Infrastructure & End User Computing Refresh

{
  "buyer": {
    "id": "GB-UKPRN-10002111",
    "name": "East Durham College"
  },
  "date": "2026-03-05T10:16:13Z",
  "id": "019770-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065385",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PXPM-1872-RCYW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Co Durham",
        "postalCode": "SR8 2RN",
        "region": "UKC14",
        "streetAddress": "Willerby Grove"
      },
      "contactPoint": {
        "email": "joanne.wilson@eastdurham.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-10002111",
      "identifier": {
        "id": "10002111",
        "scheme": "GB-UKPRN"
      },
      "name": "East Durham College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "CLARIFICATIONS ADDED",
        "id": "019770-2026"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-03-29T23:59:59+01:00"
    },
    "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement.\nThe proposal must include a monthly payment profile covering the entire lease period, with all costs-such as hardware, warranty, support, and any associated service fees-fully itemised and included in the monthly figure.\nAt the conclusion of the 36 month lease term, the organisation must retain full ownership of all supplied equipment, with no residual or balloon payment due.\nSuppliers should ensure that their lease offering is compliant with public sector procurement standards and includes clear terms regarding early termination, replacement of faulty equipment, and continuity of warranty throughout the full lease duration.\nThis tender invites suppliers to provide, deliver, complete infrastructure and end user computing refresh, encompassing virtualisation servers, core network switching, and a range of desktop, laptop, and all in one devices.\nThe solution must deliver a resilient and secure platform capable of supporting modern workloads and organisational operational needs. All server hardware must include a minimum of four (4) years advanced parts replacement warranty, while all end user computing devices must include a minimum of one (1) year warranty.\nTo comply with the organisation\u0027s security standards, all supplied systems must incorporate Trusted Platform Module (TPM) technology to support hardware rooted security functions and secure device management.\nIn line with sustainability objectives, suppliers must ensure that all hardware is delivered using reduced or recyclable packaging, and sustainable procurement.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-12001",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12001"
      },
      {
        "description": "CLARIFICATIONS RECEIVED",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-12882",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12882"
      },
      {
        "datePublished": "2026-03-05T10:16:13Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019770-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019770-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-23T23:59:00Z"
    },
    "id": "EDC/IT/2526",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Computer equipment and supplies",
            "id": "30200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Computer equipment and supplies",
            "id": "30200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "We would prefer to award the same supplier for both lots but understand not all suppliers can provide all of the equipment specified - we would like to attract a greater range of suppliers and willing to split the equipment into 2 lots :-\n1 - Computer Hardware\n2 - Servers"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-06T00:00:00+01:00"
        },
        "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification.  Or By Lot (1) Computer Hardware (2) Servers\nComputer Hardware\n24\" AIO PCs (Quantity: 135)\n\u2022\tBuilt in webcam\n\u2022\tIntel i5 or AMD Ryzen 5\n\u2022\t16GB RAM\n\u2022\t500GB M.2 NVMe\n\u2022\tWiFi + Bluetooth\n\u2022\t1Gb Network\n\u2022\tWired Keyboard and Mouse\n15\" Laptops (Quantity: 100)\n\u2022\tIntel i5 or AMD Ryzen 5\n\u2022\t16GB RAM\n\u2022\t500GB M.2 NVMe\n\u2022\tWiFi + Bluetooth\n\u2022\t1Gb Network\n\u2022\tBuilt in Webcam\n\u2022\tLaptop Bag\nStandard Laptops (Quantity: 185)\n\u2022\tIntel N100\n\u2022\t8GB RAM\n\u2022\t256GB SSD\n\u2022\tBuilt in Webcam\nFlip Laptops (Quantity: 3)\n\u2022\tIntel Ultra 5 226v\n\u2022\t14 Multitouch Display\n\u2022\t16GB LPDDR5\n\u2022\t512GB NVMe\n\u2022\tWiFi + Bluetooth\n\u2022\tRechargeable Pen",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Computer Hardware",
        "value": {
          "amountGross": 130000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-06T00:00:00+01:00"
        },
        "description": "As part of this procurement, suppliers are requested to provide a comprehensive financial proposal for the full list of equipment outlined in this tender, based on a three (3) year lease agreement as per the specification.  Or By Lot (1) Computer Hardware (2) Servers\nThe proposed solution is a four-node Hyper-V failover cluster designed for resilient virtualisation and Storage Spaces Direct (S2D). Each 2U node shall be equipped with a 32-core processor, 512GB DDR4 ECC memory, enterprise NVMe storage, and dual redundant hot swap power supplies. A dedicated 25GbE RDMA storage fabric shall be provided using Intel E810 based adapters and a 25GbE Top of Rack switch with 24\u00d725Gb SFP28 ports and 4\u00d7100Gb QSFP28 uplinks, supporting modern L3 features such as MLAG and EVPN VXLAN, and not requiring any feature licensing.\nThe selected FS S5850-24B4C switch meets these requirements with native 25Gb SFP28 connectivity and enterprise feature support for the cluster fabric. Client facing connectivity shall be delivered via dual port 10GbE adapters per host. Cluster storage shall be delivered using 7.68TB NVMe U.2 SSDs per node, enabling a minimum of 40TB usable capacity across the four-node cluster when deployed with appropriate S2D configurations.",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Servers",
        "value": {
          "amountGross": 120000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Please submit all tenders to:-\njoanne.wilson@eastdurham.a.cuk\nProcurement@eastdurham.ac.uk\n**PLEASE NOTE THERE WILL BE NO CLARIFICATIONS ANSWERED BETWEEN 23RD - 27TH FEBRUARY**",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-26T12:00:00Z"
    },
    "title": "Infrastructure \u0026 End User Computing Refresh",
    "value": {
      "amountGross": 250000,
      "currency": "GBP"
    }
  }
}