Invitation to Tender for the provision of Cleaning Services at Chelmer Valley High School

{
  "buyer": {
    "id": "GB-COH-07696117",
    "name": "CHELMER VALLEY HIGH SCHOOL"
  },
  "date": "2026-03-04T21:16:00Z",
  "id": "019720-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-066297",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PTLT-1944-CXTZ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chelmsford",
        "postalCode": "CM1 7ER",
        "region": "UKH36",
        "streetAddress": "Chelmer Valley High School Court Road"
      },
      "contactPoint": {
        "email": "emccarthy@chelmer.essex.sch.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.chelmervalleyhighschool.co.uk/"
      },
      "id": "GB-COH-07696117",
      "identifier": {
        "id": "07696117",
        "scheme": "GB-COH"
      },
      "name": "CHELMER VALLEY HIGH SCHOOL",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PDBY-5265-PHLM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "North Yorkshire",
        "postalCode": "HG2 8PL",
        "region": "UKE22",
        "streetAddress": "1 Innisfree Close"
      },
      "contactPoint": {
        "email": "admin@redboxcs.com"
      },
      "id": "GB-COH-05126781",
      "identifier": {
        "id": "05126781",
        "scheme": "GB-COH"
      },
      "name": "RED BOX CONSULTANCY SERVICES LIMITED",
      "roleDetails": "Consultant running the Tender",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-18T23:59:59+01:00"
    },
    "description": "Chelmer Valley High School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. \nThe contract will be awarded for a three-year duration with the option of two additional, one-year extensions. \nAims of the Service and Tender \nThe key aims of the tender are to: \n- Provide a high standard of cleaning. \n- Deliver the cleaning services with consistency - good quality assurance systems in place. \n- Good communication at local and Operations Manager level with the schools - two-way communication \n- Daily interaction with the Premises Manager \n- Develop an effective method of handing over any special needs and comments on a daily basis. \n- Cleaners to work the hours that best suit the needs of the site and maximise the work completed. \n- Training and development of the teams \nTimeline:\nContractor to Visit Sites - 15:30 18th March 2026\nClarification Deadline - Friday 27th March 2026\nClarification Return Deadline - Tuesday 31st March 2026\nDeadline for return of Tender Responses - 12:00 Thursday 2nd April 2026\nPresentation by shortlisted bidders - Thursday 7th May 2026\nContract Awarded by - Monday 18th May 2026\nMobilisation Meeting - w/c 1st June 2026\nContract Commencement - 1st September 2026",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-03-04T21:16:00Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019720-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019720-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-27T17:00:00Z"
    },
    "id": "ocds-h6vhtk-066297",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 53,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 47,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2031-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be awarded for a three-year duration with the option of two additional one-year extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 650000,
          "amountGross": 780000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All submissions should be made via the Red Box Portal at www.redboxportal.com. This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.\nNo attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.\nNo, We Transfer files will be accepted.\nPlease complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-02T12:00:00+01:00"
    },
    "title": "Invitation to Tender for the provision of Cleaning Services at Chelmer Valley High School",
    "value": {
      "amount": 650000,
      "amountGross": 780000,
      "currency": "GBP"
    }
  }
}