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Finance, Human Resources and Payroll Systems

THE UNIVERSITY OF CHICHESTER

Buyer Contact Info

Buyer Name: THE UNIVERSITY OF CHICHESTER

Buyer Address: Bishop Otter Campus, Chichester, UKJ27, PO19 6PE, United Kingdom

Contact Name: Dr Rod Matthews

Contact Email: tenders@chi.ac.uk

Status
active
Procedure
open
Value
1500000.0 GBP
Gross: 1800000 GBP
Published
04 Mar 2026, 16:53
Deadline
10 Apr 2026, 11:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
48000000 - Software package and information systems
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://help.chi.ac.uk/docs/tenders/

External Link: https://www.find-tender.service.gov.uk/Notice/019679-2026

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value: GBP 1,500,000

Lot 1 Value (Gross): GBP 1,800,000

Lot 1 Contract Start: 2027-08-01T00:00:00+01:00

Lot 1 Contract End: 2032-07-31T23:59:59+01:00

Lot 1 Award Criterion (quality): Transition (10%)

Lot 1 Award Criterion (cost): Finance and Commercial (30%)

Lot 1 Award Criterion (quality): Functional Capabilities (40%)

Lot 1 Award Criterion (quality): Ongoing Support (10%)

Lot 1 Award Criterion (quality): Social Values (10%)

Documents

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
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    "id": "GB-COH-04740553",
    "name": "THE UNIVERSITY OF CHICHESTER"
  },
  "date": "2026-03-04T16:53:37Z",
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        "locality": "Chichester",
        "postalCode": "PO19 6PE",
        "region": "UKJ27",
        "streetAddress": "Bishop Otter Campus"
      },
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    "awardPeriod": {
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    },
    "description": "Procurement of HR, Finance and Payroll system to succeed  existing systems at the end of their term contracts",
    "documents": [
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    ],
    "enquiryPeriod": {
      "endDate": "2026-04-03T23:59:59+01:00"
    },
    "id": "HRFINPRoll0004",
    "items": [
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        "additionalClassifications": [
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            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
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        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
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        "id": "1",
        "relatedLot": "1"
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    "legalBasis": {
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      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
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            {
              "description": "Coherent, clear explanation of how the migration of current and archive data, and interfacing to feeder or client systems is undertaken, and clarity of associated costs, responsibilities and risks.",
              "name": "Transition",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Coherent costs and Value for Money (VFM) - EG Banding \nInstallation costs \nSystem licensing (e.g. Banding to number of Students)\nHosting requirements and costs \nClarity of add-ons - ie hosting / additional software\nClarity of responsibilities for APIs / Data Archive \nAnnuities and support costs / open book accounting / limited increase guarantees / payment scheduling",
              "name": "Finance and Commercial",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Clarity of functions/components (exactly what is in the costed proposition and where if anywhere this does not complete the specification attached) \nClarity of safeguarding functions \nClarity of Role Based Access\nClarity of Authentication and interoperability with MFA / and Single Sign on mechanisms \nComponent interoperability, and ability to enable agentic \u0026 generative AI, automation for analytics  \nAI and Product Roadmap and advance notifications and flexibility of security updates and functional changes \nInteroperability with protective security systems \nManagement of local and remote access",
              "name": "Functional Capabilities",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Legislative compliance and reporting \nFunctional and security release management \nAbility / process for responding to incidents",
              "name": "Ongoing Support",
              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
                }
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              "type": "quality"
            },
            {
              "description": "Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity \nCompliance with for example the Modern Slavery Act, in the context of partnering with a HEI \nUnderstanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE)",
              "name": "Social Values",
              "numbers": [
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                  "weight": "percentageExact"
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "maxExtentDate": "2036-07-31T23:59:59+01:00",
          "startDate": "2027-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Subject to prevailing needs, and market review"
        },
        "status": "active",
        "value": {
          "amount": 1500000,
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Detailed processes are set out at https://help.chi.ac.uk/docs/tenders/"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://help.chi.ac.uk/docs/tenders/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-10T12:00:00+01:00"
    },
    "title": "Finance, Human Resources and Payroll Systems",
    "value": {
      "amount": 1500000,
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}