV"
          },
          {
            "description": "Electrical-system repair services",
            "id": "50116100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "15",
              "name": "Business Continuity and Contract Management",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "Service Delivery and Quality of Work",
              "type": "quality"
            },
            {
              "description": "70",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "description": "Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition. \nThe EA requires that all vehicles will be always maintained in accordance with manufacturers\u2019 recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles. Additional information: EA originally awarded contract TRN-23-010 for period 01/04/2024 \u2013 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 \u2013 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 \u2013 30/09/2025 which requires an additional contract value to the current contract (an additional \u00a369,700.00) (overall revised contract value will then be \u00a3278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The framework was awarded for an initial one-year period with the option to extend for a further three months."
        },
        "title": "Passenger Carrying Vehicles"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "15",
              "name": "Business Continuity and Contract Management",
              "type": "quality"
            },
            {
              "description": "15",
              "name": "Service Delivery and Quality of Work",
              "type": "quality"
            },
            {
              "description": "70",
              "name": "Cost",
              "type": "cost"
            }
          ]
        },
        "description": "Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition. \nThe EA requires that all vehicles will be always maintained in accordance with manufacturers\u2019 recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles. Additional information: EA originally awarded contract TRN-23-010 for period 01/04/2024 \u2013 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 \u2013 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 \u2013 30/09/2025 which requires an additional contract value to the current contract (an additional \u00a369,700.00) (overall revised contract value will then be \u00a3278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period to be in place for a period of 10 days.",
        "hasOptions": true,
        "id": "2",
        "options": {
          "description": "The framework was awarded for an initial one-year period with the option to extend for a further three months."
        },
        "title": "Other EA Vehicles"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:\n(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;\nFramework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated.  This is due to the re-structuring of the specification and financial response as delays while dealing with poor supplier performance.   The re-tender of this framework is anticipated to be published May 2025.\nModification of framework value \u2013 This modification is required to cover the spend over the extended framework period.  There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework.  \n(ii) the modification does not alter the overall nature of the contract.\nThe proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification.\n(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.\nThe increase in value will not exceed 50% of the original contract value.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "title": "Vehicle Maintenance and Repairs Services \u2013 East Tyrone"
  }
}