CT0627 - Temporary Accommodation & Associated Services Flexible Purchasing System (re-opening 2025)

{
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
  },
  "date": "2025-05-07T13:45:38+01:00",
  "description": "The Council is seeking to increase its accommodation provision. Any new provider who is interested in applying for the Flexible Purchasing System should log in to PCS-t and download the document detailing your potential capacity and property details and send it to either ruth.lavery@edinburgh.gov.uk or kat.mcclory@edinburgh.gov.uk\nPlease see additional information in the attached documentation and utilise the Q\u0026A function if you have any questions.\nEvaluations will be undertaken on an regular basis, depending on the quantity of submissions received.\nPlease note; the information contained within this notice and attached documents is subject to further development and change.\nPlease note; the establishment of a Flexible Purchasing System will act as platform for the future procurement of temporary accommodation and as such is not a guarantee of any work or financial commitment.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 18459. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe Community Benefits sought through this contract will be proportionate to individual provider\u0027s annual contract value. Community Benefits should be to the benefit of the Community as whole however the Council will actively aim to secure Community Benefits which aide in the implementation of the Council\u0027s Rapid Rehousing Transition Plan, where possible.\n(SC Ref:797560)",
  "id": "019379-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797560",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-028fbf",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "region": "UKM75",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "contactPoint": {
        "email": "kat.mcclory@edinburgh.gov.uk",
        "name": "Kat McClory",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.edinburgh.gov.uk"
      },
      "id": "GB-FTS-346",
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "Sheriff Court House, 27 Chambers Street"
      },
      "id": "GB-FTS-5024",
      "identifier": {
        "legalName": "Sheriff Court"
      },
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardCriteriaDetails": "Category 1 - 20% quality, 80% cost",
    "classification": {
      "description": "Social work and related services",
      "id": "85300000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please see contract specific KPI information contained within the relevant specifications."
    },
    "description": "The City of Edinburgh Council is re-opening its flexible purchasing system for temporary accommodation to invite new suppliers to provide services in 2025.\nThis is a long-term opportunity with the aim to further increase Edinburgh\u2019s capacity for temporary accommodation. The Council require accommodation and associated services which are tailored to resident\u2019s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement.\nThis re-opening of the purchasing system will apply to the following within Category 1 - Temporary Accommodation with Access to Visiting Support.\nCategory 1a - Private Rented Accommodation,\nCategory 1b - Home Share,\nCategory 1c - Shared House.\nAny providers with potential capacity should email ruth.lavery@edinburgh.gov.uk or kat.mcclory@edinburgh.gov.uk to express interest ahead of completing your tender submission.\nPlease note, providers will not be required to have a property currently available to engage with the opportunity.\nThe Council will be using the PCS-Tender online portal to run and manage the opportunity, and as such strongly encourage interested potential providers to attend training on the operation of the purchasing system and PCS-T.  The estimated framework value indicated in this notice is the original value which has been utilised from the start of the FPS via call-off.",
    "id": "CT0627",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Social work services",
            "id": "85310000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services with accommodation",
            "id": "85311000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 2340
        },
        "description": "Providers will be required to provide accommodation and property management only. Which should allow access to visiting support services if required by residents.\nThis category is designed to provide accommodation, through various types of accommodation to households who are assessed as homeless.\nSub-Categories will be used to further detail the requirements for the specific types of accommodation. Temporary Accommodation which the Council has an immediate need for (please see individual specifications for more information);\n- Private Rented Accommodation\n- Home Share\n- Shared House (preferred Shared House Accommodation would be self-contained flats within a block).\nThere may be further sub-categories added at a later date, this will be clearly communicated and operated in line with the Council\u0027s requirements and preferred forms of accommodation. Additional information: Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.",
        "id": "1",
        "status": "active"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reductionCriteria": "Category 1\nProviders must hold or commit to obtaining the following in order to receive Call-Off Contracts.\n-  Employers Liability Insurance (5 million GBP)\n- Public Liability Insurance (10 million GBP)\n- Building Insurance \u0026 Licenses (in accordance with property requirements)\n- HMO License (if required)\n- Standard Disclosure for all relevant staff.\n- In addition, providers must satisfy the Council\u0027s financial probity assessment.",
      "requiresStaffNamesAndQualifications": true
    },
    "procedure": {
      "features": "https://www.legislation.gov.uk/ssi/2015/446/contents/made"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Procedure involving negotiations",
    "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "Contract is being operated as a Flexible Purchasing System under the Light Touch Regime. The Flexible Purchasing System was awarded in October 2022 for a term of 10 years.  All estimated framework values relate to this term."
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-31T11:00:00+01:00"
    },
    "title": "CT0627 - Temporary Accommodation \u0026 Associated Services Flexible Purchasing System (re-opening 2025)",
    "value": {
      "amount": 430000000,
      "currency": "GBP"
    }
  }
}